WAIS Document Retrieval[Style Manual]
[From the U.S. Government Printing Office via GPO Access]
[DOCID:chapter_txt-13]
[Page 191-206]
[[Page 191]]
13. TABULAR WORK
(See also ``Abbreviations and Letter Symbols''; and ``Leaderwork'')
13.1. The object of a table is to present in a concise and
orderly manner information that cannot be presented as clearly
in any other way.
13.2. Tabular material should be kept as simple as possible,
so that the meaning of the data can be easily grasped by the
user.
13.3. Tables shall be set without down (vertical) rules when
there is at least an em space between columns, except where:
(1) In the judgment of the Government Printing Office down
rules are required for clarity; or (2) the agency has indicated
on the copy they are to be used. The mere presence of down
rules in copy or enclosed sample is not considered a request
that down rules be used. The publication dictates the type size
used in setting tables. Tabular work in the Congressional
Record is set 6 on 7. The balance of congressional tabular work
sets 7 on 8.
Abbreviations
13.4. To avoid burdening tabular text, commonly known
abbreviations are used in tables. Metric and unit-of-
measurement abbreviations are used with figures.
13.5. The names of months (except May, June, and July) when
followed by the day are abbreviated.
13.6. The words street, avenue, place, road, square,
boulevard, terrace, drive, court, and building, following name
or number, are abbreviated. For numbered streets, avenues,
etc., figures are used.
13.7. Abbreviate the words United States if preceding the
word Government, the name of any Government organization, or as
an adjective generally.
13.8. Use the abbreviations RR. and Ry. following a name, and
SS, MS, etc., preceding a name.
13.9. Use lat. and long. with figures.
13.10. Abbreviate, when followed by figures, the various
parts of publications, as article, part, section, etc.
13.11. Use, generally, such abbreviations and contractions as
98th Cong., 1st sess., H. Res. 5, H.J. Res. 21, S. Doc. 62, S.
Rept. 410, Rev. Stat., etc.
[[Page 192]]
13.12. In columns containing names of persons, copy is
followed as to abbreviations of given names.
13.13. Periods are not used after abbreviations followed by
leaders.
Bearoff (normally an en space)
13.14. An en space is used for all bearoffs.
13.15. In a crowded table, when down rules are necessary, the
bearoff may be reduced in figure columns.
13.16. Fractions are set flush right to the bearoff of the
allotted column width, and not aligned.
13.17. Mathematical signs, parentheses, fractions, and
brackets are set with a normal bearoff.
Boxheads
13.18. Periods are omitted after all boxheads, but a dash is
used after any boxhead which reads into the matter following.
13.19. Boxheads run crosswise.
13.20. Boxheads are set solid, even in leaded tables.
13.21. Boxheads are centered horizontally and vertically.
Down-Rule Style (See Rule 13.3)
--------------------------------------------------------------------------------------------------------------------------------------------------------
Employed boys and girls whose work records were obtained
-------------------------------------------------------------------------------------
Total Time of year at beginning work [depth of this box does not
------------------------- influence the depth of box on left]
Sex and age ------------------------------------------------------------
June to August September to May
Number Distribution -------------------------------------------------- Not
(percent) Distribution Distribution reported
Number (percent) Number (percent)
--------------------------------------------------------------------------------------------------------------------------------------------------------
Boys (12 to 14)................................................... 3,869 45.5 1,415 9.6 2,405 15.8 49
--------------------------------------------------------------------------------------------------------------------------------------------------------
No-Down-Rule Style (Preferred)
Table 9.--Mine production of gold, silver, copper, lead, and zinc in 1953
----------------------------------------------------------------------------------------------------------------
Gold Silver
Class of material Short (fine (fine Copper Lead Zinc
tons ounces) ounces) (pounds) (pounds) (pounds)
----------------------------------------------------------------------------------------------------------------
............................................ Concentrate shipped to smelters and recoverable metals
-----------------------------------------------------------------
Copper........................................ 220,346 763 70,357 14,242,346 9,950 6,260
Lead.......................................... 3,931 392 48,326 72,500 5,044,750 290,980
Zinc.......................................... 25,159 269 41,078 263,400 581,590 26,441,270
-----------------------------------------------------------------
Total:
1953................................ 249,436 1,424 159,756 14,578,246 5,636,290 26,738,510
1952................................ 367,430 1,789 432,122 10,622,155 13,544,875 11,923,060
-----------------------------------------------------------------
[[Page 193]]
Crude material shipped to smelters
-----------------------------------------------------------------
Dry gold, dry gold-silver ore................. 134 52 2,839 2,200 .......... ..........
