Exhibit 300 FY2009

 

 

 

 

 

Exhibit 300 FY2009  

 

 

PART I: SUMMARY INFORMATION AND JUSTIFICATION  

In Part I, complete Sections A, B, C, and D for all capital assets (IT and non-IT). Complete Sections E and F for IT capital assets.

 

 

 

Section A: Overview (All Capital Assets)  

The following series of questions are to be completed for all investments.

 

 

 

I. A. 1. Date of Submission:   

 

 

 

2007-09-10

 

 

I. A. 2. Agency:   

 

 

 

005

 

 

I. A. 3. Bureau:   

 

 

 

55

 

 

I. A. 4. Name of this Capital Asset:   

 

(short text - 250 characters)

 

 

Commerical

 

 

I. A. 5. Unique Project (Investment) Identifier:   

 

For IT investment only, see section 53. For all other, use agency ID system.

 

 

005-55-01-01-01-1070-00

 

 

I. A. 6. What kind of investment will this be in FY2009?   

 

Please NOTE: Investments moving to O&M in FY2009, with Planning/Acquisition activities prior to FY2009 should not select O&M. These investments should indicate their current status.

 

 

Mixed Life Cycle

 

 

I. A. 7. What was the first budget year this investment was submitted to OMB?   

 

 

 

FY2001 or earlier

 

 

I. A. 8. Provide a brief summary and justification for this investment, including a brief description of how this, closes in part or in whole, an identified agency performance gap:   

 

(long text - 2500 characters)

 

 

The Commercial investment consists of two systems, Rural Utilities Loan Servicing System (RULSS) and Community Program Application Processing. The RULSS project is mission critical to the Agency and was initiated to modernize the Rural Utilities Service (RUS) loan servicing and program management automated legacy systems into a fully integrated system that will support RUS for many years. The current legacy systems are stovepipe systems characterized by redundant data resulting in inconsistencies in data across these systems, non-responsiveness to program manager's needs for current and accurate information, and increasingly high maintenance costs to modify or enhance the software. RULSS is in development and in the Capital Planning and Investment Control (CPIC) - Control Phase. The first set of business capabilities for RULSS was deployed in Fiscal Year 2002. Additional components continue to be rolled out every 6-9 months until full implementation is achieved. CPAP is a tool used by RUS personnel to process Water & Waste loan and grant applications. The data entered in this system includes all data required for completion of forms needed to process the obligation of the loan/grant. Data is entered on the Client CPAP program and is stored on a SQL Server in the Web Farm. The data is used on the Client program primarily to print forms. Each night the data is also transferred to the Data Warehouse for reporting.

 

 

I. A. 9. Did the Agency's Executive/Investment Committee approve this request?   

 

 

 

yes

 

 

I. A. 9. a. If "yes," what was the date of this approval?   

 

 

 

2007-08-29

 

 

I. A. 10. Did the Project Manager review this Exhibit?   

 

 

 

yes

 

 

I. A. 11. Contact information of Project Manager  

 

 

Name   

 

(short text - 250 characters)

 

 

Brenda Operle

 

 

Phone Number   

 

(short text - 250 characters)

 

 

314-335-8905

 

 

E-mail   

 

(short text - 250 characters)

 

 

brenda.operle@stl.usda.gov

 

 

I. A. 11. a. What is the current FAC-P/PM certification level of the project/program manager?   

 

 

 

TBD

 

 

I. A. 12. Has the agency developed and/or promoted cost effective, energy-efficient and environmentally sustainable techniques or practices for this project?   

 

 

 

no

 

 

I. A. 12. a. Will this investment include electronic assets (including computers)?   

 

 

 

yes

 

 

I. A. 12. b. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only)   

 

 

 

no

 

 

I. A. 12. b. 1. If "yes," is an ESPC or UESC being used to help fund this investment?   

 

 

 

 

 

 

I. A. 12. b. 2. If "yes," will this investment meet sustainable design principles?   

 

 

 

 

 

 

I. A. 12. b. 3. If "yes," is it designed to be 30% more energy efficient than relevant code?   

 

 

 

 

 

 

I. A. 13. Does this investment directly support one of the PMA initiatives?   

 

 

 

yes

 

 

I. A. 13. a. If "yes," check all that apply:   

 

 

 

Financial Performance

Expanded E-Government

 

 

I. A. 13. b. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? (e.g. If E-Gov is selected, is it an approved shared service provider or the managing partner?)   

 

(medium text - 500 characters)

 

 

Advances Financial Performance by providing more accurate and timely data to support operating , budget, and policy decisions. Alignment with Expansion E-Government demonstrated with eforms integrated with Business Gateway; web interface complying with DR3430-001; users utilizing AgLearn for security awareness training; RULSS is fronted by eAuthentication; loan program information posted on GovLoans Gateway; & grant applications available on Grants.gov & electronically transported to USDA.

 

 

I. A. 14. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? (For more information about the PART, visit www.whitehouse.gov/omb/part.)   

 

 

 

yes

 

 

I. A. 14. a. If "yes," does this investment address a weakness found during the PART review?   

 

 

 

yes

 

 

I. A. 14. b. If "yes," what is the name of the PARTed Program?   

 

(short text - 250 characters)

 

 

B&I Guar Lns; Research/Ext. Grts: Econ. Opport. for Producers; Resource Conservation & Dvlpt; Bus. Enterprise Grts; Bus.-Coop. Service Value-Added Producer Grts; DLT Lns & Grnts; Elect Utility Lns & Guars; Telecom Ln; & W&W Grnts & Lns

 

 

I. A. 14. c. If "yes," what PART rating did it receive?   

 

 

 

Effective

 

 

I. A. 15. Is this investment for information technology?   

 

 

 

yes

 

 

I. A. 16. What is the level of the IT Project? (per CIO Council PM Guidance)   

 

Level 1 - Projects with low-to-moderate complexity and risk. Example: Bureau-level project such as a stand-alone information system that has low- to-moderate complexity and risk.
Level 2 - Projects with high complexity and/or risk which are critical to the mission of the organization. Examples: Projects that are part of a portfolio of projects/systems that impact each other and/or impact mission activities. Department-wide projects that impact cross-organizational missions, such as an agency-wide system integration that includes large scale Enterprise Resource Planning (e.g., the DoD Business Mgmt Modernization Program).
Level 3 - Projects that have high complexity, and/or risk, and have government-wide impact. Examples: Government-wide initiative (E-GOV, President's Management Agenda). High interest projects with Congress, GAO, OMB, or the general public. Cross-cutting initiative (Homeland Security).

 

 

Level 1

 

 

I. A. 17. What project management qualifications does the Project Manager have? (per CIO Council’s PM Guidance):   

 

(1) Project manager has been validated as qualified for this investment;(2) Project manager qualification is under review for this investment;(3) Project manager assigned to investment, but does not meet requirements;(4) Project manager assigned but qualification status review has not yet started;(5) No Project manager has yet been assigned to this investment

 

 

(1) Project manager has been validated as qualified for this investment

 

 

I. A. 18. Is this investment identified as "high risk" on the Q4-FY 2007 agency high risk report (per OMB Memorandum M-05-23)?   

