Summary
The Smithsonian Institution (Smithsonian) is the world's largest museum complex and research organization. Its annual operating and capital program revenues come from its own private trust fund assets and federal appropriations, with the majority of funds for facilities coming from federal appropriations. In 2005, GAO reported that the Smithsonian's current funding would not be sufficient to cover its estimated $2.3 billion in facilities projects through 2013 and recommended that the Smithsonian Board of Regents, its governing body, develop and implement a funding plan. As requested, GAO described changes in the condition of the Smithsonian's facilities and estimate for project costs since 2005, analyzed the Smithsonian's steps taken and challenges regarding protecting and managing its real property portfolio, and assessed the Smithsonian's efforts to develop and implement strategies to fund its facilities' projects. GAO reviewed relevant documents and interviewed officials from the Smithsonian and other organizations.
The Smithsonian has made some facilities improvements since our 2005 report, but the continued deterioration of many facilities has caused further access restrictions and has threatened collections. The Smithsonian's cost estimate for facilities projects has increased to $2.5 billion from $2.3 billion in April 2005. For example, a lack of temperature and humidity control at National Air and Space Museum storage facilities has caused corrosion to historic airplanes and increased the cost of restoring these items for exhibit. While the Smithsonian follows key security practices to protect its assets, it faces challenges related to ensuring that museum and facility directors are aware of security information and related to funding constraints. Some directors' lack of awareness of security information limits their ability to respond to changes in the security of their facilities. Also, some museum and facility directors stated that in the absence of more security guards, some cases of vandalism and theft have occurred. In addition, the Smithsonian has made significant strides in improving its real property portfolio management, such as improving its real property data and using performance metrics. However, the Smithsonian has omitted privately funded projects from its capital plan, making it challenging for the Smithsonian and stakeholders to comprehensively assess the funding and scope of projects. To address GAO's April 2005 recommendation regarding implementing a funding plan for its facilities projects, the Board of Regents created an ad-hoc committee, which, after reviewing nine options, requested increased federal funding. We found that some of the Smithsonian's evaluations of the nine funding options were limited in that they did not always provide complete analysis, fully explain specific assumptions, or benchmark with other organizations. Also, some options were dismissed because independently they would not generate enough revenue, but the evaluations do not consider combining options to increase revenues.
Recommendations
Our recommendations from this work are listed below with a Contact for more information. Status will change
from "In process" to "Implemented" or "Not implemented" based on our follow up work.
Director:
Team:
Phone:
Mark L. Goldstein
Government Accountability Office: Physical Infrastructure
No phone on record
Recommendations for Executive Action
Recommendation: To ensure that the Smithsonian's museum and facility directors have the information they need to work with the Office of Protection Services to identify, monitor, and respond to changes in the security of their facilities, and to increase the comprehensiveness of key documents used to present the Smithsonian's long-term facilities needs and strategy, the Secretary of the Smithsonian should ensure that museum and facility directors are aware of and understand the all-hazards risk assessment report for their facility, including how it affects the prioritization of security projects.
Agency Affected: Smithsonian Institution
Status: In process
Comments: The Smithsonian is in the process of implementing this recommendation.
Recommendation: To ensure that the Smithsonian's museum and facility directors have the information they need to work with the Office of Protection Services to identify, monitor, and respond to changes in the security of their facilities, and to increase the comprehensiveness of key documents used to present the Smithsonian's long-term facilities needs and strategy, the Secretary of the Smithsonian should ensure that museum and facility directors receive daily information related to security issues, including the number of security officers assigned to the facility.
Agency Affected: Smithsonian Institution
Status: In process
Comments: The Smithsonian is in the process of implementing this recommendation.
Recommendation: To ensure that the Smithsonian's museum and facility directors have the information they need to work with the Office of Protection Services to identify, monitor, and respond to changes in the security of their facilities, and to increase the comprehensiveness of key documents used to present the Smithsonian's long-term facilities needs and strategy, the Secretary of the Smithsonian should include in the Smithsonian's estimate for facilities revitalization, construction, and maintenance projects through 2013 and in the Smithsonian's capital plan the full scope of planned projects and information on planned funding sources--federal or private funds--for each.
Agency Affected: Smithsonian Institution
Status: In process
Comments: The Smithsonian is in the process of implementing this recommendation.
Recommendation: To address the Smithsonian's funding needs for facilities projects, the Board of Regents should analyze, in a more comprehensive manner, the eight proposed nonfederal funding strategies, along with any additional strategies, for its facilities projects, including developing a clearer explanation of assumptions and incorporating the results of discussions with other cultural organizations and a consideration of combining funding options in this analysis.
Agency Affected: Smithsonian Institution
Status: In process
Comments: The Smithsonian is in the process of implementing this recommendation.
Recommendation: To address the Smithsonian's funding needs for facilities projects, the Board of Regents should submit, following its completion of the comprehensive analysis, a report to OMB and Congress that describes a funding strategy to meet the needs of its revitalization, construction, and maintenance projects, so that OMB and Congress can understand the steps the Smithsonian is taking to meet these needs in addition to its requests for federal funding.
Agency Affected: Smithsonian Institution
Status: In process
Comments: The Smithsonian is in the process of implementing this recommendation.