Copper:
Crude ore................................. 107,270 844 39,861 2,442,882 124,100 2,200
Slag...................................... 421 10 165 285,421 .......... ..........
Lead.......................................... 528 12 1,693 5,950 110,870 300
Mill cleanings (lead-zinc).................... 31 ........ 254 1,450 8,100 4,300
-----------------------------------------------------------------
Total:
1953................................ 125,749 919 45,444 30,375,754 249,710 6,890
1952................................ 166,184 1,042 47,176 41,601,845 497,125 26,940
----------------------------------------------------------------------------------------------------------------
13.22. In referring to quantity of things, the word Number in
boxheads is spelled if possible.
13.23. Column numbers or letters in parentheses may be set
under boxheads, and are separated by a quadline below the
deepest head. (If alignment of parentheses is required within
the table, use brackets in boxhead.) These column references
align across the table. Units of quantity are set in
parentheses within boxheads.
--------------------------------------------------------------------------------------------------------------------------------------------------------
Department of Agriculture Department of Commerce
--------------------------------------------------------------------------------------------------------
Disaster loans, Bureau of Public
Commodity etc. (payments Roads: Highway
Credit Special Value of to assist Civil Aeronautics construction
States Corporation, school commodities States in Administration--Federal -----------------------
value of milk distributed furnishing hay airport program--
commodities program\1\ within in regular grants Regular Emergency
donated States droughtstricken grants\2\ grants\3\
areas)
(1) (2) (3) (4) (5) (6) (7)
--------------------------------------------------------------------------------------------------------------------------------------------------------
Alabama........................................ $4,730,154 $1,520,362 $7,970,875 ............... $79,284 $1,176,401 $247,515
Alaska......................................... 393,484 269,274 591,487 ............... 297,266 12,366,106 472,749
Arizona........................................ 4,545,983 823,136 6,512,639 ............... 127,749 9,317,853 ..........
--------------------------------------------------------------------------------------------------------------------------------------------------------
13.24. Leaders may be supplied in a column consisting
entirely of symbols or years or dates or any combination of
these.
Centerheads, flush entries, and subentries
13.25. Heads follow the style of the tables as to the use of
figures and abbreviations.
13.26. Punctuation is omitted after centerheads. Flush
entries and subentries over subordinate items are followed by a
colon (single subentry to run in, preserving the colon), but a
dash is used instead of a colon when the entry reads into the
matter below.
------------------------------------------------------------------------
------------------------------------------------------------------------
Miscellaneous: Powerplant equipment $245,040.37
Roads, railroads, and bridges 275,900.34
-----------------
Total 520,940.71
=================
[[Page 194]]
transmission plant
Structures and improvements 26,253.53
Station equipment 966,164.41
-----------------
Total 992,417.94
=================
general plant
General plant:
Norris 753,248.97
Other 15,335.81
-----------------
Total 768,584.78
=================
Grand total 2,281,943.43
------------------------------------------------------------------------
13.27. In reading columns if the centerhead clears the
reading matter below by at least an em the space is omitted; if
it clears by less than an em, a space is used. If an overrun,
rule, etc., in another column, or in the same column, creates a
blank space above the head, the extra space is not added.
13.28. Units of quantity and years used as heads in reading
and figure columns are set in italic with space above and no
space below.
No-Down-Rule Style (Preferred). The rules are used here to aid
readability.