 

 

 

no

 

 

I. A. 19. Is this a financial management system?   

 

 

 

yes

 

 

I. A. 19. a. If "yes," does this investment address a FFMIA compliance area?   

 

 

 

yes

 

 

I. A. 19. a. 1. If "yes," which compliance area   

 

(short text - 250 characters)

 

 

Core Financial Management

 

 

I. A. 19. a. 2. If "no," what does it address?   

 

(medium text - 500 characters)

 

 

 

 

 

I. A. 19. b. If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A-11 section 52   

 

(long text - 2500 characters)

 

 

Rural Utilities Loan Servicing System (RULSS)

 

 

I. A. 20. What is the percentage breakout for the total FY2009 funding request for the following? (This should total 100%)  

 

 

I. A. 20. a. Hardware   

 

 

 

0

 

 

I. A. 20. b. Software   

 

 

 

0

 

 

I. A. 20. c. Services   

 

 

 

100

 

 

I. A. 20. d. Other   

 

 

 

0

 

 

I. A. 21. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities?   

 

 

 

n/a

 

 

I. A. 22. Contact information of individual responsible for privacy related questions:  

 

 

I. A. 22. a. Name   

 

(short text - 250 characters)

 

 

Brenda Dinges

 

 

I. A. 22. b. Phone Number   

 

(short text - 250 characters)

 

 

314-335-8829

 

 

I. A. 22. c. Title   

 

(short text - 250 characters)

 

 

Rural Development Information Systems Security Staff Program Manager

 

 

I. A. 22. d. E-mail   

 

(short text - 250 characters)

 

 

brenda.dinges@stl.usda.gov

 

 

I. A. 23. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval?   

 

 

 

yes

 

 

I. A. 24. Does this investment directly support one of the GAO High Risk Areas?   

 

Question 24 must be answered by all Investments:

 

 

no

 

 

Section B: Summary of Spending (All Capital Assets)  

 

 

I. B. 1. Provide the total estimated life-cycle cost for this investment by completing the following table. All amounts represent budget authority in millions, and are rounded to three decimal places. Federal personnel costs should be included only in the row designated "Government FTE Cost," and should be excluded from the amounts shown for "Planning," "Full Acquisition," and "Operation/Maintenance." The "TOTAL" estimated annual cost of the investment is the sum of costs for "Planning," "Full Acquisition," and "Operation/Maintenance." For Federal buildings and facilities, life-cycle costs should include long term energy, environmental, decommissioning, and/or restoration costs. The costs associated with the entire life-cycle of the investment should be included in this report.   

 

Note: For the cross-agency investments, this table should include all funding (both managing and partner agencies).
Government FTE Costs should not be included as part of the TOTAL represented.

 

 

 

PY-1 Spending Prior to 2007

PY 2007

CY 2008

BY 2009

BY+1 2010

BY+2 2011

BY+3 2012

BY+4 2013 and Beyond

Total

Planning

0.200

0

0

0

 

 

 

 

 

Acquisition

20.780

2.800

3.240

0

 

 

 

 

 

Subtotal Planning & Acquisition

20.980

2.800

3.240

0

 

 

 

 

 

Operations & Maintenance

1.825

3.000

3.000

4.200

 

 

 

 

 

TOTAL

22.805

5.800

6.240

4.200

 

 

 

 

 

Government FTE Costs

5.135

2.040

2.100

1.782

 

 

 

 

 

Number of FTE represented by cost

25

20

20

16.5

 

 

 

 

 

 

 

I. B. 2. Will this project require the agency to hire additional FTE's?   

 

 

 

no

 

 

I. B. 2. a. If "yes," How many and in what year?   

 

(medium text - 500 characters)

 

 

 

 

 

I. B. 3. If the summary of spending has changed from the FY2008 President's budget request, briefly explain those changes.   

 

(long text - 2500 characters)

 

 

No changes.

 

 

Section C: Acquisition/Contract Strategy (All Capital Assets)  

 

 

I. C. 1. Complete the table for all (including all non-Federal) contracts and/or task orders currently in place or planned for this investment. Total Value should include all option years for each contract. Contracts and/or task orders completed do not need to be included.   

 

SIS - Share in Services contract; ESPC - Energy savings performance contract ; UESC - Utility energy efficiency service contract; EUL - Enhanced use lease contract; N/A - no alternative financing used.
(Character Limitations: Contract or Task Order Number - 250 Characters; Type of Contract/Task Order - 250 Characters; Name of CO - 250 Characters; CO Contact Information - 250 Characters)

 

 

 

 

 

I. C. 2. If earned value is not required or will not be a contract requirement for any of the contracts or task orders above, explain why:   

 

(long text - 2500 characters)

 

 

 

 

 

I. C. 3. Do the contracts ensure Section 508 compliance?   

 

 

 

 

 

 

I. C. 3. a. Explain Why:   

 

(medium text - 500 characters)

 

 

 

 

 

I. C. 4. Is there an acquisition plan which has been approved in accordance with agency requirements?   

 

 

 

 

 

 

I. C. 4. a. If "yes," what is the date?   

 

 

 

 

 

 

I. C. 4. b. If "no," will an acquisition plan be developed?   

 

 

 

 

 

 

I. C. 4. b. 1. If "no," briefly explain why:   

 

(medium text - 500 characters)

 

 

 

 

 

Section D: Performance Information (All Capital Assets)  

In order to successfully address this area of the exhibit 300, performance goals must be provided for the agency and be linked to the annual performance plan. The investment must discuss the agency’s mission and strategic goals, and performance measures (indicators) must be provided. These goals need to map to the gap in the agency's strategic goals and objectives this investment is designed to fill. They are the internal and external performance benefits this investment is expected to deliver to the agency (e.g., improve efficiency by 60 percent, increase citizen participation by 300 percent a year to achieve an overall citizen participation rate of 75 percent by FY 2xxx, etc.). The goals must be clearly measurable investment outcomes, and if applicable, investment outputs. They do not include the completion date of the module, milestones, or investment, or general goals, such as, significant, better, improved that do not have a quantitative measure.

 

 

 

I. D. 1. Table 1. Performance Information Table   

 

In order to successfully address this area of the exhibit 300, performance goals must be provided for the agency and be linked to the annual performance plan. The investment must discuss the agency’s mission and strategic goals, and performance measures (indicators) must be provided. These goals need to map to the gap in the agency's strategic goals and objectives this investment is designed to fill. They are the internal and external performance benefits this investment is expected to deliver to the agency (e.g., improve efficiency by 60 percent, increase citizen participation by 300 percent a year to achieve an overall citizen participation rate of 75 percent by FY 2xxx, etc.). The goals must be clearly measurable investment outcomes, and if applicable, investment outputs. They do not include the completion date of the module, milestones, or investment, or general goals, such as, significant, better, improved that do not have a quantitative measure.

Agencies must use the following table to report performance goals and measures for the major investment and use the Federal Enterprise Architecture (FEA) Performance Reference Model (PRM). Map all Measurement Indicators to the corresponding "Measurement Area" and "Measurement Grouping" identified in the PRM. There should be at least one Measurement Indicator for each of the four different Measurement Areas (for each fiscal year). The PRM is available at www.egov.gov. The table can be extended to include performance measures for years beyond FY 2009.

