Exhibit 300 FY2009

 

 

 

 

 

Exhibit 300 FY2009  

 

 

PART I: SUMMARY INFORMATION AND JUSTIFICATION  

In Part I, complete Sections A, B, C, and D for all capital assets (IT and non-IT). Complete Sections E and F for IT capital assets.

 

 

 

Section A: Overview (All Capital Assets)  

The following series of questions are to be completed for all investments.

 

 

 

I. A. 1. Date of Submission:   

 

 

 

2007-09-10

 

 

I. A. 2. Agency:   

 

 

 

005

 

 

I. A. 3. Bureau:   

 

 

 

03

 

 

I. A. 4. Name of this Capital Asset:   

 

(short text - 250 characters)

 

 

Corporate Property Automated Information System (CPAIS)

 

 

I. A. 5. Unique Project (Investment) Identifier:   

 

For IT investment only, see section 53. For all other, use agency ID system.

 

 

005-03-01-01-01-1000-00

 

 

I. A. 6. What kind of investment will this be in FY2009?   

 

Please NOTE: Investments moving to O&M in FY2009, with Planning/Acquisition activities prior to FY2009 should not select O&M. These investments should indicate their current status.

 

 

Mixed Life Cycle

 

 

I. A. 7. What was the first budget year this investment was submitted to OMB?   

 

 

 

FY2002

 

 

I. A. 8. Provide a brief summary and justification for this investment, including a brief description of how this, closes in part or in whole, an identified agency performance gap:   

 

(long text - 2500 characters)

 

 

CPAIS is the USDA integrated asset management solution that enables USDA, the second largest Federal landholder behind DOI, to effectively manage department wide its real and personal property assets. CPAIS leverages the Forest Service’s Infrastructure System (INFRA) real property asset management capabilities for its real property component and is currently undergoing enhancements with implementation of a personal property component, which is scheduled for completion at the end of Q1 FY 09. Funding for the budget year is requested for O&M of the real property component of CPAIS and for completion of implementation of the personal property component and then O&M of that component for the remainder of the budget year. CPAIS has enabled USDA to close performance gaps that existed in its business processes, in compliance with legislative requirements, and in real and personal property data integrity as follows: (1) CPAIS has enabled the streamlining of business processes in property acquisition, maintenance, and disposal by providing USDA managers and members of the staff with real-time access to property data and electronic delivery of services. (2) CPAIS has enabled improved internal controls, and in 2006, USDA received an unqualified audit opinion on the asset management function. (3) CPAIS is currently on target for real property inventory certification in 2008 on the 5-year cycle and personal property inventory certification on the 2-year cycle. CPAIS supports the USDA mission and strategic goal 4 of the USDA Strategic Plan for FY 2005-2010 by enabling the operational and management practices that have resulted in greater mission efficiency and effectiveness. CPAIS supports the PMA initiative of EXPANDED E-GOV by providing a Web interface that allows managers and other users secure access to property management information over the Internet and that has resulted in automation of internal business processes. CPAIS also supports the PMA initiative of REAL PROPERTY ASSET MANAGEMENT, the linkage of which is described in the response to I.A.13.b of this business case. CPAIS aligns with the USDA Target EA and the FEA BRM Program Administration Line of Business, the Asset Management sub-function. CPAIS will result in retirement of two legacy systems and will exchange real property data via a two-way interface with the Financial Management Modernization Initiative (FMMI) investment.

 

 

I. A. 9. Did the Agency's Executive/Investment Committee approve this request?   

 

 

 

yes

 

 

I. A. 9. a. If "yes," what was the date of this approval?   

 

 

 

2007-08-29

 

 

I. A. 10. Did the Project Manager review this Exhibit?   

 

 

 

yes

 

 

I. A. 11. Contact information of Project Manager  

 

 

Name   

 

(short text - 250 characters)

 

 

Wendy E. Snow

 

 

Phone Number   

 

(short text - 250 characters)

 

 

202-619-7636

 

 

E-mail   

 

(short text - 250 characters)

 

 

wendy.snow@usda.gov

 

 

I. A. 11. a. What is the current FAC-P/PM certification level of the project/program manager?   

 

 

 

TBD

 

 

I. A. 12. Has the agency developed and/or promoted cost effective, energy-efficient and environmentally sustainable techniques or practices for this project?   

 

 

 

yes

 

 

I. A. 12. a. Will this investment include electronic assets (including computers)?   

 

 

 

yes

 

 

I. A. 12. b. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only)   

 

 

 

no

 

 

I. A. 12. b. 1. If "yes," is an ESPC or UESC being used to help fund this investment?   

 

 

 

 

 

 

I. A. 12. b. 2. If "yes," will this investment meet sustainable design principles?   

 

 

 

 

 

 

I. A. 12. b. 3. If "yes," is it designed to be 30% more energy efficient than relevant code?   

 

 

 

 

 

 

I. A. 13. Does this investment directly support one of the PMA initiatives?   

 

 

 

yes

 

 

I. A. 13. a. If "yes," check all that apply:   

 

 

 

Expanded E-Government

Real Property Asset Management

 

 

I. A. 13. b. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? (e.g. If E-Gov is selected, is it an approved shared service provider or the managing partner?)   

 

(medium text - 500 characters)

 

 

REAL PROPERTY ASSET MANAGEMENT. CPAIS ensures management accountability for real property and supports EO13327 through establishment in 2005 of a USDA Real Property Council and development and implementation, also in 2005, of the USDA Asset Management Plan. CPAIS, since 2006, has maintained a 100% comprehensive inventory of USDA real property and has enabled continued Existence and Completeness testing results below 2% (well below industry standard of 5%). EXPANDED E-GOV. See I.A.8.

 

 

I. A. 14. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? (For more information about the PART, visit www.whitehouse.gov/omb/part.)   

 

 

 

no

 

 

I. A. 14. a. If "yes," does this investment address a weakness found during the PART review?   

 

 

 

 

 

 

I. A. 14. b. If "yes," what is the name of the PARTed Program?   

 

(short text - 250 characters)

 

 

 

 

 

I. A. 14. c. If "yes," what PART rating did it receive?   

 

 

 

 

 

 

I. A. 15. Is this investment for information technology?   

 

 

 

yes

 

 

I. A. 16. What is the level of the IT Project? (per CIO Council PM Guidance)   

 

Level 1 - Projects with low-to-moderate complexity and risk. Example: Bureau-level project such as a stand-alone information system that has low- to-moderate complexity and risk.
Level 2 - Projects with high complexity and/or risk which are critical to the mission of the organization. Examples: Projects that are part of a portfolio of projects/systems that impact each other and/or impact mission activities. Department-wide projects that impact cross-organizational missions, such as an agency-wide system integration that includes large scale Enterprise Resource Planning (e.g., the DoD Business Mgmt Modernization Program).
Level 3 - Projects that have high complexity, and/or risk, and have government-wide impact. Examples: Government-wide initiative (E-GOV, President's Management Agenda). High interest projects with Congress, GAO, OMB, or the general public. Cross-cutting initiative (Homeland Security).