--------------------------------------------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------------------------
1941
Oct. 1.......................... 35.6 15 Jan. 16............ 45.2 15 May 8.............. 46.5 15
Oct. 31......................... 45.0 15 Feb. 4............. 50.2 15 May 22............. 45.1 18
Nov. 14......................... 40.9 18 Feb. 17............ 43.4 15 June 9............. 47.1 14
Dec. 24......................... 41.7 15 Mar. 4............. 45.6 15 June 24............ 48.2 16
Mar. 19............ 42.7 15 July 9............. 46.6 17
1942 Apr. 2............. 40.9 15 July 24............ 45.9 16
Jan. 3.......................... 43.9 15 Apr. 28............ 47.7 13 Aug. 6............. 46.5 16
--------------------------------------------------------------------------------------------------------------------------------------------------------
Down-Rule Style (See Rule 13.3)
--------------------------------------------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------------------------
1941
Oct. 1............................ 35.6 15 Jan. 16.............. 45.2 15 May 8................ 46.5 15
Oct. 31........................... 45.0 15 Feb. 4............... 50.2 15 May 22............... 45.1 18
Nov. 14........................... 40.9 18 Feb. 17.............. 43.4 15 June 9............... 47.1 14
Dec. 24........................... 41.7 15 Mar. 4............... 45.6 15 June 24.............. 48.2 19
Mar. 19.............. 42.7 15 July 9............... 46.6 17
1942 Apr. 2............... 40.9 15 July 24.............. 45.9 16
Jan. 3............................ 43.9 15 Apr. 28.............. 47.7 13 Aug. 6............... 46.5 16
--------------------------------------------------------------------------------------------------------------------------------------------------------
Ciphers
13.29. Where the first number in a column or under a cross
rule is wholly a decimal, a cipher is added at the left of its
decimal point. A cipher used alone in a money or other decimal
column is placed in the unit row and is not followed by a
period. In mixed units the cipher repeats before decimals
unless the group totals.
--------------------------------------------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------------------------
January............................ +26.4 0 0 0 0 0 \1\+$0.7 27.1+ +40.4
February........................... +66.7 0 0 0 0 0 -.9 65.8+ +98.1
March.............................. +143.1 +2.6 -7.5 0 0 0 +12.4 150.6 +224.1
--------------------------------------------------------------------------------------------------------------------------------------------------------
[[Page 195]]
13.30. In columns containing both dollars and cents, ciphers
will be supplied on right of decimal point in the absence of
figures.
13.31. Where column consists of single decimal, supply a
cipher on the right, unless the decimal is a cipher.
0.6
0
3.0
4.2
5.0
13.32. Where column has mixed decimals of two or more places,
do not supply ciphers but follow copy.
0.22453
1.263
4
2.60
3.4567
78
12.6
----------
102.14423
13.33. Copy is followed in the use of the word None or a
cipher to indicate None in figure columns. If neither one
appears in the copy, leaders are inserted, unless a clear is
specifically requested.
13.34. In columns of figures under the heading s
d, if a whole number of pounds is given, one cipher is supplied
under s and one under d; if only shillings are given, one
cipher is supplied under d.
13.35. In columns of figures under Ft In, if only feet are
given, supply cipher under In; if only inches are given, clear
under Ft; if ciphers are used for None, place one cipher under
both Ft and In.
13.36. In any column containing sums of money, the period and
ciphers are omitted if the column consists entirely of whole
dollars.
Continued heads
13.37. In continued lines an em dash is used between the head
and the word Continued. No period is carried after a continued
line.
13.38. Continued heads over tables will be worded exactly
like the table heading. Notes above tables are repeated;
footnote references are repeated in boxheads and in continued
lines.
Dashes or rules
13.39. Rules are not carried in reading columns or columns
consisting of serial or tracing numbers, but are carried
through all figure columns.
13.40. Parallel rules are used to cut off figures from other
figures below that are added or subtracted; also, generally,
above a grand total.
[[Page 196]]
Ditto (do.)
13.41. The abbreviation do. is used to indicate that the
previous line is being repeated instead of repeating the line,
verbatim, over and over. It is used in reading columns only,
lowercased and preceded by leaders (6 periods) when there is
matter in preceding column. If ditto marks are requested,
closing quotes will be used.
13.42. Capitalize Do. in the first and last columns. These
are indented 1 or 2 ems, depending on the length of the word
being repeated, or the width of the column; the situation will
determine as it is encountered.
13.43. In mixed columns made up of figure and reading-matter
items, do. is used only under the latter items.
13.44. Do. is not used--
(1) In a figure or symbol column (tracing columns are
figure columns);
(2) In the first line under a centerhead in the column in
which the centerhead occurs;
(3) Under a line of leaders or a rule;
(4) Under an item italicized or set in boldface type for
a specific reason (italic or boldface do. is never used;
item is repeated);
(5) Under an abbreviated unit of quantity or other
abbreviations; or
(6) Under words of three letters or less.