 

 

 

Strategic Goal(s) Supported

Measurement Area

Measurement Grouping

Measurement Indicator

Baseline

Target

Actual Results

2005

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Corrective Action

Number of outstanding audit findings

55 recommendations to be implemented

100%

All recommendations have been submitted for closure

2005

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Customer Results

Customer Services

Decrease in average time to process Congressional Inquiries

4 Hours per Inquiry

50%

For 2005, there has been a 50% decrease in the average time to process Congressional inquires

2005

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

Disbursements made electronically

None in 2004

100%

All disbursements are made electronically

2005

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Technology

Efficiency

Increase frequency of electronic disbursements

Disbursements occur two days a week

100%

Electronic disbursements are made every week day.

2005

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

Percentage of collections received electronically

0%

90%

90% of collections were received electronically

2006

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

Maintain 100% disbursements made electronically

All are electronic

100%

100% of disbursements are being made electronically

2006

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Technology

Efficiency

Maintain frequency of electronic disbursements

Electronic disbursements occur every week day

Maintain 100%

Electronic disbursements are made every week day.

2006

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

Percentage of collections received electronically

90% in 2005

Maintain 90%

90% of collections are being received electronically

2006

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

Reduce overtime required to perform extensive manual processes in the legacy systems. This includes manual updates for advances and notes that have been replaced with automated interfaces.

$14000 in overtime costs

90% reduction

$1500 in overtime costs in FY 2006

2006

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Continuity Of Operations

Perform disaster recovery exercise

Annually

Maintain at baseline

Completed on June 8, 2006

2006

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Capital Planning

Approval of OMB 300 Budget Submission

Annually

Maintain approval

Completed in December 2006

2006

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Customer Results

Customer Services

Reduce time to complete end of month processes for general ledger and cash tracking

Reduce time by 50%

Run end of month processes prior to 2nd business day

End of month processes are run prior to the 2nd business day

2007

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

Maintain 100% disbursements made electronically

All are electronic

Maintain 100%

100% of disbursements are being made electronically

2007

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

Percentage of collections received electronically

90% in 2006

Maintain 90%

90% of collections are being received electronically

2007

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

Reduction in number of adjustment vouchers (AVs) prepared and processed

13,100 actual AVs in FY 2005

55% reduction

First half of FY 2007 yielded 3000 processed AVs. An additional 3000 are expected to be processed in the remainder of FY for a total of 6000 at a 55% reduction

2007

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Technology

Efficiency

Maintain frequency of electronic disbursements

Electronic disbursements occur every week day

Maintain 100%

Electronic disbursements are made every week day

2007

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Capital Planning

Approval of OMB 300 Budget Submission

Annually

Maintain approval

Awaiting approval

2007

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

Automate obligation, note and advance processing so that original documents can be directly input by the author

0

99%

By the end of FY 2007 all documents except mergers and transfers will be processed directly in LGMS

2007

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Continuity Of Operations

Perform disaster recovery exercise

Annually

Maintain at baseline

Completed on June 15, 2007

2007

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Customer Results

Customer Satisfaction

Increase RULSS availability of data in Data Warehouse

Baseline 50%

90%

Data available at end of FY

2008

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Customer Results

Operations and Maintenance Costs

Decrease in annual mainframe costs

$50,000

90%

Not applicable until 2008

2008

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Technology

Efficiency

Reduction in costs for payment and ACH reconciliation

Estimated Annual Cost $79,300

Reduce costs by $57,500 (Approximately a 27.5% reduction)

Not applicable until 2008

2008

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Customer Results

Efficiency

Decrease the average time required to process a RUS application

75% of the time is spend on processing applications

80% decrease in time

Not applicable until 2008

2008

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

Percentage of collections received electronically

90% in 2007

Maintain 90%

Not applicable until 2008

2008

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Continuity Of Operations

Perform disaster recovery exercise

Annually

Maintain at baseline

Not applicable until 2008

2008

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

Maintain 100% disbursements made electronically

All are electronic

Maintain 100%

Not applicable until 2008

2008

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Capital Planning

Approval of OMB 300 Budget Submission

Annually

Maintain approval

Not applicable until 2008

2008

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

Percentage of billing statements sent electronically through Pitney Bowes where 1 envelope for each customer is mailed versus 1 envelope per loan

0%

90% in 2008

Not applicable until 2008

2009

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

Maintain 100% disbursements made electronically

All are electronic

Maintain 100%

Not applicable until 2009

2009

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

% of billing statements sent electronically through Pitney Bowes where 1 envelope per each customer is mailed instead of 1 per each loan

90% in 2008

Maintain 90%

Not applicable until 2009

2009

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Continuity Of Operations

Perform disaster recovery exercise

Annually

Maintain at baseline

Not applicable until 2009

2009

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Capital Planning

Approval of OMB 300 Budget Submission

Annually

Maintain approval

Not applicable until 2009

2009

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

Percentage of collections received electronically

90% in 2008

Maintain 90%

Not applicable until 2009

2009

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Technology

Availability

% of time RULSS to end users

99% of business hours

Maintain 99%

Not applicable until 2009

2009

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Customer Results

Customer Satisfaction

% of customers indicating overall satisfaction with RULSS

90%

Maintain 90%

Not applicable until 2009

2010

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

Percentage of collections received electronically

90% in 2009

Maintain 90%

Not applicable until 2010

2010

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

% of billing statements sent electronically through Pitney Bowes

90% in 2009

Maintain 90%

Not applicable until 2010

2010

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

100% disbursements made electronically

100%

Maintain 100%

Not applicable until 2010

2010

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Capital Planning

Approval of OMB 300 Budget Submission

Annually

Maintain approval

Not applicable until 2010

2010

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Continuity Of Operations

Perform disaster recovery exercise

Annually

Maintain at baseline

Not applicable until 2010

2010

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Technology

Availability

% of time RULSS to end users

99% of business hours

Maintain 99%

Not applicable until 2010

2010

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Customer Results

Customer Satisfaction

% of customers indicating overall satisfaction with RULSS

90%

Maintain 90%

Not applicable until 2010

2011

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Continuity Of Operations

Perform disaster recovery exercise

Annually

Maintain at baseline

Not applicable until 2011

2011

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Mission and Business Results

Capital Planning

Approval of OMB 300 Budget Submission

Annually

Maintain approval

Not applicable until 2011

2011

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Efficiency

% of collections received electronically

90% in 2010

Maintain 90%

Not applicable until 2011

2011

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

% of billing statements sent electronically through Pitney Bowes

90% in 2010

Maintain 90%

Not applicable until 2011

2011

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Processes and Activities

Productivity

100% of disbursements made electronically

100%

Maintain 100%

Not applicable until 2011

2011

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Technology

Availability

% of time RULSS to end users

99% of business hours

Maintain 99%

Not applicable until 2011

2011

Goal 3: Support Increased Economic Opportunities and Improved Quality of Life in Rural America

Customer Results

Customer Satisfaction

% of customers indicating overall satisfaction with RULSS

90%

Maintain 90%

Not applicable until 2011

 

 

Section E: Security and Privacy (IT Capital Assets only)  

In order to successfully address this area of the business case, each question below must be answered at the system/application level, not at a program or agency level. Systems supporting this investment on the planning and operational systems security tables should match the systems on the privacy table below. Systems on the Operational Security Table must be included on your agency FISMA system inventory and should be easily referenced in the inventory (i.e., should use the same name or identifier).