 

 

Level 3

 

 

I. A. 17. What project management qualifications does the Project Manager have? (per CIO Council’s PM Guidance):   

 

(1) Project manager has been validated as qualified for this investment;(2) Project manager qualification is under review for this investment;(3) Project manager assigned to investment, but does not meet requirements;(4) Project manager assigned but qualification status review has not yet started;(5) No Project manager has yet been assigned to this investment

 

 

(1) Project manager has been validated as qualified for this investment

 

 

I. A. 18. Is this investment identified as "high risk" on the Q4-FY 2007 agency high risk report (per OMB Memorandum M-05-23)?   

 

 

 

yes

 

 

I. A. 19. Is this a financial management system?   

 

 

 

yes

 

 

I. A. 19. a. If "yes," does this investment address a FFMIA compliance area?   

 

 

 

yes

 

 

I. A. 19. a. 1. If "yes," which compliance area   

 

(short text - 250 characters)

 

 

CFO Act of 1990, Property, Plant and Equipment

 

 

I. A. 19. a. 2. If "no," what does it address?   

 

(medium text - 500 characters)

 

 

 

 

 

I. A. 19. b. If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A-11 section 52   

 

(long text - 2500 characters)

 

 

Corporate Property Automated Information System (CPAIS)

 

 

I. A. 20. What is the percentage breakout for the total FY2009 funding request for the following? (This should total 100%)  

 

 

I. A. 20. a. Hardware   

 

 

 

0

 

 

I. A. 20. b. Software   

 

 

 

0

 

 

I. A. 20. c. Services   

 

 

 

2

 

 

I. A. 20. d. Other   

 

 

 

98

 

 

I. A. 21. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities?   

 

 

 

n/a

 

 

I. A. 22. Contact information of individual responsible for privacy related questions:  

 

 

I. A. 22. a. Name   

 

(short text - 250 characters)

 

 

Scott Roy

 

 

I. A. 22. b. Phone Number   

 

(short text - 250 characters)

 

 

504-426-5639

 

 

I. A. 22. c. Title   

 

(short text - 250 characters)

 

 

Information Systems Security Program Manager (ISSPM)

 

 

I. A. 22. d. E-mail   

 

(short text - 250 characters)

 

 

scott.roy@usda.gov

 

 

I. A. 23. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval?   

 

 

 

yes

 

 

I. A. 24. Does this investment directly support one of the GAO High Risk Areas?   

 

Question 24 must be answered by all Investments:

 

 

no

 

 

Section B: Summary of Spending (All Capital Assets)  

 

 

I. B. 1. Provide the total estimated life-cycle cost for this investment by completing the following table. All amounts represent budget authority in millions, and are rounded to three decimal places. Federal personnel costs should be included only in the row designated "Government FTE Cost," and should be excluded from the amounts shown for "Planning," "Full Acquisition," and "Operation/Maintenance." The "TOTAL" estimated annual cost of the investment is the sum of costs for "Planning," "Full Acquisition," and "Operation/Maintenance." For Federal buildings and facilities, life-cycle costs should include long term energy, environmental, decommissioning, and/or restoration costs. The costs associated with the entire life-cycle of the investment should be included in this report.   

 

Note: For the cross-agency investments, this table should include all funding (both managing and partner agencies).
Government FTE Costs should not be included as part of the TOTAL represented.

 

 

 

PY-1 Spending Prior to 2007

PY 2007

CY 2008

BY 2009

BY+1 2010

BY+2 2011

BY+3 2012

BY+4 2013 and Beyond

Total

Planning

0

0

0

0

 

 

 

 

 

Acquisition

8.270

0.300

0.150

0.150

 

 

 

 

 

Subtotal Planning & Acquisition

8.270

0.300

0.150

0.150

 

 

 

 

 

Operations & Maintenance

3.198

0.919

1.579

1.634

 

 

 

 

 

TOTAL

11.468

1.219

1.729

1.784

 

 

 

 

 

Government FTE Costs

3.176

1.797

1.178

1.141

 

 

 

 

 

Number of FTE represented by cost

13.0

8

9.0

9.0

 

 

 

 

 

 

 

I. B. 2. Will this project require the agency to hire additional FTE's?   

 

 

 

no

 

 

I. B. 2. a. If "yes," How many and in what year?   

 

(medium text - 500 characters)

 

 

 

 

 

I. B. 3. If the summary of spending has changed from the FY2008 President's budget request, briefly explain those changes.   

 

(long text - 2500 characters)

 

 

No, it has not changed

 

 

Section C: Acquisition/Contract Strategy (All Capital Assets)  

 

 

I. C. 1. Complete the table for all (including all non-Federal) contracts and/or task orders currently in place or planned for this investment. Total Value should include all option years for each contract. Contracts and/or task orders completed do not need to be included.   

 

SIS - Share in Services contract; ESPC - Energy savings performance contract ; UESC - Utility energy efficiency service contract; EUL - Enhanced use lease contract; N/A - no alternative financing used.
(Character Limitations: Contract or Task Order Number - 250 Characters; Type of Contract/Task Order - 250 Characters; Name of CO - 250 Characters; CO Contact Information - 250 Characters)

 

 

 

 

 

I. C. 2. If earned value is not required or will not be a contract requirement for any of the contracts or task orders above, explain why:   

 

(long text - 2500 characters)

 

 

 

 

 

I. C. 3. Do the contracts ensure Section 508 compliance?   

 

 

 

 

 

 

I. C. 3. a. Explain Why:   

 

(medium text - 500 characters)

 

 

 

 

 

I. C. 4. Is there an acquisition plan which has been approved in accordance with agency requirements?   

 

 

 

 

 

 

I. C. 4. a. If "yes," what is the date?   

 

 

 

 

 

 

I. C. 4. b. If "no," will an acquisition plan be developed?   

 

 

 

 

 

 

I. C. 4. b. 1. If "no," briefly explain why:   

 

(medium text - 500 characters)

 

 

 

 

 

Section D: Performance Information (All Capital Assets)  

In order to successfully address this area of the exhibit 300, performance goals must be provided for the agency and be linked to the annual performance plan. The investment must discuss the agency’s mission and strategic goals, and performance measures (indicators) must be provided. These goals need to map to the gap in the agency's strategic goals and objectives this investment is designed to fill. They are the internal and external performance benefits this investment is expected to deliver to the agency (e.g., improve efficiency by 60 percent, increase citizen participation by 300 percent a year to achieve an overall citizen participation rate of 75 percent by FY 2xxx, etc.). The goals must be clearly measurable investment outcomes, and if applicable, investment outputs. They do not include the completion date of the module, milestones, or investment, or general goals, such as, significant, better, improved that do not have a quantitative measure.