13.45. Do. is used, however, under a clear space and under
the word None in a reading column.
13.46. Do. does not apply to a reference mark on the
preceding item. The reference mark, if needed, is added to do.
13.47. Leaders are not used before Do. in the first column or
before or after Do. in the last column.
13.48. In a first and/or last column 6 ems or less in width,
a 1-em space is used before Do. In all other columns 6 ems or
less in width, six periods are used. Bearoff is not included.
13.49. In a first and/or last column more that 6 ems in
width, 2 ems of space are used before Do. In all other columns
more than 6 ems in width, six periods are used. Bearoff space
is not included. If the preceding line is indented, the
indention of Do. is increased accordingly.
13.50. Do. under an indented item in an inside reading
column, with or without matter in preceding column, is preceded
by six periods which are indented to align with item above.
[[Page 197]]
Dollar mark
13.51. The dollar mark or any other money symbol is placed
close to the figure; it is used only at the head of the table
and under cross rules when the same unit of value applies to
the entire
column.
13.52. In columns containing mixed amounts (as money, tons,
gallons, etc.), the dollar mark, pound mark, peso mark, or
other symbol, as required, is repeated before each sum of
money.
13.53. If several sums of money are grouped together, they
are separated from the nonmoney group by a parallel rule, and
the symbol is placed on the first figure of the separated group
only.
------------------------------------------------------------------------
1958 1967
------------------------------------------------------------------------
Water supply available (gallons)................ 4,000,000 3,000,000
Wheat production (bushels)...................... 9,000,000 8,000,000
=======================
Operations:
Water-dispatching operations................ $442,496 $396,800
Malaria control............................. 571,040 426,600
Plant protection............................ 134,971 58,320
-----------------------
Total..................................... 1,148,507 881,720
=======================
Number of plants................................ 642 525
Percent of budget............................... 96.8 78.8
------------------------------------------------------------------------
Note.--Preliminary figures.
Source: U.S. Department of Commerce, Bureau of the Census.
13.54. In a double money column, dollar marks are used in the
first group of figures only; en dashes are aligned.
$7-$9
10-12
314-316
1,014-1,016
13.55. The dollar mark is omitted from a first item
consisting of a cipher.
0 but $0.12
$300 13.43
500 15.07
700 23.18
13.56. The dollar mark should be repeated in stub or reading
columns.
0 to $0.99........................
$1 to $24.........................
$25 to $49........................
$50 to $74........................
Figure columns
13.57. Figures align on the right, with an en space bearoff.
There is no bearoff on leaders.
13.58. In a crowded table the bearoff may be reduced in
figure columns only. It is preferable to retain the bearoff.
[[Page 198]]
13.59. Figures in parentheses align if so required.
13.60. In double rows of figures in a single column,
connected by a dash, a plus, or minus sign, and in dates
appearing in the form 2-12-43, the dashes or signs can be
aligned.
13.61. Plus or minus signs at the left of figures are placed
against the figures regardless of alignment; plus and minus
signs at the right of figures are cleared.
13.62. Words and Roman numerals in figure columns are aligned
on the right with the figures, without periods.
------------------------------------------------------------------------
------------------------------------------------------------------------
Median value of livestock........ $224 $62 ...........
Median value of machinery........ $54 Small ...........
Median value of furniture........ $211 $100 ...........
Possessing automobiles (percent). 25 17 ...........
Median age (years)........... ........... ........... 5.5
Median value................. ........... ........... $144
Fraternal membership:
Men.......................... ........... IV 486
Women........................ ........... ........... None
------------------------------------------------------------------------
13.63. Figures (including decimal and common fractions)
expressing mixed units of quantity (feet, dollars, etc.) and
figures in parentheses are aligned on the right.
13.64. Decimal points are aligned except in columns
containing numbers that refer to mixed units (such as pounds,
dollars, and percentage) and have irregular decimals.
13.65. It is preferred that all columns in a table consisting
entirely of figure columns be centered.
Footnotes and references
13.66. Footnotes to tables are numbered independently from
footnotes to text unless requested by committee or department.
13.67. Superior figures are used for footnote references,
beginning with 1 in each table.