For existing Mixed-Life Cycle investments where enhancement, development, and/or modernization is planned, include the investment in both the “Systems in Planning” table (Table 3) and the “Operational Systems” table (Table 4). Systems which are already operational, but have enhancement, development, and/or modernization activity, should be included in both Table 3 and Table 4. Table 3 should reflect the planned date for the system changes to be complete and operational, and the planned date for the associated C&A update. Table 4 should reflect the current status of the requirements listed. In this context, information contained within Table 3 should characterize what updates to testing and documentation will occur before implementing the enhancements; and Table 4 should characterize the current state of the materials associated with the existing system.

All systems listed in the two security tables should be identified in the privacy table. The list of systems in the “Name of System” column of the privacy table (Table 8) should match the systems listed in columns titled “Name of System” in the security tables (Tables 3 and 4). For the Privacy table, it is possible that there may not be a one-to-one ratio between the list of systems and the related privacy documents. For example, one PIA could cover multiple systems. If this is the case, a working link to the PIA may be listed in column (d) of the privacy table more than once (for each system covered by the PIA).

 

 

 

I. E. 1. Have the IT security costs for the system(s) been identified and integrated into the overall costs of the investment?   

 

 

 

 

 

 

I. E. 1. a. If "yes," provide the "Percentage IT Security" for the budget year:   

 

 

 

 

 

 

I. E. 2. Is identifying and assessing security and privacy risks a part of the overall risk management effort for each system supporting or part of this investment?   

 

 

 

 

 

 

I. E. 3. Systems in Planning and Undergoing Enhancement(s) – Security Table:   

 

The questions asking whether there is a PIA which covers the system and whether a SORN is required for the system are discrete from the narrative fields. The narrative column provides an opportunity for free text explanation why a working link is not provided. For example, a SORN may be required for the system, but the system is not yet operational. In this circumstance, answer “yes” for column (e) and in the narrative in column (f), explain that because the system is not operational the SORN is not yet required to be published.

 

 

 

 

 

I. E. 4. Operational Systems - Security:   

 

 

 

 

 

 

I. E. 5. Have any weaknesses related to any of the systems part of or supporting this investment been identified by the agency or IG?   

 

 

 

 

 

 

I. E. 5. a. If "yes," have those weaknesses been incorporated into the agency's plan of action and milestone process?   

 

 

 

 

 

 

I. E. 6. Indicate whether an increase in IT security funding is requested to remediate IT security weaknesses?   

 

 

 

 

 

 

I. E. 6. a. If "yes," specify the amount, provide a general description of the weakness, and explain how the funding request will remediate the weakness.   

 

(long text - 2500 characters)

 

 

 

 

 

I. E. 7. How are contractor security procedures monitored, verified, and validated by the agency for the contractor systems above?   

 

(long text - 2500 characters)

 

 

 

 

 

I. E. 8. Planning & Operational Systems - Privacy Table:   

 

Details for Text Options:
Column (d): If yes to (c), provide the link(s) to the publicly posted PIA(s) with which this system is associated. If no to (c), provide an explanation why the PIA has not been publicly posted or why the PIA has not been conducted.

Column (f): If yes to (e), provide the link(s) to where the current and up to date SORN(s) is published in the federal register. If no to (e), provide an explanation why the SORN has not been published or why there isn’t a current and up to date SORN.

Note: Links must be provided to specific documents not general privacy websites.

 

 

 

 

 

Section F: Enterprise Architecture (EA) (IT Capital Assets only)  

In order to successfully address this area of the business case and capital asset plan you must ensure the investment is included in the agency's EA and Capital Planning and Invesment Control (CPIC) process, and is mapped to and supports the FEA. You must also ensure the business case demonstrates the relationship between the investment and the business, performance, data, services, application, and technology layers of the agency's EA.

 

 

 

I. F. 1. Is this investment included in your agency's target enterprise architecture?   

 

 

 

yes

 

 

I. F. 1. a. If "no," please explain why?   

 

(long text - 2500 characters)

 

 

 

 

 

I. F. 2. Is this investment included in the agency's EA Transition Strategy?   

 

 

 

no

 

 

I. F. 2. a. If "yes," provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment.   

 

(medium text - 500 characters)

 

 

 

 

 

I. F. 2. b. If "no," please explain why?   

 

(long text - 2500 characters)

 

 

There is no transition activity underway at this time.

 

 

I. F. 3. Is this investment identified in a completed (contains a target architecture) and approved segment architecture?   

 

 

 

no

 

 

I. F. 3. a. If "yes," provide the name of the segment architecture.   

 

(medium text - 500 characters)

 

 

 

 

 

I. F. 4. Service Component Reference Model (SRM) Table :   

 

Identify the service components funded by this major IT investment (e.g., knowledge management, content management, customer relationship management, etc.). Provide this information in the format of the following table. For detailed guidance regarding components, please refer to http://www.egov.gov.

a. Use existing SRM Components or identify as “NEW”. A “NEW” component is one not already identified as a service component in the FEA SRM.
b. A reused component is one being funded by another investment, but being used by this investment. Rather than answer yes or no, identify the reused service component funded by the other investment and identify the other investment using the Unique Project Identifier (UPI) code from the OMB Ex 300 or Ex 53 submission.
c. ‘Internal’ reuse is within an agency. For example, one agency within a department is reusing a service component provided by another agency within the same department. ‘External’ reuse is one agency within a department reusing a service component provided by another agency in another department. A good example of this is an E-Gov initiative service being reused by multiple organizations across the federal government.
d. Please provide the percentage of the BY requested funding amount used for each service component listed in the table. If external, provide the percentage of the BY requested funding amount transferred to another agency to pay for the service. The percentages in this column can, but are not required to, add up to 100%.

 

 

 

Agency Component Description

FEA SRM Service Type

FEA SRM Component (a)

Service Component Reused - Component Name (b)

Service Component Reused - UPI (b)

Internal or External Reuse? (c)

BY Funding Percentage (d)

Customer Services

Within RULSS designated resources maintain user profiles

Customer Preferences

Contact and Profile Management

 

 

No Reuse

0

Customer Services

RULSS Online Help

Customer Initiated Assistance

Online Help

 

 

No Reuse

0

Customer Services

RULSS does not currently provide analytics. This will be provided in the loan servicing phase.

Customer Relationship Management

Customer Analytics

 

 

No Reuse

0

Customer Services

RULSS allows for the creation and maintenance of loans

Customer Relationship Management

Product Management

 

 

No Reuse

0

Customer Services

RULSS retains customer information in order to fund loans

Customer Relationship Management

Customer / Account Management

 

 

No Reuse

0

Process Automation Services

RULSS captures all business transactions against the loans for monitoring and tracking purposes of loans and lenders

Tracking and Workflow

Process Tracking

 

 

No Reuse

0

Process Automation Services

RULSS provides event notification history for all actions taken against a borrower.