 

 

 

I. D. 1. Table 1. Performance Information Table   

 

In order to successfully address this area of the exhibit 300, performance goals must be provided for the agency and be linked to the annual performance plan. The investment must discuss the agency’s mission and strategic goals, and performance measures (indicators) must be provided. These goals need to map to the gap in the agency's strategic goals and objectives this investment is designed to fill. They are the internal and external performance benefits this investment is expected to deliver to the agency (e.g., improve efficiency by 60 percent, increase citizen participation by 300 percent a year to achieve an overall citizen participation rate of 75 percent by FY 2xxx, etc.). The goals must be clearly measurable investment outcomes, and if applicable, investment outputs. They do not include the completion date of the module, milestones, or investment, or general goals, such as, significant, better, improved that do not have a quantitative measure.

Agencies must use the following table to report performance goals and measures for the major investment and use the Federal Enterprise Architecture (FEA) Performance Reference Model (PRM). Map all Measurement Indicators to the corresponding "Measurement Area" and "Measurement Grouping" identified in the PRM. There should be at least one Measurement Indicator for each of the four different Measurement Areas (for each fiscal year). The PRM is available at www.egov.gov. The table can be extended to include performance measures for years beyond FY 2009.

 

 

 

Strategic Goal(s) Supported

Measurement Area

Measurement Grouping

Measurement Indicator

Baseline

Target

Actual Results

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Mission and Business Results

Asset and Liability Management

Asset and Liability Management: Percentage of accountability for owned, leased, and assigned real property

2004 percentage of accountability for all real property

Maintain accountability for 100% of all real property

Real Property maintained 100% accountability

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Customer Results

Customer Satisfaction

Customer Satisfaction: Percentage of satisfied users, as measured by annual customer satisfaction survey

2005 customer satisfaction rating

Maintain or improve customer satisfaction rating to 90% or better in 2006

Continued Customer Satisfaction level above 95%

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Financial Management

Financial Management: Extent to which Federal-wide financial management measures are achieved

FY 2004 audit opinion

Maintain an unqualified audit opinion

Received an unqualified audit opinionfor 2006.

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Errors

Errors: Existence and Completeness rates related to CPAIS

FY 2005 Error Rate of less than 2%

Maintain or improve Existence and Completeness testing result below industry standard of 5%

Existence and Completeness testing results continue below 2% which is well below industry standard.

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Compliance

Compliance: President's Management Agenda score for the Federal Real Property Asset Management Initiative

2005 PMA Score for Federal Real Property Asset Management Initiative

For compliance with PMA, improve upon PMA score for Federal Real Property Asset Management Initiative until green status is achieved or maintain green status if achieved

Achieved a yellow status with a green for progress.

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Security

Security: Certification and Accreditation

FY 2005 OCIO Security Certification and Accreditation

Maintain and/or improve OCIO security Certification and Accreditation.

Maintained the OCIO Certification and Accreditation for security. Have submitted the annual update to the System Security Plan. Completed the Risk Assessment and Privacy Impact Assessment

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

Data Reliability and Quality

Data Reliability and Quality: Extent to which data or information is complete

2005 GSA FRPP; Progress in 2005 toward 5-year real property inventory certification; Most recent personal property inventory certification

Maintain or improve results of GSA FRPP, achieve progress toward 5-year property inventory certification in 2008, and achieve progress toward or attain 2-year personal property inventory certification

Currently, on target for the real property certification in 2008 on the 5-year cycle and personal property on the 2-year cycle.

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

Compliance and Deviations

For compliance with the President's Management Agenda, achieve green score for Federal Real Property Asset Management Initiative (when performance measures are established)

Government Federal Property Asset Management Council is developing performance measures.

For compliance with the President's Management Agenda, achieve green score for Federal Real Property Asset Management Initiative (when performance measures are established)

Achieved a yellow status with a green for progress.

2006

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

User Satisfaction

User Satisfaction: User Acceptance Test for release 1.3

User satisfaction achieved for release 1.3

Assure that User Acceptance Test meets desired standards for representatives for all agencies for 2006 release

All releases completed User Acceptance and certification before being put into production

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Mission and Business Results

Asset and Liability Management

Asset and Liability Management: Percentage of accountability for owned, leased, and assigned real property

Percentage of accountability for all real property

Maintain accountability for 100% of all real property

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Customer Results

Customer Satisfaction

Customer Satisfaction: Percentage of satisfied users

2005 customer satisfaction rating

Maintain or improve customer satisfaction rating to 95% or better in 2007

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Financial Management

Financial Management: Extent to which Federal-wide financial management measures are achieved

FY 2004 audit opinion

Maintain an unqualified audit opinion

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Errors

Errors: Existence and Completeness rates related to CPAIS

2005 Error Rate

Maintain or improve Existence and Completeness testing result below industry standard of 5%

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Compliance

Compliance: President's Management Agenda score for the Federal Real Property Asset Management Initiative

2005 PMA Score for Federal Real Property Asset Management Initiative

For compliance with PMA, improve upon PMA score for Federal Real Property Asset Management Initiative until green status is achieved or maintain green status if achieved

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Security

Security: Certification and Accreditation

2004 OCIO Security Certification and Accreditation

Update 2004 Certification and Accreditation (C&A)

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

Data Reliability and Quality

Data Reliability and Quality: Extent to which data or information is complete

2005 GSA FRPP; Progress in 2007 toward 5-year real property inventory certification; Most recent personal property inventory certification

Maintain or improve results of GSA FRPP, achieve progress toward 5-year property inventory certification in 2008, and achieve progress toward or attain 2-year personal property inventory certification

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

Compliance and Deviations

Compliance with the President's Management Agenda, achieve green score for Federal Real Property Asset Management Initiative (when performance measures are established)

Government Federal Property Asset Management Council developing performance measures.

Compliance with the President's Management Agenda, achieve green score for Federal Real Property Asset Management Initiative (when performance measures are established)

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2007

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

User Satisfaction

User Satisfaction: User Acceptance Test for initial release

User satisfaction achieved for 2004 release

Assure that User Acceptance Test meets desired standards for representatives for all agencies for 2007 release

Actual results to be obtained by end of Q4 FY 07; reported by end of Q2 FY 08

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Mission and Business Results

Asset and Liability Management

Asset and Liability Management: Percentage of accountability for owned, leased, and assigned real property

2005 percentage of accountability for all real and personal property

Maintain accountability for 100% of all real property; Achieve accountability for 100% of all personal property (except for FS EMIS)

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Customer Results

Customer Satisfaction

Customer Satisfaction: Percentage of satisfied users

2005 customer satisfaction rating

Maintain or improve customer satisfaction rating to 90% or better in 2006

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Financial Management

Financial Management: Extent to which Federal-wide financial management measures are achieved

2005 audit opinion

Maintain an unqualified audit opinion

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Errors

Errors: Existence and Completeness rates related to CPAIS

2005 Error Rate

Maintain or improve Existence and Completeness testing result below industry standard of 5%

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Compliance

Compliance: President's Management Agenda score for the Federal Real Property Asset Management Initiative

2005 PMA Score for Federal Real Property Asset Management Initiative

Compliance with PMA, improve upon PMA score for Federal Real Property Asset Management Initiative until green status is achieved or maintain green status if achieved

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Security

Security: Certification and Accreditation

2005 OCIO Security Certification and Accreditation

Maintain OCIO security Certification and Accreditation.