13.68. If figures might lead to ambiguity (for example, in
connection with a chemical formula), asterisks, daggers, or
italic superior letters, etc., may be used.
13.69. When items carry several reference marks, the
superior-figure reference precedes an asterisk, dagger, or
similar character used for reference. These, in the same
sequence, precede mathematical signs. A thin space is used to
bear off an asterisk, dagger, or similar character.
13.70. Footnote references are repeated in boxheads or in
continued lines over tables.
13.71. References to footnotes are numbered consecutively
across the page from left to right.
[[Page 199]]
13.72. Footnote references are placed at the right in reading
columns and symbol columns, and at the left in figure columns
(also at the left of such words as None in figure columns), and
are separated by a thin space.
13.73. Two or more footnote references occurring together are
separated by spaces, not commas.
13.74. In a figure column, a footnote reference standing
alone is set in parentheses and flushed right. In a reading
column, it is set at the left in parentheses and is followed by
leaders, but in the last column it is followed by a period, as
if it were a word. In a symbol column it is set at the left and
cleared.
13.75. Numbered footnotes are placed immediately beneath the
table. If a sign or letter reference in the heading of a table
is to be followed, it is not changed to become the first
numbered reference mark. The footnote to it precedes all other
footnotes.
13.76. For better makeup or appearance, footnotes may be
placed at the end of a lengthy table. A line reading
``Footnotes at end of table.'' is supplied.
13.77. If the footnotes to both table and text fall together
at the bottom of a page, the footnotes to the table are placed
above the footnotes to the text, and the two groups are
separated by a 50-point rule flush left; but if there are
footnotes to the text and none to the table, the 50-point rule
is retained.
13.78. Footnotes to cut-in and indented tables and tables in
rules are set full measure, except when footnotes are short,
they can be set in 1 em under indented table.
13.79. Footnotes are set as paragraphs, but two or more short
footnotes should be combined into one line, separated by not
less than 2 ems.
13.80. The footnotes and notes to tables are set solid.
13.81. Footnotes and notes to tables and boxheads are set the
same size, but not smaller than 6 point, unless specified
otherwise.
13.82. Footnotes to tables follow tabular style in the use of
abbreviations, figures, etc.
13.83. In footnotes, numbers are expressed in figures, even
at the beginning of a note or sentence.
13.84. If a footnote consists entirely or partly of a table
or leaderwork, it should always be preceded by introductory
matter carrying the reference number; if necessary, the copy
preparer should add an introductory line, such as ``\1\See the
following table:''.
13.85. An explanatory paragraph without specific reference
but belonging to the table rather than to the text follows the
footnotes, if any, and is separated from them or from the table
by space.
[[Page 200]]
Fractions
13.86. All fractions are set flush right to the bearoff.
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Total length................................. 40\3/4\ 41 0.42 43 44 0.455 46 47 48 \1/2\ in.
Sleeve length................................ 10\5/8\ 10 10 10 11 11 11 11 11 1 in.
Armhole length............................... 8\5/8\ 8\1/2\ 9 9\1/2\ 9\1/2\ 10 10\1/2\ 10\1/2\ 11 1 in.
Sleeve cuff length (if cuff is used)......... 5\1/2\ 5\1/2\ 5\1/2\ 5\7/12\ 5\1/2\ 5\7/12\ 5\1/2\ 5\1/2\ 5\1/2\ Maximum.
Neck opening................................. 26\1/2\ 26 27\17/32\ 28\15/32\ 28 29\17/32\ 30 30 31 2 in.
Waist:
7, 8, 9, 10 cut.......................... 23\1/2\ 24 25\1/2\ 27\15/32\ 28 29\1/2\ 31 32 33\1/2\ 6 pct.
11, 12, 14 cut........................... 22\1/2\ 23\1/2\ 25 26\1/2\ 27\1/2\ 29 30\1/2\ 31\1/2\ 33 6 pct.
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
13.87. Fractions standing alone are expressed in figures,
even at the beginning of a line, but not at the beginning of a
footnote.
Headnotes
13.88. Headnotes should be set lowercase, but not smaller
than 6 point, bracketed, and period omitted at end, even if the
statement is a complete sentence; but periods should not be
omitted internally if required by sentence structure.