Routing and Scheduling

Inbound Correspondence Management

 

 

No Reuse

0

Business Management Services

RULSS allows the program areas to manage and monitor their loan portfolio

Management of Processes

Program / Project Management

 

 

No Reuse

0

Business Management Services

RULSS is specifically designed for managing part the RUS?s loan portfolio

Investment Management

Portfolio Management

 

 

No Reuse

0

Business Management Services

RULSS currently allows ad hoc reporting through the Data Warehouse

Reporting

Ad Hoc

 

 

No Reuse

0

Business Management Services

RULSS currently has over 50 canned reports

Reporting

Standardized / Canned

 

 

No Reuse

0

Back Office Services

RULSS interfaces with PLAS, Data Warehouse, CPAP, along with other RUS legacy systems

Data Management

Data Exchange

 

 

No Reuse

0

Back Office Services

RULSS interfaces with the Data Warehouse on a nightly basis.

Data Management

Extraction and Transformation

 

 

No Reuse

0

Back Office Services

Due to the size of the RUS portfolio no data archiving has been requested.

Data Management

Loading and Archiving

 

 

No Reuse

0

Back Office Services

RULSS captures all business transactions against the loans for monitoring and tracking purposes of loans This activity is kept for auditing purposes.

Financial Management

Auditing

 

 

No Reuse

0

Back Office Services

RULSS captures all business transactions against the loans for monitoring and tracking purposes of loans

Financial Management

Activity-Based Management

 

 

No Reuse

0

Back Office Services

RULSS will provide many financial management reports

Financial Management

Portfolio Management

 

 

No Reuse

0

Back Office Services

RULSS was developed as a web application but interfaces with and integrates data from the mainframe. Both integrate into one common system.RULSS also integrates with the legacy PLAS for the general ledger support.

Development and Integration

Legacy Integration

 

 

No Reuse

0

Back Office Services

RULSS integrates data from the CPAP system; RULSS also integrates data from PLAS

Development and Integration

Data Integration

 

 

No Reuse

0

Back Office Services

Software development is being executed in order for RULSS to be developed and maintained.

Development and Integration

Software Development

 

 

No Reuse

0

Support Services

RULSS maintains security information about users and validates them upon entry.

Financial Management

Portfolio Management

 

 

No Reuse

0

Support Services

Data is encrypted when being sent to and received from RULSS

Financial Management

Extraction and Transformation

 

 

No Reuse

0

Support Services

RULSS websites resides within the St. Louis web farm, which perform intrusion detection.

Financial Management

Intrusion Detection

 

 

No Reuse

0

Support Services

RULSS supports the confirmation of authority to enter their application.

Financial Management

Inbound Correspondence Management

 

 

No Reuse

0

Support Services

The RULSS website, maintains security information about users.

Financial Management

Identification and Authentication

 

 

No Reuse

0

Support Services

The RULSS website supports the granting of abilities to users or groups of users for their respective application

Financial Management

Access Control

 

 

No Reuse

0

Support Services

The RULSS website supports the monitoring, administration and usage of their respective application from locations outside of the immediate system environment.

Systems Management

Remote Systems Control

 

 

No Reuse

0

Support Services

RULSS production servers support the balance and allocation of memory, usage, disk space and performance on their respective computers and applications.

Systems Management

System Resource Monitoring

 

 

No Reuse

0

Support Services

RULSS supports the design and generation of electronic or physical forms for use within the business cycle

Forms Management

Forms Creation

 

 

No Reuse

0

Support Services

RULSS supports the maintenance of electronic or physical forms and their respective elements and fields.

Forms Management

Forms Modification

 

 

No Reuse

0

Support Services

RULSS integrates data from the CPAP system, which is where Water and Program Staff enter there application data. RULSS also integrates data from PLAS.

Communication

Computer / Telephony Integration

 

 

No Reuse

0

Support Services

Numerous RULSS components support retrieval of records that satisfy specific query selection criteria

Search

Query

 

 

No Reuse

0

eAuthentication

Agency's reusable component for authentication

Security Management

Identification and Authentication

Identification and Authentication

005-03-02-01-01-8003-00

Internal

0

 

 

I. F. 5. Table 1. Technical Reference Model (TRM) Table:   

 

To demonstrate how this major IT investment aligns with the FEA Technical Reference Model (TRM), please list the Service Areas, Categories, Standards, and Service Specifications supporting this IT investment.

a. Service Components identified in the previous question should be entered in this column. Please enter multiple rows for FEA SRM Components supported by multiple TRM Service Specifications
b. In the Service Specification field, agencies should provide information on the specified technical standard or vendor product mapped to the FEA TRM Service Standard, including model or version numbers, as appropriate.

 

 

 

FEA TRM Service Area

FEA TRM Service Category

FEA TRM Service Standard

Service Specification (i.e., vendor and product name)

Legacy Integration

Service Access and Delivery

Access Channels

Web Browser

Internet Explorer

Legacy Integration

Service Access and Delivery

Access Channels

Web Browser

Netscape Communicator

Email

Service Access and Delivery

Access Channels

Collaboration / Communications

Electronic Mail (E-mail)

Legacy Integration

Service Access and Delivery

Delivery Channels

Internet

Web Service

Standardized / Canned

Service Access and Delivery

Service Requirements

Legislative / Compliance

Section 508

Access Control

Service Access and Delivery

Service Requirements

Legislative / Compliance

Security

Access Control

Service Access and Delivery

Service Requirements

Hosting

Internal (within Agency)

Network Management

Service Access and Delivery

Service Transport

Network Devices / Standards

Dynamic Host Configuration Protocol (DHCP)

Access Control

Service Access and Delivery

Service Transport

Network Devices / Standards

Domain Name System (DNS)

Network Management

Service Access and Delivery

Service Transport

Network Devices / Standards

Border Gateway Protocol (BGP)

Network Management

Service Access and Delivery

Service Transport

Network Devices / Standards

X.400

Data Exchange

Service Access and Delivery

Service Transport

Service Transport

Transport Control Protocol (TCP)

Data Exchange

Service Access and Delivery

Service Transport

Service Transport

Internet Protocol (IP)

Data Exchange

Service Access and Delivery

Service Transport

Service Transport

Hyper Text Transfer Protocol (HTTP)

Cryptography

Service Access and Delivery

Service Transport

Service Transport

Hyper Text Transfer Protocol Secure (HTTPS)

Cryptography

Service Access and Delivery

Service Transport

Service Transport

File Transfer Protocol (FTP)

Access Control

Service Access and Delivery

Service Transport

Service Transport

IP Security (IPSEC)

Legacy Integration

Service Platform and Infrastructure

Support Platforms

Platform Independent

Java 2 Platform Enterprise Edition (J2EE)

Data Integration

Service Platform and Infrastructure

Database / Storage

Database

Oracle

Data Exchange

Service Platform and Infrastructure

Database / Storage

Storage

Storage Area Network (SAN)

Network Management

Service Platform and Infrastructure

Delivery Servers

Web Servers

Internet Information Server

Network Management

Service Platform and Infrastructure

Delivery Servers

Web Servers

Apache

Network Management

Service Platform and Infrastructure

Delivery Servers

Application Servers

Internet Information Server

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Servers / Computers

Enterprise Server

Legacy Integration

Service Platform and Infrastructure

Hardware / Infrastructure

Servers / Computers

Mainframe

Legacy Integration

Service Platform and Infrastructure

Hardware / Infrastructure

Embedded Technology Devices

Hard Disk Drive

Legacy Integration

Service Platform and Infrastructure

Hardware / Infrastructure

Embedded Technology Devices

Microprocessor

Data Exchange

Service Platform and Infrastructure

Hardware / Infrastructure

Embedded Technology Devices

Redundant Array of Independent Disks (RAID)