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

Data Reliability and Quality

Data Reliability and Quality: Extent to which data or information is complete

2005 GSA FRPP; Progress in 2007 toward 5-year real property inventory certification; Most recent personal property inventory certification

Maintain or improve results of GSA FRPP, achieve progress toward 5-year property inventory certification in 2008,

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

Compliance and Deviations

For compliance with the President's Management Agenda, achieve green score for Federal Real Property Asset Management Initiative (when performance measures are established)

TBD. Government Federal Property Asset Management Council is developing performance measures.

Compliance with the President's Management Agenda, achieve green score for Federal Real Property Asset Management Initiative (when performance measures are established)

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2008

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

User Satisfaction

User Satisfaction: User Acceptance Test for new releases

User satisfaction achieved for 2005 release

Assure that User Acceptance Test meets desired standards for representatives for all agencies for 2006 release

Actual results to be obtained by end of Q4 FY 08; reported by end of Q2 FY 09

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Mission and Business Results

Asset and Liability Management

Asset and Liability Management: Percentage of accountability for owned, leased, and assigned real property

2005 percentage of accountability for all real and personal property

Maintain accountability for 100% of all real property; Achieve accountability for 100% of all personal property (except for FS EMIS)

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Customer Results

Customer Satisfaction

Customer Satisfaction: Percentage of satisfied users

2005 customer satisfaction rating

Maintain or improve customer satisfaction rating to 90% or better in 2006

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Financial Management

Financial Management: Extent to which Federal-wide financial management measures are achieved

2005 audit opinion

Maintain an unqualified audit opinion

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Errors

Errors: Existence and Completeness rates related to CPAIS

2005 Error Rate

Maintain or improve Existence and Completeness testing result below industry standard of 5%

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Compliance

Compliance: President's Management Agenda score for the Federal Real Property Asset Management Initiative

2005 PMA Score for Federal Real Property Asset Management Initiative

Compliance with PMA, improve upon PMA score for Federal Real Property Asset Management Initiative until green status is achieved or maintain green status if achieved

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Processes and Activities

Security

Security: Certification and Accreditation

2005 OCIO Security Certification and Accreditation

Maintain OCIO security Certification and Accreditation.

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

Data Reliability and Quality

Data Reliability and Quality: Extent to which data or information is complete

2005 GSA FRPP; Progress in 2007 toward 5-year real property inventory certification; Most recent personal property inventory certification

Maintain or improve results of GSA FRPP, achieve progress toward 5-year property inventory certification in 2008,

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

Compliance and Deviations

For compliance with the President's Management Agenda, achieve green score for Federal Real Property Asset Management Initiative (when performance measures are established)

TBD. Government Federal Property Asset Management Council is developing performance measures.

Compliance with the President's Management Agenda, achieve green score for Federal Real Property Asset Management Initiative (when performance measures are established)

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Technology

User Satisfaction

User Satisfaction: User Acceptance Test for new releases

User satisfaction achieved for 2005 release

Assure that User Acceptance Test meets desired standards for representatives for all agencies for FY09 releases.

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

2009

Strategic Goal # 4 - Enhance Protection and Safety of the Nation's Agriculture and Food Supply

Mission and Business Results

Asset and Liability Management

Accountability of Personal Property

Percentage of Personal Property accounted for upon initial implementation in FY08

95% Accountability

Actual results to be obtained by end of Q4 FY 09; reported by end of Q2 FY 10

 

 

Section E: Security and Privacy (IT Capital Assets only)  

In order to successfully address this area of the business case, each question below must be answered at the system/application level, not at a program or agency level. Systems supporting this investment on the planning and operational systems security tables should match the systems on the privacy table below. Systems on the Operational Security Table must be included on your agency FISMA system inventory and should be easily referenced in the inventory (i.e., should use the same name or identifier).

For existing Mixed-Life Cycle investments where enhancement, development, and/or modernization is planned, include the investment in both the “Systems in Planning” table (Table 3) and the “Operational Systems” table (Table 4). Systems which are already operational, but have enhancement, development, and/or modernization activity, should be included in both Table 3 and Table 4. Table 3 should reflect the planned date for the system changes to be complete and operational, and the planned date for the associated C&A update. Table 4 should reflect the current status of the requirements listed. In this context, information contained within Table 3 should characterize what updates to testing and documentation will occur before implementing the enhancements; and Table 4 should characterize the current state of the materials associated with the existing system.

All systems listed in the two security tables should be identified in the privacy table. The list of systems in the “Name of System” column of the privacy table (Table 8) should match the systems listed in columns titled “Name of System” in the security tables (Tables 3 and 4). For the Privacy table, it is possible that there may not be a one-to-one ratio between the list of systems and the related privacy documents. For example, one PIA could cover multiple systems. If this is the case, a working link to the PIA may be listed in column (d) of the privacy table more than once (for each system covered by the PIA).

 

 

 

I. E. 1. Have the IT security costs for the system(s) been identified and integrated into the overall costs of the investment?   

 

 

 

 

 

 

I. E. 1. a. If "yes," provide the "Percentage IT Security" for the budget year:   

 

 

 

 

 

 

I. E. 2. Is identifying and assessing security and privacy risks a part of the overall risk management effort for each system supporting or part of this investment?   

 

 

 

 

 

 

I. E. 3. Systems in Planning and Undergoing Enhancement(s) – Security Table:   

 

The questions asking whether there is a PIA which covers the system and whether a SORN is required for the system are discrete from the narrative fields. The narrative column provides an opportunity for free text explanation why a working link is not provided. For example, a SORN may be required for the system, but the system is not yet operational. In this circumstance, answer “yes” for column (e) and in the narrative in column (f), explain that because the system is not operational the SORN is not yet required to be published.

 

 

 

 

 

I. E. 4. Operational Systems - Security:   

 

 

 

 

 

 

I. E. 5. Have any weaknesses related to any of the systems part of or supporting this investment been identified by the agency or IG?   

 

 

 

 

 

 

I. E. 5. a. If "yes," have those weaknesses been incorporated into the agency's plan of action and milestone process?   

 

 

 

 

 

 

I. E. 6. Indicate whether an increase in IT security funding is requested to remediate IT security weaknesses?   

 

 

 

 

 

 

I. E. 6. a. If "yes," specify the amount, provide a general description of the weakness, and explain how the funding request will remediate the weakness.   