13.89. Headnotes are repeated under continued heads but the
word Continued is not added to the headnote.
Indentions and overruns
Subentries
13.90. The indention of subentries is determined by the width
of the stub or reading column. Subentries in columns more than
15 ems wide are indented in 2-em units; in columns 15 ems or
less, with short entry lines and few overruns, 2-em indentions
are also used. All overruns are indented 1 em more.
13.91. Subentries in columns of 15 ems or less are indented
in 1-em units. Overruns are indented 1 em more.
Total, mean, and average lines
13.92. All total (also mean and average) lines are indented 3
ems. In very narrow stub columns, total lines may be reduced to
1- or 2-em indentions, depending on length of line.
13.93. Where overrun of item above conflicts, the total line
is indented 1 em more. Runovers of total lines are also
indented 1 em more.
13.94. It is not necessary to maintain uniform indention of
the word Total throughout the same table. The word Total is
supplied when not in copy.
----------------------------------------------------------------------------------------------------------------
Non-
Wide stub column--subentries 2 ems Total, all National national Building
banks banks banks associations
----------------------------------------------------------------------------------------------------------------
assets
Loans and discounts:
Loans to banks............................................ $74,518 $1,267,493 $947,289 $135,619
[[Page 201]]
Commercial and industrial loans........................... 2,753,456 450,916 211,597 18,949
-------------------------------------------------
Total (total lines generally indent 3 ems).............. 2,827,974 718,409 1,158,886 154,568
=================================================
Real estate loans:
Secured by farmland....................................... 12,532 29,854 186,228 19,044
Secured by residential property other than rural and farm. 1,011,856 167,765 1,554,084 3,172,837
-------------------------------------------------
Total (indent 1 em more to avoid conflict with line 1,024,388 194,619 1,740,312 3,191,881
above)...............................................
=================================================
Securities:
U.S. Government obligations:
Direct obligations:
U.S. savings bonds................................ 1,149,764 3,285,721 2,361,796 23,506
Nonmarketable bonds (including investment series A- 242,500 490,677 732,689 167,735
1965)............................................
-------------------------------------------------
Total (indent 1 em more than runover above)... 1,392,264 3,776,398 3,094,485 191,241
----------------------------------------------------------------------------------------------------------------
Italic
13.95. Names of vessels and aircraft (except in columns
consisting entirely of such names), titles of legal cases
(except v. for versus), and certain scientific terms are set in
italic. The word ``Total'' and headings in the column do not
affect the application of this rule. In gothic typefaces
without italic, quotes are allowed.
13.96. Set ``See'' and ``See also'' in roman.
Leaders
13.97. Leaders run across the entire table except that they
are omitted from a last reading column.
13.98. The style of leadering is guided by two rules: (1)
Tables with a single reading column leader from the bottom
line, and (2) tables with any combination of more than one
reading or symbol column leader from the top line.
13.99. If leadering from the top line, overruns end with a
period.
13.100. A column of dates is regarded as a reading column
only if leaders are added; in all other cases it is treated as
a figure
column.
13.101. In tables with tracing figures on left and right of
page, leader from top line.
Numerals in tables
13.102. Figures, ordinals, and fractions are used in all
parts of a table, except fractions which will be spelled out at
the beginning of a footnote.
[[Page 202]]
Parallel and divide tables are discouraged
13.103. Parallel tables are set in pairs of pages, beginning
on a left-hand page and running across to facing right-hand
page; leader from the top line.
13.104. Heads and headnotes center across the pair of pages,
with 2-em hanging indention for three or more lines when
combined measure exceeds 30 picas in width. Two-line heads are
set across the pair of pages. A single-line head or headnote is
divided evenly, each part set flush right and left,
respectively. Words are not divided between pages.
13.105. Boxheads and horizontal rules align across both
pages.
13.106. Boxheads are not divided but are repeated, with
Continued added.
13.107. Tracing figures are carried through from the outside
columns of both pages and are set to ``leader from the top
line.''
13.108. In divide tables that are made up parallel, with stub
column repeated, the head and headnote repeat on each
succeeding page, with Continued added to the head only.
13.109. Tables with tracing figures or stub, or both,
repeating on the left of odd pages, are divide tables and not
parallel tables. Over such tables the heads are repeated, with
Continued added.