Information Sharing

Service Platform and Infrastructure

Hardware / Infrastructure

Peripherals

Printer

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Wide Area Network (WAN)

Frame Relay

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Wide Area Network (WAN)

Ethernet

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Network Devices / Standards

Hub

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Network Devices / Standards

Switch

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Network Devices / Standards

Router

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Network Devices / Standards

Network Interface Card (NIC)

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Network Devices / Standards

Transceivers

Network Management

Service Platform and Infrastructure

Hardware / Infrastructure

Network Devices / Standards

Gateway

Legacy Integration

Service Platform and Infrastructure

Hardware / Infrastructure

Network Devices / Standards

T1/T3

Legacy Integration

Service Platform and Infrastructure

Hardware / Infrastructure

Network Devices / Standards

Firewall

Legacy Integration

Service Platform and Infrastructure

Software Engineering

Integrated Development Environment

Java 2 Platform Enterprise Edition (J2EE)

Legacy Integration

Service Platform and Infrastructure

Software Engineering

Integrated Development Environment

Visual Studio

Business Rule Management

Service Platform and Infrastructure

Software Engineering

Software Configuration Management

Version Management

Business Rule Management

Service Platform and Infrastructure

Software Engineering

Software Configuration Management

Change Management

Business Rule Management

Service Platform and Infrastructure

Software Engineering

Software Configuration Management

Requirements Management and Traceability

Business Rule Management

Service Platform and Infrastructure

Software Engineering

Test Management

Functional Testing

Standardized / Canned

Service Platform and Infrastructure

Software Engineering

Test Management

Usability Testing (508 Testing)

Instrumentation and Testing

Service Platform and Infrastructure

Software Engineering

Test Management

Performance Profiling

Instrumentation and Testing

Service Platform and Infrastructure

Software Engineering

Test Management

Load/Stress/Volume Testing

Access Control

Service Platform and Infrastructure

Software Engineering

Test Management

Security and Access Control Testing

Instrumentation and Testing

Service Platform and Infrastructure

Software Engineering

Test Management

Reliability Testing

Access Control

Service Platform and Infrastructure

Software Engineering

Test Management

Configuration Testing

Access Control

Service Platform and Infrastructure

Software Engineering

Test Management

Installation Testing

Business Rule Management

Service Platform and Infrastructure

Software Engineering

Modeling

Case Management

Cryptography

Component Framework

Security

Certificates / Digital Signatures

Digital Certificate Authentication

Access Control

Component Framework

Security

Certificates / Digital Signatures

FIPS 186

Access Control

Component Framework

Security

Certificates / Digital Signatures

Secure Sockets Layer (SSL)

Access Control

Component Framework

Security

Supporting Security Services

Transport Layer Security (TLS)

Data Exchange

Component Framework

Security

Supporting Security Services

Secure Shell (SSH)

Data Exchange

Component Framework

Data Interchange

Data Exchange

XMI

Data Exchange

Component Framework

Data Interchange

Data Exchange

XQuery

Data Exchange

Component Framework

Data Interchange

Data Exchange

XML for Analysis

Legacy Integration

Component Framework

Presentation / Interface

Static Display

Hyper Text Markup Language (HTML)

Legacy Integration

Component Framework

Presentation / Interface

Dynamic Server-Side Display

Java Server Pages (JSP)

Legacy Integration

Component Framework

Presentation / Interface

Dynamic Server-Side Display

Active Server Pages (ASP)

Legacy Integration

Component Framework

Presentation / Interface

Content Rendering

Dynamic HTML (DHTML)

Legacy Integration

Component Framework

Presentation / Interface

Content Rendering

Cascading Style Sheets (CSS)

Legacy Integration

Component Framework

Business Logic

Platform Independent

JavaScript

Legacy Integration

Component Framework

Business Logic

Platform Independent

Java Servlet (JSR 53)

Access Control

Component Framework

Data Management

Database Connectivity

Java Database Connectivity (JDBC)

Access Control

Component Framework

Data Management

Database Connectivity

Open Database Connectivity (ODBC)

Access Control

Component Framework

Data Management

Database Connectivity

Data Access Objects (DAO)

Access Control

Component Framework

Data Management

Database Connectivity

DB2 Connector

Access Control

Component Framework

Data Management

Reporting and Analysis

Online Analytical Processing (OLAP)

Access Control

Service Interface and Integration

Integration

Middleware

Remote Procedure Call (RPC)

Access Control

Service Interface and Integration

Integration

Database

Database Access: PL/SQL

Legacy Integration

Service Interface and Integration

Integration

Enterprise Application Integration

Business Process Management

Legacy Integration

Service Interface and Integration

Integration

Enterprise Application Integration

Application Connectivity

Legacy Integration

Service Interface and Integration

Integration

Enterprise Application Integration

Transformation and Formatting

Data Exchange

Service Interface and Integration

Interoperability

Data Format / Classification

XML Schema

Data Exchange

Service Interface and Integration

Interoperability

Data Format / Classification

XML Linking Language (XLINK)

Data Exchange

Service Interface and Integration

Interoperability

Data Types / Validation

Document Type Definition (DTD)

Data Exchange

Service Interface and Integration

Interoperability

Data Types / Validation

XML Schema

Data Exchange

Service Interface and Integration

Interoperability

Data Transformation

eXtensible Stylesheet Language Transform (XSLT)

Data Exchange

Service Interface and Integration

Interface

Service Discovery

Universal Description Discovery and Integration (UDDI)

Data Exchange

Service Interface and Integration

Interface

Service Description / Interface

Web Services Description Language (WSDL)

Data Exchange

Service Interface and Integration

Interface

Service Description / Interface

Application Program Interface (API) / Protocol

 

 

I. F. 6. Will the application leverage existing components and/or applications across the Government (i.e., FirstGov, Pay.Gov, etc)?   

 

 

 

yes

 

 

I. F. 6. a. If "yes," please describe.   

 

(long text - 2500 characters)

 

 

The CASH Project provided the capability for RUS borrowers to submit their payments electronically to the Agency. We will partner with DOT and the Pay.gov system to collect monthly/quarterly payments from Electric and Telecommunication Co-ops. RULSS leverages USDA's AgLearn for automated Security Awareness training. RULSS was brought under eAuthentication for use as their user authentication tool in July 2006.

 

 

PART II: PLANNING, ACQUISITION AND PERFORMANCE INFORMATION  

Part II should be completed only for investments identified as “Planning” or “Full-Acquisition,” or “Mixed Life-Cycle” investments in response to Question 6 in Part I, Section A above

 

 

 

Section A: Alternatives Analysis (All Capital Assets)  

In selecting the best capital asset, you should identify and consider at least three viable alternatives, in addition to the current baseline, i.e., the status quo. Use OMB Circular A-94 for all investments and the Clinger Cohen Act of 1996 for IT investments to determine the criteria you should use in your Benefit/Cost Analysis.