 

(long text - 2500 characters)

 

 

 

 

 

I. E. 7. How are contractor security procedures monitored, verified, and validated by the agency for the contractor systems above?   

 

(long text - 2500 characters)

 

 

 

 

 

I. E. 8. Planning & Operational Systems - Privacy Table:   

 

Details for Text Options:
Column (d): If yes to (c), provide the link(s) to the publicly posted PIA(s) with which this system is associated. If no to (c), provide an explanation why the PIA has not been publicly posted or why the PIA has not been conducted.

Column (f): If yes to (e), provide the link(s) to where the current and up to date SORN(s) is published in the federal register. If no to (e), provide an explanation why the SORN has not been published or why there isn’t a current and up to date SORN.

Note: Links must be provided to specific documents not general privacy websites.

 

 

 

 

 

Section F: Enterprise Architecture (EA) (IT Capital Assets only)  

In order to successfully address this area of the business case and capital asset plan you must ensure the investment is included in the agency's EA and Capital Planning and Invesment Control (CPIC) process, and is mapped to and supports the FEA. You must also ensure the business case demonstrates the relationship between the investment and the business, performance, data, services, application, and technology layers of the agency's EA.

 

 

 

I. F. 1. Is this investment included in your agency's target enterprise architecture?   

 

 

 

yes

 

 

I. F. 1. a. If "no," please explain why?   

 

(long text - 2500 characters)

 

 

 

 

 

I. F. 2. Is this investment included in the agency's EA Transition Strategy?   

 

 

 

yes

 

 

I. F. 2. a. If "yes," provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment.   

 

(medium text - 500 characters)

 

 

Corporate Property Automated Information System (CPAIS) is major IT investment and its baseline and target artifacts along with OMB Assessment Framework have been loaded to the USDA Enterprise Architecture Repository.

 

 

I. F. 2. b. If "no," please explain why?   

 

(long text - 2500 characters)

 

 

 

 

 

I. F. 3. Is this investment identified in a completed (contains a target architecture) and approved segment architecture?   

 

 

 

no

 

 

I. F. 3. a. If "yes," provide the name of the segment architecture.   

 

(medium text - 500 characters)

 

 

 

 

 

I. F. 4. Service Component Reference Model (SRM) Table :   

 

Identify the service components funded by this major IT investment (e.g., knowledge management, content management, customer relationship management, etc.). Provide this information in the format of the following table. For detailed guidance regarding components, please refer to http://www.egov.gov.

a. Use existing SRM Components or identify as “NEW”. A “NEW” component is one not already identified as a service component in the FEA SRM.
b. A reused component is one being funded by another investment, but being used by this investment. Rather than answer yes or no, identify the reused service component funded by the other investment and identify the other investment using the Unique Project Identifier (UPI) code from the OMB Ex 300 or Ex 53 submission.
c. ‘Internal’ reuse is within an agency. For example, one agency within a department is reusing a service component provided by another agency within the same department. ‘External’ reuse is one agency within a department reusing a service component provided by another agency in another department. A good example of this is an E-Gov initiative service being reused by multiple organizations across the federal government.
d. Please provide the percentage of the BY requested funding amount used for each service component listed in the table. If external, provide the percentage of the BY requested funding amount transferred to another agency to pay for the service. The percentages in this column can, but are not required to, add up to 100%.

 

 

 

Agency Component Description

FEA SRM Service Type

FEA SRM Component (a)

Service Component Reused - Component Name (b)

Service Component Reused - UPI (b)

Internal or External Reuse? (c)

BY Funding Percentage (d)

Property/Asset Management

This is a key component service supported by CPAIS, the acquisition, oversight, management, and control of USDA real and personal property assets.

Asset / Materials Management

Inventory management

 

 

No Reuse

4

Asset Cataloging / Identification

This is a key component service supported by CPAIS, the acquisition, oversight, management, and control of USDA real and personal property assets.

Asset / Materials Management

Inventory management

 

 

No Reuse

2

Facilities Management

This is a key component service supported by CPAIS, the acquisition, oversight, management, and control of USDA real and personal property assets.

Asset / Materials Management

Portfolio Management

 

 

No Reuse

3

Enterprise Application Integration

This is a key component service supported by CPAIS, the acquisition, oversight, management, and control of USDA real and personal property assets.

Systems Management

Enterprise Application Integration

 

 

No Reuse

5

Data Integration

CPAIS will facilitate access to all USDA asset management data.

Development and Integration

Data Integration

 

 

No Reuse

5

Decision Support and Planning

The asset management and other data captured in CPAIS will be central to gathering, analyzing, and using information on status and future projections of USDA.

Analysis and Statistics

Portfolio Management

 

 

No Reuse

2

Ad-Hoc

CPAIS will provide custom, dynamic report creation functionality on asset management information.

Reporting

Information Sharing

 

 

No Reuse

4

Standardized / Canned

CPAIS will provide standard reusable reports on asset management information.

Reporting

Information Sharing

 

 

No Reuse

4

Performance Management

CPAIS will facilitate the core functions of investment management, including portfolio management and performance management. There is a direct link between investment management and asset management.

Management of Processes

Performance Management

 

 

No Reuse

4

Portfolio Management

CPAIS will facilitate the core functions of investment management, including portfolio management and performance management. There is a direct link between investment management and asset management.

Asset / Materials Management

Portfolio Management

 

 

No Reuse

4

Change Management

CPAIS will provide comprehensive Change and Configuration Management to support the project for future necessary technical upgrades to keep pace with technological change.

Organizational Management

Change Management

 

 

No Reuse

4

Configuration Management

CPAIS will provide comprehensive Change and Configuration Management to support the project for future necessary technical upgrades to keep pace with technological change.

Organizational Management

Configuration Management

 

 

No Reuse

4

Workgroup/Groupware

CPAIS will allow multiple users to reuse reports\queries and conduct trend analysis on the same set of asset management data.

Reporting

Workgroup / Groupware

 

 

No Reuse

3

Procurement

CPAIS will provide USDA management with insight into inventory items and cost comparison data for future investments.

Investment Management

Procurement

 

 

No Reuse

3

Online Help

CPAIS will provide online self-help for user support and assistance in using system functions.

Communication

Online Help

 

 

No Reuse

2

Customer Feedback

CPAIS will allow the collection of comments and feedback from users.

Customer Relationship Management

Customer Feedback

 

 

No Reuse

2

Information Retrieval

CPAIS will allow historical files for all property to be easily integrated into government-wide records management applications by maintaining a consistent format for all records.

Data Management

Information Retrieval

 

 

No Reuse

3

Knowledge Capture

CPAIS will enable the capture of asset management information by a user and will then be available to other users that have access privilege to the data.

Business Intelligence

Knowledge Capture

 

 

No Reuse

3

Query

CPAIS will allow USDA users to search web-based asset management data based on their own search criteria.