Reading columns
13.110. Figures or combinations of figures and letters used
to form a reading column align on left and are followed by
leaders. Do. is not used under such items.
13.111. The en dash is not to be used for to in a reading
column; if both occur, change to to throughout.
13.112. Cut-in items following a colon are indented 2 ems.
13.113. Run in single entry under colon line; retain the
colon.
13.114. Numerical terms, including numbered streets, avenues,
etc., are expressed in figures, even at the beginning of an
item.
Symbol columns
13.115. A column consisting entirely of letters, letters and
figures, symbols, or signs, or any combination of these, is
called a symbol column. It should be set flush left and
cleared, except when it takes the place of the stub, it should
then be leadered. No closing period is used when such column is
the last column. Blank lines in a last column are cleared. Do.
is not used in a symbol column.
[[Page 203]]
----------------------------------------------------------------------------------------------------------------
Typical commercial Army product Filing order Specification
Symbol designation symbol symbol General description symbol
----------------------------------------------------------------------------------------------------------------
GM(2)............ Gasoline and diesel OR10 A Fuel, grease, G.&D.
engine oil, SAE10 chassis, or soap
and SAE10W grades. base.
CG............... Ball and roller 4l-X-59 N Extreme pressure.... BR
bearing grease.
CW\1\............ Wheel-bearing grease OE20\2\ X ......do............ WBG\3\
Grease not typified. .............. ............. Further tests being
conducted.
G090............. Universal gear S.&T. B Water-pump grease... 80D
lubricant.
----------------------------------------------------------------------------------------------------------------
13.116. Columns composed of both symbols and figures are
treated as figure columns and are set flush right. In case of
blank lines in a last column, leaders will be used as in figure
columns.
----------------------------------------------------------------------------------------------------------------
Symbol
Symbol Symbol or Symbol or
or Typical commercial designation or filing General description specification
catalog product order number
number number symbol
----------------------------------------------------------------------------------------------------------------
WBD Chassis grease, cup grease, under 961 A Especially adapted to very cold 1359
pressure. climates.
14L88 Water-pump bearing grease......... SWA 352 Under moderate pressure........... .............
5190 Exposed gear chain lubricant...... 12L N High-speed use.................... AE10
E.P. hypoid lubricant............. 863 X For experimental use only......... NXL
376 Special grade for marine use...... ....... 468 Free flowing in any weather....... 749
----------------------------------------------------------------------------------------------------------------
Tables without rules
13.117. It is preferable to set all tables alike; that is,
without either down rules or cross rules and with roman
boxheads. When so indicated on copy, by ordering agency,
tabular matter may be set without rules, with italic boxheads.
13.118. Column heads over figure columns in 6- or 8-point
leaderwork are set in 6-point italic.
13.119. Horizontal rules (spanner) used between a spread or
upper level column heading carried over two or more lower level
column headings are set continuous and without break, from left
to right, between the two levels of such headings.
Table 9.--Changes in fixed assets and related allowances
Fixed assets
-------------------------------------------------------------------------
Investment Operations
Balance ------------------------------------------------------------
June 30, Balance
1966 (table Current Adjustments Transfers Retirements June 30,
9-a) additions 1966
----------------------------------------------------------------------------------------------------------------
Supporting and general facilities:
Transportation and utilities:
Panama Railroad............... $12,123,197 $306 ........... ($539) ($284,358) $11,838,606
Motor Transportation Division. 2,242,999 122,597 ........... 2,143 (147,561) 2,220,178
[[Page 204]]
Steamship line................ 13,653,989 10,247 ........... ......... ........... 13,664,236
Power system.................. 19,364,373 366,311 ........... (342) (290,174) 19,440,168
Communication system.......... 2,739,012 151,819 ($113,261) ......... (26,100) 2,751,470
Water system and hydroelectric 10,590,820 104,039 ........... 1,661 (48,920) 10,647,600
facilities...................
-------------------------------------------------------------------------
Total, transportation and 60,714,390 755,319 (113,261) 2,923 (797,113) 60,562,258
utilities................
