Proceedings of the 9th Annual Federal Depository Library Conference
October 22 - 25, 2000
Cover/Title Page | Table of Contents | Agenda
Full Text Government Periodicals Project
Paul A. Arrigo
Washburn University School of Law
Topeka, KS
Full Text Government Periodicals Project
Why Create It At All?
- Need quick access to periodical issues when cataloging and binding serial titles
- No ONE place to find all of the government periodicals
- Create a product similar to the CIS Government Periodicals Index
- Provide access to full text online journals rather than just bibliographic information
Mission of the Project
- Provide serial issue access to depositories for binding and claiming purposes
- Provide full text search capability
Located the Periodicals
- University of Auburn
- University of Louisville
- Military Periodical Site
All Links Were Loaded into an Access Database
- Access assists us with the maintenance of the collection
- Only need to make changes to each record once
- Assists us in updating the periodicals on a weekly and monthly basis by keeping track of their frequency
- Use of a Web-agent
Static Database Query Arranged Alphabetically by Title
Static Database Query Arranged by SuDocs Number
What About the Search Engine?
- Received an internal grant from Washburn University of $40,000
- Participated in a partnership with the Topeka Area Bankruptcy Council
- Provide access to their decisions
- Purchased ISYSWeb
- A full text search engine warehouse
- Purchased ISYS Spider
ISYSWeb’s Capabilities
- Index up to 30 different types of file formats
- Link up to 35 indexes
- Web Spider component
Web Spider Results
- Not satisfied with the ISYS Spider brief results
- Brief results were not consistent
- Some results displayed HTML tags and others text
Deciding to Mirror
- Downloading all of the periodical issues gave us more control over them
- Provides permanent public access to them
- Mirrored with Black Widow software
- Required at least 18+ gigs of hard disk space
- Very time consuming
- Ask Dee my documents assistant
- Restructured our Department
Mirroring Problems
- Some sites do not allow mirroring
- Use anti-robot files
- Several Military sites used these
- Some formats cannot be indexed automatically
- Zip files
- Not accessible some days
- Difficult to download images in HTML documents
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Individual Title Search
Searching the Periodicals
- Each periodical title can be searched
- The subject search was created by grouping the periodicals by broad topics and allowing the user to search more than one title at a time.
Multiple Periodical Subject Search
What About Backups?
- Backed up all of the data onto 6 CD-ROMS
- Search engine indexes are being backed up daily on tape
Future Plans
- Create a search engine that will search all of the periodicals at once
- Provide an FTP site where people can download the periodical issue they need
- Have a partner site at the University of Louisville, who will mirror our site
- Goal of adding five new titles a week
- Convert HTML to PDF
Lessons Learned
- Be INNOVATIVE & CREATIVE
- Identify an electronic niche
- Be Realistic
- Plan ahead
- Start small & beta test your product
- In house project
- Be patient
- Be willing to reorganize your department or get outside funding through grants
http://198.252.9.108/home/govper.html
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