Data Management

Query

 

 

No Reuse

2

Identification and Authentication

CPAIS will enforce the roles and privileges for all USDA users by restricting functionality based on pre-determined access permissions

Security Management

Identification and Authentication

 

 

No Reuse

5

Access Control

CPAIS will manage the access permissions for users attempting to access their assigned accounts (authorization).

Security Management

Access Control

 

 

No Reuse

5

Role / Privilege Management

CPAIS will enable USDA administrators to control the roles and privileges assigned to USDA staff determining what level of access to functionality is sufficient for each role.

Security Management

Identification and Authentication

 

 

No Reuse

5

 

 

I. F. 5. Table 1. Technical Reference Model (TRM) Table:   

 

To demonstrate how this major IT investment aligns with the FEA Technical Reference Model (TRM), please list the Service Areas, Categories, Standards, and Service Specifications supporting this IT investment.

a. Service Components identified in the previous question should be entered in this column. Please enter multiple rows for FEA SRM Components supported by multiple TRM Service Specifications
b. In the Service Specification field, agencies should provide information on the specified technical standard or vendor product mapped to the FEA TRM Service Standard, including model or version numbers, as appropriate.

 

 

 

FEA TRM Service Area

FEA TRM Service Category

FEA TRM Service Standard

Service Specification (i.e., vendor and product name)

Software Development

Component Framework

Software Engineering

Platform Independent

Java 2 Platform Enterprise Edition (J2EE)

Software Development

Component Framework

Software Engineering

Platform Independent

JavaScript

Data Exchange

Component Framework

Data Interchange

Platform Independent

Electronic Business using XML (ebXML)

Data Exchange

Service Interface and Integration

Interface

Platform Independent

Open Database Connectivity (ODBC)

Data Exchange

Service Interface and Integration

Interoperability

Supporting Network Services

Online Analytical Processing (OLAP)

OLAP

Service Interface and Integration

Interoperability

Supporting Security Services

Dynamic HTML (DHTML)

Software Development

Service Interface and Integration

Interoperability

Supporting Security Services

Secure Sockets Layer (SSL)

Software Development

Service Interface and Integration

Interoperability

Supporting Security Services

Transport Layer Security (TLS)

Software Development

Service Interface and Integration

Interoperability

Supporting Network Services

System to System

Query

Service Interface and Integration

Interoperability

Supporting Network Services

Transport Control Protocol (TCP)

Network Management

Service Access and Delivery

Presentation / Interface

Web Browser

Internet Explorer

Network Management

Service Interface and Integration

Interoperability

Supporting Network Services

Internet Protocol (IP)

Network Management

Service Interface and Integration

Presentation / Interface

Intranet

Internal (within Agency)

Network Management

Service Access and Delivery

Delivery Channels

Collaboration / Communications

Section 508

Access Control

Service Access and Delivery

Security

Authentication / Single Sign-on

Security

Access Control

Service Access and Delivery

Security

Authentication / Single Sign-on

IP Security (IPSEC)

Access Control

Service Access and Delivery

Security

Authentication / Single Sign-on

Lightweight Directory Access Protocol (LDAP)

Software Development

Service Interface and Integration

Data Management

Data Exchange

XML Schema

Data Exchange

Service Platform and Infrastructure

Data Management

Database

Oracle

Change Management

Component Framework

Software Engineering

Software Configuration Management

Change Management

Configuration Management

Component Framework

Software Engineering

Software Configuration Management

Issue Management

Requirements Management

Component Framework

Software Engineering

Software Configuration Management

Requirements Management and Traceability

Configuration Management

Component Framework

Software Engineering

Software Configuration Management

Task Management

Software Development

Service Platform and Infrastructure

Software Engineering

Test Management

Configuration Testing

Software Development

Component Framework

Software Engineering

Test Management

Functional Testing

Software Development

Component Framework

Software Engineering

Test Management

Installation Testing

Software Development

Component Framework

Software Engineering

Test Management

Load/Stress/Volume Testing

Network Management

Component Framework

Software Engineering

Test Management

Security and Access Control Testing

Enterprise Application Integration

Component Framework

Support Platforms

Platform Independent

Windows 2003

Enterprise Application Integration

Component Framework

Support Platforms

Platform Independent

Windows XP

 

 

I. F. 6. Will the application leverage existing components and/or applications across the Government (i.e., FirstGov, Pay.Gov, etc)?   

 

 

 

yes

 

 

I. F. 6. a. If "yes," please describe.   

 

(long text - 2500 characters)

 

 

CPAIS interfaces with the General Services Administration (GSA) System for Tracking and Administering Real Property (STAR) Web site to electronically file the Federal Real Property Profile (FRPP). CPAIS interfaces with GSA AutoChoice by receiving weekly transmission files (from AutoChoice) of vehicles ordered and ready for shipment and for which a property record is created in CPAIS.

 

 

PART II: PLANNING, ACQUISITION AND PERFORMANCE INFORMATION  

Part II should be completed only for investments identified as “Planning” or “Full-Acquisition,” or “Mixed Life-Cycle” investments in response to Question 6 in Part I, Section A above

 

 

 

Section A: Alternatives Analysis (All Capital Assets)  

In selecting the best capital asset, you should identify and consider at least three viable alternatives, in addition to the current baseline, i.e., the status quo. Use OMB Circular A-94 for all investments and the Clinger Cohen Act of 1996 for IT investments to determine the criteria you should use in your Benefit/Cost Analysis.

 

 

 

II. A. 1. Did you conduct an alternatives analysis for this project?   

 

 

 

yes

 

 

II. A. 1. a. If "yes," provide the date the analysis was completed?   

 

 

 

2007-07-17

 

 

II. A. 1. b. If "no," what is the anticipated date this analysis will be completed?   

 

 

 

 

 

 

II. A. 1. c. If no analysis is planned, please briefly explain why:   

 

(medium text - 500 characters)

 

 

 

 

 

II. A. 2. Use the results of your alternatives analysis to complete the following table:   

 

(Character Limitations: Alternative Analyzed - 250 characters; Description of Alternative - 500 Characters)

 

 

 

Description of Alternative

Risk Lifecycle Cost Estimate

Risk Lifecycle Benefits Estimate

 

 

 

 

 

 

 

 

ALT 2. Deploy Enhanced CPAIS

USDA develops a personal property module within the existing CPAIS system for deployment throughout the Department.

$29.941

$98.787

 

 

 

 

 

 

II. A. 3. Which alternative was selected by the Agency's Executive/Investment Committee and why was it chosen?   

 

(long text - 2500 characters)

 

 

Alternative 2, Deploy Enhanced CPAIS, was selected as the chosen alternative. USDA evaluated the ability of each of the alternatives to meet four criteria: performance (defined as alignment, requirements, interoperability, and scalability), cost, schedule, and risk. Alternative 2 is projected to achieve higher performance measured by alignment with strategic objectives, ability to meet financial, functional, and technical requirements, and interoperability and scalability. Alternative 2 is less costly and less risky than Alternative 1, Deploy Hybrid Solution. In addition, Alternative 2 presented USDA with the ability to achieve full compliance sooner than either of the other alternatives. Please note that the third alternative (ALT 3, Deploy COTS Solution) was evaluated initially in 2002 for COTS for both real and personal property, but the alternative was no longer viable with the decision to leverage the Forest Service's INFRA for the real property component and the subsequent implementation of that real property component in 2004.