 

 

 

II. A. 1. Did you conduct an alternatives analysis for this project?   

 

 

 

yes

 

 

II. A. 1. a. If "yes," provide the date the analysis was completed?   

 

 

 

2006-11-30

 

 

II. A. 1. b. If "no," what is the anticipated date this analysis will be completed?   

 

 

 

 

 

 

II. A. 1. c. If no analysis is planned, please briefly explain why:   

 

(medium text - 500 characters)

 

 

 

 

 

II. A. 2. Use the results of your alternatives analysis to complete the following table:   

 

(Character Limitations: Alternative Analyzed - 250 characters; Description of Alternative - 500 Characters)

 

 

 

Description of Alternative

Risk Lifecycle Cost Estimate

Risk Lifecycle Benefits Estimate

 

 

 

 

 

 

 

 

3

Provide full modernization of the RUS Loan and Accounting and Management Systems.Use in-house and support services resources to provide full modernization of the RUS Loan and Accounting and Management Systems. This alternative proposed proceeding with building a replacement rural utilities system incrementally, while continuing the maintenance and enhancement of the existing RUS legacy systems during the development of the new system.

81257500.000

137360056.000

 

 

II. A. 3. Which alternative was selected by the Agency's Executive/Investment Committee and why was it chosen?   

 

(long text - 2500 characters)

 

 

Alternative 3 was the preferred alternative since it allowed continued use of RUS legacy systems, while concurrently developing a replacement, full-capability system incrementally by business system and/or function. By continuing maintenance and making enhancements to RUS legacy systems, the Agency was able to continue to operate rural utilities programs.

 

 

II. A. 4. What specific qualitative benefits will be realized?   

 

(long text - 2500 characters)

 

 

The Life Cycle Costs will be $81,257,500 with System Life Benefits of $137,360,056. This results in a Benefit-Cost Ration of 1.69 with a ROI Acquisition Costs of 60 percent. The Payback Point in System Life will be reached in system year 4.

 

 

II. A. 5. Will the selected alternative replace a legacy system in-part or in-whole?   

 

 

 

yes

 

 

II. A. 5. a. If “yes,” are the migration costs associated with the migration to the selected alternative included in this investment, the legacy investment, or in a separate migration investment?   

 

 

 

This Investment

 

 

II. A. 5. b. Table 1. If "yes," please provide the following information:   

 

 

 

 

UPI if available

Date of the System Retirement

RUS Legacy Systems

005-55-02-01-02-0064-00

 

 

 

Section B: Risk Management (All Capital Assets)  

You should have performed a risk assessment during the early planning and initial concept phase of this investment's life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment's life-cycle.

 

 

 

II. B. 1. Does the investment have a Risk Management Plan?   

 

 

 

yes

 

 

II. B. 1. a. If "yes," what is the date of the plan?   

 

 

 

2007-07-30

 

 

II. B. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?   

 

 

 

yes

 

 

II. B. 1. c. If "yes," describe any significant changes:   

 

(long text - 2500 characters)

 

 

The investment's risks have been reassessed, procedures to calculate the risk factor costs have been documented, and risk cost factors have been updated.

 

 

II. B. 2. If there currently is no plan, will a plan be developed?   

 

 

 

 

 

 

II. B. 2. a. If "yes," what is the planned completion date?   

 

 

 

 

 

 

II. B. 2. b. If "no," what is the strategy for managing the risks?   

 

(long text - 2500 characters)

 

 

 

 

 

II. B. 3. Briefly describe how investment risks are reflected in the life cycle cost estimate and investment schedule:   

 

(long text - 2500 characters)

 

 

Risk cost factors were computed at the investment level during the life-cycle cost analysis of the planning phase. Each project then analyzes possible risk factors and adjusts the estimated costs accordingly and the overall schedule and budget for the investment is adjusted to reflect these potential risks.

 

 

Section C: Cost and Schedule Performance (All Capital Assets)  

EVM is required only on DME portions of investments. For mixed lifecycle investments, O&M milestones should still be included in the table (Comparison of Initial Baseline and Current Approved Baseline). This table should accurately reflect the milestones in the initial baseline, as well as milestones in the current baseline.

 

 

 

II. C. 1. Does the earned value management system meet the criteria in ANSI/EIA Standard - 748?   

 

 

 

 

 

 

II. C. 2. Is the CV or SV greater than 10%?   

 

 

 

 

 

 

II. C. 2. a. If "yes," was it the CV or SV or both ?   

 

 

 

 

 

 

II. C. 2. b. If "yes," explain the causes of the variance:   

 

(long text - 2500 characters)

 

 

 

 

 

II. C. 2. c. If "yes," describe the corrective actions:   

 

(long text - 2500 characters)

 

 

 

 

 

II. C. 3. Has the investment re-baselined during the past fiscal year?   

 

 

 

 

 

 

II. C. 3. a. If "yes," when was it approved by the agency head?   

 

 

 

 

 

 

II. C. 4. Comparison of Initial Baseline and Current Approved Baseline   

 

Complete the following table to compare actual performance against the current performance baseline and to the initial performance baseline. In the Current Baseline section, for all milestones listed, you should provide both the baseline and actual completion dates (e.g., “03/23/2003”/ “04/28/2004”) and the baseline and actual total costs (in $ Millions). In the event that a milestone is not found in both the initial and current baseline, leave the associated cells blank. Note that the ‘Description of Milestone’ and ‘Percent Complete’ fields are required. Indicate ‘0’ for any milestone no longer active. (Character Limitations: Description of Milestone - 500 characters)

 

 

 

 

 

PART III: FOR "OPERATION AND MAINTENANCE" INVESTMENTS ONLY (STEADY-STATE)  

Part III should be completed only for investments identified as "Operation and Maintenance" (Steady State) in response to Question 6 in Part I, Section A above.

 

 

 

Section A: Risk Management (All Capital Assets)  

You should have performed a risk assessment during the early planning and initial concept phase of this investment’s life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment’s life-cycle.

 

 

 

III. A. 1. Does the investment have a Risk Management Plan?   

 

 

 

 

 

 

III. A. 1. a. If "yes," what is the date of the plan?   

 

 

 

 

 

 

III. A. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?   

 

 

 

 

 

 

III. A. 1. c. If "yes," describe any significant changes:   

 

(long text - 2500 characters)

 

 

 

 

 

III. A. 2. If there currently is no plan, will a plan be developed?   

 

 

 

 

 

 

III. A. 2. a. If "yes," what is the planned completion date?   

 

 

 

 

 

 

III. A. 2. b. If "no," what is the strategy for managing the risks?   

 

(long text - 2500 characters)

 

 

 

 

 

Section B: Cost and Schedule Performance (All Capital Assets)  

 

 

III. B. 1. Was operational analysis conducted?   

 

 

 

 

 

 

III. B. 1. a. If "yes," provide the date the analysis was completed.   

 

 

 

 

 

 

III. B. 1. b. If "yes," what were the results?   

 

(long text - 2500 characters)

 

 

 

 

 

III. B. 1. c. If "no," please explain why it was not conducted and if there are any plans to conduct operational analysis in the future:   

 

(long text - 2500 characters)

 

 

 

 

 

III. B. 2. Complete the following table to compare actual cost performance against the planned cost performance baseline. Milestones reported may include specific individual scheduled preventative and predictable corrective maintenance activities, or may be the total of planned annual operation and maintenance efforts).  

(Character Limitations: Description of Milestone - 250 Characters)

 

 

 

III. B. 2. a. What costs are included in the reported Cost/Schedule Performance information (Government Only/Contractor Only/Both)?   