=========================================================================
Employee service and facilities:
Commissary Division........... 7,012,701 105,952 (130,891) 21,777 (36,418) 6,973,121
Service centers............... 3,684,670 29,086 ........... 530 (230,276) 3,484,010
Housing Division.............. 35,729,465 (10,336) ........... (485,548) (937,916) 34,295,665
-------------------------------------------------------------------------
Total employee service and 46,426,836 124,702 (130,891) (463,241) (1,204,610) 44,752,796
facilities.................
=========================================================================
Grand total................. 107,141,236 880,021 (244,152) (466,164) (2,001,723) 105,315,054
13.120. More than one figure column, also illustrating use of
dollar mark, rule, bearoff, etc.
For property purchased from--
Central Pipeline Distributing Co.:
Capital stock issued recorded amount.. $75,000
Undetermined consideration recorded... 341
Pan American Bonded Pipeline Co.: Recorded 3,476
money outlay.............................
M.J. Mitchell: Recorded money outlay...... 730
R. Lacy, Inc., and Lynch Refining Co.:
Recorded money outlay.... $157,000
Note issued.............. 100,000
--------------
Subtotal............... 257,000
Less value of oil in lines 26,555 230,445 $309,992
and salvaged construction
material....................
--------------
For construction, improvements, and replacements, recorded 522
money outlay..............................................
For construction work in progress, recorded money outlay... 933,605
--------------
Total................................................ 1,244,119
[[Page 205]]
Quantity
(million Value at
cubic point of
feet) consumption
------------------------------------------------------------------------
Use:
Residential.................................. 34,842 $21,218,778
Commercial................................... 14,404 5,257,468
Industrial:
Field (drilling, pumping, etc.).......... 144,052 10,419,000
All other industrial:
Fuel for petroleum refineries........ 96,702 ...........
Other, including electric utility 346,704 61,440,000
plants..............................
----------------------
Total.............................. 636,704 98,335,246
---------------------------------------------------------
Estimated
-----------------------------------
1953 1957 Change
------------------------------------------------------------------------
General account:
Receipts........................ $64,800 $69,800 +$5,000
Expenditures.................... (70,300) (67,100) (-3,200)
-----------------------------------
Net improvement, 1957 over 1953............................. 1,800
Deduct 1953 deficit......................................... 1,500
-------------
Net surplus, estimated for 1957....................... 300
---------------------------------------------------------
[In U.S.-dollar equivalent]
Balance with the Treasury Department July 1, 1954..... $165,367,704.85
Receipts:
Collections..................... $564,944,502.99
Return from agency accounts of 4,450,577.07
currencies advanced for
liquidation of obligations
incurred prior to July 1, 1953.
-------------------
Total receipts................................ 569,395,080.06
-------------------
Total available............................... 734,762,784.91
Units of quantity
13.121. Units of quantity in stub columns are set in
lowercase in plural form and placed in parentheses.
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
Coke (short tons)......................................... 4,468,437 \1\ 25,526,6 5,080,403 \2\ 29,519,8
46 71
Diatomite................................................. (\1\ \2\ \3 (\1\) (\1\) (\1\ \2\ \3\
\) )
Emery (pounds)............................................ 765 6,828 1,046 9,349
Feldspar (crude) (long tons).............................. (\1\) (\1\) (\1\) (\1\)
Ferroalloys (short tons).................................. 183,465 \2\ 18,388,7 259,303 \2\ 30,719,7
66 56
----------------------------------------------------------------------------------------------------------------
13.122. Units of quantity and other words as headings over
figure columns are used at the beginning of a table or at the
head of a continued page or continued column in a double-up
table.
13.123. Over figure columns, units of quantity and other
words used as headings, and the abbreviations a.m. and p.m., if
not included in the boxheads, are set in italic and are placed
immediately above the figures, without periods other than
abbreviating periods. In congressional work (gothic), or at any
time when italic is not available, these units should be placed
in the boxheads in parentheses. Any well-known abbreviation
will be used to save an over
[[Page 206]]
run, but if one unit of quantity is abbreviated, all in the
same table will be abbreviated. If units change in a column,
the new units are set in italic with space above and no space
below. The space is placed both above and below only when there
is no italic available.
Quoted tabular work
13.124. When a table is part of quoted matter, quotation
marks will open on each centerhead and each footnote paragraph,
and if table is end of quoted matter, quotation marks close at
end of footnotes. If there are no footnotes and the table is
the end of the quotation, quotation marks close at end of last
item.