 

 

II. A. 4. What specific qualitative benefits will be realized?   

 

(long text - 2500 characters)

 

 

Cost Savings / Cost Avoidance, Increased Asset Utilization, Cost Management and Reduced Maintenance Expenses, Integration of all real and personal assets, Software Reuse.

 

 

II. A. 5. Will the selected alternative replace a legacy system in-part or in-whole?   

 

 

 

no

 

 

II. A. 5. a. If “yes,” are the migration costs associated with the migration to the selected alternative included in this investment, the legacy investment, or in a separate migration investment?   

 

 

 

 

 

 

II. A. 5. b. Table 1. If "yes," please provide the following information:   

 

 

 

 

 

 

Section B: Risk Management (All Capital Assets)  

You should have performed a risk assessment during the early planning and initial concept phase of this investment's life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment's life-cycle.

 

 

 

II. B. 1. Does the investment have a Risk Management Plan?   

 

 

 

yes

 

 

II. B. 1. a. If "yes," what is the date of the plan?   

 

 

 

2007-07-31

 

 

II. B. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?   

 

 

 

no

 

 

II. B. 1. c. If "yes," describe any significant changes:   

 

(long text - 2500 characters)

 

 

 

 

 

II. B. 2. If there currently is no plan, will a plan be developed?   

 

 

 

 

 

 

II. B. 2. a. If "yes," what is the planned completion date?   

 

 

 

 

 

 

II. B. 2. b. If "no," what is the strategy for managing the risks?   

 

(long text - 2500 characters)

 

 

 

 

 

II. B. 3. Briefly describe how investment risks are reflected in the life cycle cost estimate and investment schedule:   

 

(long text - 2500 characters)

 

 

The risk impact on Alternative 3, Deploy COTS Solution*, is 16.9% on the estimated price and twice the schedule risk score of Alternative 2, Deploy Enhanced CPAIS, which has a risk factor of 5.2% on the estimated price. Alternative 1, Deploy Hybrid Solution, has a 27.1% risk factor. *Alternative 3 (from the original AA/CBA in 2002) was eliminated from the updated AA/CBA in 2007 because, at that time, the real property component of CPAIS had been implemented, and therefore alternative 3 was no longer viable.

 

 

Section C: Cost and Schedule Performance (All Capital Assets)  

EVM is required only on DME portions of investments. For mixed lifecycle investments, O&M milestones should still be included in the table (Comparison of Initial Baseline and Current Approved Baseline). This table should accurately reflect the milestones in the initial baseline, as well as milestones in the current baseline.

 

 

 

II. C. 1. Does the earned value management system meet the criteria in ANSI/EIA Standard - 748?   

 

 

 

 

 

 

II. C. 2. Is the CV or SV greater than 10%?   

 

 

 

 

 

 

II. C. 2. a. If "yes," was it the CV or SV or both ?   

 

 

 

 

 

 

II. C. 2. b. If "yes," explain the causes of the variance:   

 

(long text - 2500 characters)

 

 

 

 

 

II. C. 2. c. If "yes," describe the corrective actions:   

 

(long text - 2500 characters)

 

 

 

 

 

II. C. 3. Has the investment re-baselined during the past fiscal year?   

 

 

 

 

 

 

II. C. 3. a. If "yes," when was it approved by the agency head?   

 

 

 

 

 

 

II. C. 4. Comparison of Initial Baseline and Current Approved Baseline   

 

Complete the following table to compare actual performance against the current performance baseline and to the initial performance baseline. In the Current Baseline section, for all milestones listed, you should provide both the baseline and actual completion dates (e.g., “03/23/2003”/ “04/28/2004”) and the baseline and actual total costs (in $ Millions). In the event that a milestone is not found in both the initial and current baseline, leave the associated cells blank. Note that the ‘Description of Milestone’ and ‘Percent Complete’ fields are required. Indicate ‘0’ for any milestone no longer active. (Character Limitations: Description of Milestone - 500 characters)

 

 

 

 

 

PART III: FOR "OPERATION AND MAINTENANCE" INVESTMENTS ONLY (STEADY-STATE)  

Part III should be completed only for investments identified as "Operation and Maintenance" (Steady State) in response to Question 6 in Part I, Section A above.

 

 

 

Section A: Risk Management (All Capital Assets)  

You should have performed a risk assessment during the early planning and initial concept phase of this investment’s life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment’s life-cycle.

 

 

 

III. A. 1. Does the investment have a Risk Management Plan?   

 

 

 

 

 

 

III. A. 1. a. If "yes," what is the date of the plan?   

 

 

 

 

 

 

III. A. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?   

 

 

 

 

 

 

III. A. 1. c. If "yes," describe any significant changes:   

 

(long text - 2500 characters)

 

 

 

 

 

III. A. 2. If there currently is no plan, will a plan be developed?   

 

 

 

 

 

 

III. A. 2. a. If "yes," what is the planned completion date?   

 

 

 

 

 

 

III. A. 2. b. If "no," what is the strategy for managing the risks?   

 

(long text - 2500 characters)

 

 

 

 

 

Section B: Cost and Schedule Performance (All Capital Assets)  

 

 

III. B. 1. Was operational analysis conducted?   

 

 

 

 

 

 

III. B. 1. a. If "yes," provide the date the analysis was completed.   

 

 

 

 

 

 

III. B. 1. b. If "yes," what were the results?   

 

(long text - 2500 characters)

 

 

 

 

 

III. B. 1. c. If "no," please explain why it was not conducted and if there are any plans to conduct operational analysis in the future:   

 

(long text - 2500 characters)

 

 

 

 

 

III. B. 2. Complete the following table to compare actual cost performance against the planned cost performance baseline. Milestones reported may include specific individual scheduled preventative and predictable corrective maintenance activities, or may be the total of planned annual operation and maintenance efforts).  

(Character Limitations: Description of Milestone - 250 Characters)

 

 

 

III. B. 2. a. What costs are included in the reported Cost/Schedule Performance information (Government Only/Contractor Only/Both)?   

 

 

 

 

 

 

III. B. 2. b. Comparison of Planned and Actual Cost   

 

 

 

 

 

 

PART IV: Planning For "Multi-Agency Collaboration" ONLY  

Part IV should be completed only for investments identified as an E-Gov initiative, an Line of Business (LOB) Initiative, or a Multi-Agency Collaboration effort., selected the “Multi-Agency Collaboration” choice in response to Question 6 in Part I, Section A above. Investments identified as “Multi-Agency Collaboration” will complete only Parts I and IV of the exhibit 300.