 

 

 

 

 

 

III. B. 2. b. Comparison of Planned and Actual Cost   

 

 

 

 

 

 

PART IV: Planning For "Multi-Agency Collaboration" ONLY  

Part IV should be completed only for investments identified as an E-Gov initiative, an Line of Business (LOB) Initiative, or a Multi-Agency Collaboration effort., selected the “Multi-Agency Collaboration” choice in response to Question 6 in Part I, Section A above. Investments identified as “Multi-Agency Collaboration” will complete only Parts I and IV of the exhibit 300.

 

 

 

Section A: Multi-Agency Collaboration Oversight (All Capital Assets)  

Multi-agency Collaborations, such as E-Gov and LOB initiatives, should develop a joint exhibit 300.

 

 

 

IV. A. 1. Stakeholder Table   

 

As a joint exhibit 300, please identify the agency stakeholders. Provide the partner agency and partner agency approval date for this joint exhibit 300.

 

 

 

 

 

IV. A. 2. Partner Capital Assets within this Investment   

 

Provide the partnering strategies you are implementing with the participating agencies and organizations. Identify all partner agency capital assets supporting the common solution (section 300.7); Managing Partner capital assets should also be included in this joint exhibit 300. These capital assets should be included in the Summary of Spending table of Part I, Section B. All partner agency migration investments (section 53.4) should also be included in this table. Funding contributions/fee-for-service transfers should not be included in this table. (Partner Agency Asset UPIs should also appear on the Partner Agency's exhibit 53)

 

 

 

 

 

IV. A. 3. Partner Funding Strategies ($millions)   

 

For jointly funded initiative activities, provide in the “Partner Funding Strategies Table”: the name(s) of partner agencies; the UPI of the partner agency investments; and the partner agency contributions for CY and BY. Please indicate partner contribution amounts (in-kind contributions should also be included in this amount) and fee-for-service amounts. (Partner Agency Asset UPIs should also appear on the Partner Agency's exhibit 53. For non-IT fee-for-service amounts the Partner exhibit 53 UPI can be left blank) (IT migration investments should not be included in this table)

 

 

 

 

 

IV. A. 4. Did you conduct an alternatives analysis for this project?   

 

 

 

 

 

 

IV. A. 4. a. If "yes," provide the date the analysis was completed?   

 

 

 

 

 

 

IV. A. 4. b. If "no," what is the anticipated date this analysis will be completed?   

 

 

 

 

 

 

IV. A. 4. c. If no analysis is planned, please briefly explain why:   

 

(medium text - 500 characters)

 

 

 

 

 

IV. A. 5. Use the results of your alternatives analysis to complete the following table:   

 

 

 

 

 

 

IV. A. 6. Which alternative was selected by the Initiative Governance process and why was it chosen?   

 

(long text - 2500 characters)

 

 

 

 

 

IV. A. 7. What specific qualitative benefits will be realized?   

 

(long text - 2500 characters)

 

 

 

 

 

IV. A. 8. Table 1. Federal Quantitative Benefits ($millions):   

 

What specific quantitative benefits will be realized (using current dollars)
Use the results of your alternatives analysis to complete the following table:

 

 

 

 

 

IV. A. 9. Will the selected alternative replace a legacy system in-part or in-whole?   

 

 

 

 

 

 

IV. A. 9. a. If "yes," are the migration costs associated with the migration to the selected alternative included in this investment, the legacy investment, or in a separate migration investment?   

 

 

 

 

 

 

IV. A. 9. b. Table 1. If "yes," please provide the following information:   

 

 

 

 

 

 

Section B: Risk Management (All Capital Assets)  

You should have performed a risk assessment during the early planning and initial concept phase of this investment’s life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment’s life-cycle.

 

 

 

IV. B. 1. Does the investment have a Risk Management Plan?   

 

 

 

 

 

 

IV. B. 1. a. If "yes," what is the date of the plan?   

 

 

 

 

 

 

IV. B. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?   

 

 

 

 

 

 

IV. B. 1. c. If "yes," describe any significant changes:   

 

(long text - 2500 characters)

 

 

 

 

 

IV. B. 2. If there currently is no plan, will a plan be developed?   

 

 

 

 

 

 

IV. B. 2. a. If "yes," what is the planned completion date?   

 

 

 

 

 

 

IV. B. 2. b. If "no," what is the strategy for managing the risks?   

 

(long text - 2500 characters)

 

 

 

 

 

Section C: Cost and Schedule Performance (All Capital Assets)  

You should also periodically be measuring the performance of operational assets against the baseline established during the planning or full acquisition phase (i.e., operational analysis), and be properly operating and maintaining the asset to maximize its useful life. Operational analysis may identify the need to redesign or modify an asset by identifying previously undetected faults in design, construction, or installation/integration, highlighting whether actual operation and maintenance costs vary significantly from budgeted costs, or documenting that the asset is failing to meet program requirements.

EVM is required only on DME portions of investments. For mixed lifecycle investments, O&M milestones should still be included in the table (Comparison of Initial Baseline and Current Approved Baseline). This table should accurately reflect the milestones in the initial baseline, as well as milestones in the current baseline.

Answer the following questions about the status of this investment. Include information on all appropriate capital assets supporting this investment except for assets in which the performance information is reported in a separate exhibit 300.

 

 

 

IV. C. 1. Are you using EVM to manage this investment?   

 

 

 

 

 

 

IV. C. 1. a. If "yes," does the earned value management system meet the criteria in ANSI/EIA Standard - 748?   

 

 

 

 

 

 

IV. C. 1. b. If "no," explain plans to implement EVM:   

 

(long text - 2500 characters)

 

 

 

 

 

IV. C. 1. c. If "N/A," please provide date operational analysis was conducted and a brief summary of the results?   

 

(long text - 2500 characters)

 

 

 

 

 

IV. C. 2. Is the CV% or SV% greater than ± 10%? (CV% = CV/EV x 100; SV% = SV/PV x 100)   

 

NOT applicable for capital assets with ONLY O&M.

 

 

 

 

 

IV. C. 2. a. If "yes," was it the CV or SV or both ?   

 

 

 

 

 

 

IV. C. 2. b. If "yes," explain the causes of the variance:   

 

(long text - 2500 characters)

 

 

 

 

 

IV. C. 2. c. If "yes," describe the corrective actions:   

 

(long text - 2500 characters)

 

 

 

 

 

IV. C. 3. Has the investment re-baselined during the past fiscal year?   

 

Applicable to ALL capital assets

 

 

 

 

 

IV. C. 3. a. If "yes," when was it approved by the agency head?   

 

Applicable to ALL capital assets

 

 

 

 

 

IV. C. 4. Comparison of Initial Baseline and Current Approved Baseline   

 

Complete the following table to compare actual performance against the current performance baseline and to the initial performance baseline. In the Current Baseline section, for all milestones listed, you should provide both the baseline and actual completion dates (e.g., “03/23/2003”/ “04/28/2004”) and the baseline and actual total costs (in $ Millions). In the event that a milestone is not found in both the initial and current baseline, leave the associated cells blank. Note that the ‘Description of Milestone’ and ‘Percent Complete’ fields are required. Indicate ‘0’ for any milestone no longer active.

 

 

 

 

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Patent Pending Application Numbers: 09/334,256;09/536,378;09/536,383;7,062,449;60/642,983;11/090,038
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