 

 

 

Section A: Multi-Agency Collaboration Oversight (All Capital Assets)  

Multi-agency Collaborations, such as E-Gov and LOB initiatives, should develop a joint exhibit 300.

 

 

 

IV. A. 1. Stakeholder Table   

 

As a joint exhibit 300, please identify the agency stakeholders. Provide the partner agency and partner agency approval date for this joint exhibit 300.

 

 

 

 

 

IV. A. 2. Partner Capital Assets within this Investment   

 

Provide the partnering strategies you are implementing with the participating agencies and organizations. Identify all partner agency capital assets supporting the common solution (section 300.7); Managing Partner capital assets should also be included in this joint exhibit 300. These capital assets should be included in the Summary of Spending table of Part I, Section B. All partner agency migration investments (section 53.4) should also be included in this table. Funding contributions/fee-for-service transfers should not be included in this table. (Partner Agency Asset UPIs should also appear on the Partner Agency's exhibit 53)

 

 

 

 

 

IV. A. 3. Partner Funding Strategies ($millions)   

 

For jointly funded initiative activities, provide in the “Partner Funding Strategies Table”: the name(s) of partner agencies; the UPI of the partner agency investments; and the partner agency contributions for CY and BY. Please indicate partner contribution amounts (in-kind contributions should also be included in this amount) and fee-for-service amounts. (Partner Agency Asset UPIs should also appear on the Partner Agency's exhibit 53. For non-IT fee-for-service amounts the Partner exhibit 53 UPI can be left blank) (IT migration investments should not be included in this table)

 

 

 

 

 

IV. A. 4. Did you conduct an alternatives analysis for this project?   

 

 

 

 

 

 

IV. A. 4. a. If "yes," provide the date the analysis was completed?   

 

 

 

 

 

 

IV. A. 4. b. If "no," what is the anticipated date this analysis will be completed?   

 

 

 

 

 

 

IV. A. 4. c. If no analysis is planned, please briefly explain why:   

 

(medium text - 500 characters)

 

 

 

 

 

IV. A. 5. Use the results of your alternatives analysis to complete the following table:   

 

 

 

 

 

 

IV. A. 6. Which alternative was selected by the Initiative Governance process and why was it chosen?   

 

(long text - 2500 characters)

 

 

 

 

 

IV. A. 7. What specific qualitative benefits will be realized?   

 

(long text - 2500 characters)

 

 

 

 

 

IV. A. 8. Table 1. Federal Quantitative Benefits ($millions):   

 

What specific quantitative benefits will be realized (using current dollars)
Use the results of your alternatives analysis to complete the following table:

 

 

 

 

 

IV. A. 9. Will the selected alternative replace a legacy system in-part or in-whole?   

 

 

 

 

 

 

IV. A. 9. a. If "yes," are the migration costs associated with the migration to the selected alternative included in this investment, the legacy investment, or in a separate migration investment?   

 

 

 

 

 

 

IV. A. 9. b. Table 1. If "yes," please provide the following information:   

 

 

 

 

 

 

Section B: Risk Management (All Capital Assets)  

You should have performed a risk assessment during the early planning and initial concept phase of this investment’s life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment’s life-cycle.

 

 

 

IV. B. 1. Does the investment have a Risk Management Plan?   

 

 

 

 

 

 

IV. B. 1. a. If "yes," what is the date of the plan?   

 

 

 

 

 

 

IV. B. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?   

 

 

 

 

 

 

IV. B. 1. c. If "yes," describe any significant changes:   

 

(long text - 2500 characters)

 

 

 

 

 

IV. B. 2. If there currently is no plan, will a plan be developed?   

 

 

 

 

 

 

IV. B. 2. a. If "yes," what is the planned completion date?   

 

 

 

 

 

 

IV. B. 2. b. If "no," what is the strategy for managing the risks?   

 

(long text - 2500 characters)

 

 

 

 

 

Section C: Cost and Schedule Performance (All Capital Assets)  

You should also periodically be measuring the performance of operational assets against the baseline established during the planning or full acquisition phase (i.e., operational analysis), and be properly operating and maintaining the asset to maximize its useful life. Operational analysis may identify the need to redesign or modify an asset by identifying previously undetected faults in design, construction, or installation/integration, highlighting whether actual operation and maintenance costs vary significantly from budgeted costs, or documenting that the asset is failing to meet program requirements.

EVM is required only on DME portions of investments. For mixed lifecycle investments, O&M milestones should still be included in the table (Comparison of Initial Baseline and Current Approved Baseline). This table should accurately reflect the milestones in the initial baseline, as well as milestones in the current baseline.

Answer the following questions about the status of this investment. Include information on all appropriate capital assets supporting this investment except for assets in which the performance information is reported in a separate exhibit 300.

 

 

 

IV. C. 1. Are you using EVM to manage this investment?   

 

 

 

 

 

 

IV. C. 1. a. If "yes," does the earned value management system meet the criteria in ANSI/EIA Standard - 748?   

 

 

 

 

 

 

IV. C. 1. b. If "no," explain plans to implement EVM:   

 

(long text - 2500 characters)

 

 

 

 

 

IV. C. 1. c. If "N/A," please provide date operational analysis was conducted and a brief summary of the results?   

 

(long text - 2500 characters)

 

 

 

 

 

IV. C. 2. Is the CV% or SV% greater than ± 10%? (CV% = CV/EV x 100; SV% = SV/PV x 100)   

 

NOT applicable for capital assets with ONLY O&M.

 

 

 

 

 

IV. C. 2. a. If "yes," was it the CV or SV or both ?   

 

 

 

 

 

 

IV. C. 2. b. If "yes," explain the causes of the variance:   

 

(long text - 2500 characters)

 

 

 

 

 

IV. C. 2. c. If "yes," describe the corrective actions:   

 

(long text - 2500 characters)

 

 

 

 

 

IV. C. 3. Has the investment re-baselined during the past fiscal year?   

 

Applicable to ALL capital assets

 

 

 

 

 

IV. C. 3. a. If "yes," when was it approved by the agency head?   

 

Applicable to ALL capital assets

 

 

 

 

 

IV. C. 4. Comparison of Initial Baseline and Current Approved Baseline   

 

Complete the following table to compare actual performance against the current performance baseline and to the initial performance baseline. In the Current Baseline section, for all milestones listed, you should provide both the baseline and actual completion dates (e.g., “03/23/2003”/ “04/28/2004”) and the baseline and actual total costs (in $ Millions). In the event that a milestone is not found in both the initial and current baseline, leave the associated cells blank. Note that the ‘Description of Milestone’ and ‘Percent Complete’ fields are required. Indicate ‘0’ for any milestone no longer active.

 

 

 

 

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Patent Pending Application Numbers: 09/334,256;09/536,378;09/536,383;7,062,449;60/642,983;11/090,038
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