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Instructions to Depository Libraries Revised 2000

NOTE: This document is superseded effective January 2008 by the Federal Depository Library Handbook. To find the most recent current information go to the new URL located at: <http://www.fdlp.gov/handbook/index.html>.

Index

A

Access

v, vii, 1, 5, 9, 10, 19, 23, 29-30, 31-34

Acid-free containers

24, 25

Additions to item numbers

12

Additions to item selections 9
Administrative Notes 6, 8, 9, 20, 29, 57, 61
Administrative Notes Technical Supplement 9, 12, 14, 37, 51, 57, 61
Amendment of Item Selections 8, 54, 61
Americans with Disabilities 29
Annual item selection update 8-9, 15, 37
Arrangement of publications 14
askLPS

13, 15, 16, 31, 37, 61

 

[ TOP ]

B

Basic collection

5, 61

Bibliographic control 11-17, 27, 36
Biennial survey 35, 37, 57

Binding

19

  [ TOP ]

C

Catalog of U.S. Government Publications

7, 14, 33, 57, 61

Cataloging

11, 12, 33

CD-ROM

21, 23, 26, 29, 31, 33, 40

Circulation

32

Claims 14-16, 19, 20
Classification 7, 12, 14, 59
Collection development 5-10, 27, 36, 39, 40, 59, 61
Communications with GPO viii, 2, 14-17, 37
Communications with Regionals 2, 9, 10, 16, 21-24, 36
Congressional district vii, 1, 5, 6
Cooperation 36, 41
Cooperative collection development 9, 59
Cooperative publications 7, 57
Core collections 7, 61

Custody

10, 19, 20

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D

Dating depository materials

14, 16

Decals 31
Defective publications 15, 20
Deletions (Item numbers) 9
Depository emblem 31
Depository Library Inquiry Form 37, 55
Depository Library Public Service Guidelines for Government Information in Electronic Formats 33, 62
Depository promotion 33, 35, 36, 59
Depository status 1-2
Depository termination procedure 2, 41
Designation 1-2, 39, 41, 61
Direct mail 15, 57
Discards 20-23, 36, 40, 57, 58
Documents Data Miner 6, 9, 36, 57, 61
Duplicate publications 16-17, 21, 23, 58

Duplicate shipments

16-17

  [ TOP ]

E

Electronic FDLP

7

Electronic products

25-26

Electronic publications

12

Equipment

23, 25, 29-30

Exchange and Gift Division (Library of Congress)

22-23

  [ TOP ]

F

Fax

15, 16

Fax Watch, U.S.

13

FDLP Desktop

8, 9, 36, 61

FDLP Electronic Collection

7, 31, 61

FDLP Guidelines on Substituting Electronic for Tangible Versions of Depository Publications 10, 22, 61
Federal Bulletin Board 7, 8, 13
Federal Depository Library Manual v, 5-8, 10-11, 13, 15, 19, 24-27, 34, 36, 41, 57, 61
Federal Depository Library Program v, vii, 1, 25, 27, 33, 57
Five-year retention 9, 58

Free public access

vii, 10, 32
  [ TOP ]

G

Government property

11, 20, 21

GPO Access

7, 29, 31

GPO Classification Manual 14, 61
GPO form 3794, Depository Library Inquiry Form 37, 55
GPO Guidelines for Online Processing of Depository Documents 11
Guidelines for the Federal Depository Library Program 5, 12, 19, 27, 29, 32, 35, 36, 39, 62
  [ TOP ]

H

Holdings record

11

Housing

25, 29
Human resources 27-28, 36
  [ TOP ]

I

Index map 11
Inquiry service 15
Inspection v, 31, 35-36, 42, 58
Insuring depository collections 19-20
Interlibrary loan 6, 9, 36, 40, 42
Internet use policies 32, 62
Item Lister 6, 8, 9, 16, 33, 36, 58, 62
Item number deletion 9
Item number selection 6-9, 12, 15, 32, 54, 59, 61
Item number system

8

  [ TOP ]

L

List of Classes 7, 9, 12, 58, 62
List of Contractor-Issued Microfiche Shipping Lists

13, 62

Local community vii
Local cooperation 36
Locate Libraries 33
Loss of depository status 36
  [ TOP ]

M

Maintenance vii, 10, 19-26, 27, 36, 59
Maps 8, 11, 12, 13, 16, 21, 25, 49, 50
Memorandum of Agreement (MOA) 10, 22, 25, 27, 52, 58
Microfiche 9, 12, 13, 14, 16, 21, 24, 46
Minimum technical requirements 29-30, 31, 62
Monthly Catalog of United States Government Publications 7, 57, 58
  [ TOP ]

N

Natural disasters 20
Needs and Offers list 20, 22, 23, 41, 58

New series notification

8
  [ TOP ]

O

OCLC subfields 086 & z 14
Online processing 11
Outreach 33
Over-sized publications 13
  [ TOP ]

P

Paper clips on microfiche

24

Physical access 29
Physical facilities 29-30, 36
Piece level holdings record 11
Posters 25
Pre-packaged publications 13
Preprints 21, 23
Preservation 19, 25
Probationary status 36
Proceedings of the Federal Depository Library Conferences 34, 62
Processing 10, 11, 13-14, 30
Promotion and Advertising Branch, GPO 31
Proprietary interest 19
Public access vii, 1, 5, 10, 24, 30, 31, 32
Public awareness 33
Public Printer v, 2, 20, 58
Public service vii, 10, 31-34, 36
Public service area 5, 30
  [ TOP ]

R

Raincheck 14, 15, 58
Recommended Specifications for Public Access Workstations in Federal Depository Libraries 29, 62
Reference service 27, 32, 40
Referrals 33, 36
Regional services 39-42
Relinquishing depository status 2, 41
Replacement copies 15, 19, 20, 24
Reprints 21, 23
Responsible officials 27

Retention, 5-year

9, 58

Rubber bands on microfiche

24

  [ TOP ]

S

Secondary copies 21-23, 58
Selection (Item numbers) 6-9, 15, 37, 54, 61
Selection profile 8, 9, 12, 59
Selection rate 6, 62
Selective housing 8, 10, 25, 27, 32, 41, 52, 59
Self-study 35, 36, 41, 42, 59, 62
Separate shipping list 12, 13, 48, 59
Separates 13, 16, 59
Service to general public vii, 10, 27, 31-34, 36
Service to primary patrons 1, 5, 27, 32
Shipping list 8, 9, 11-16, 45-50, 59, 62
Signage 30, 31
Special offers (selections) 9
Staffing 27
State plans 9, 36, 39, 40, 41, 59, 62
Substitution List: Official FDLP Permanent Full-Text Databases 22, 62
Substitution of depository materials 10, 22, 23-24, 39, 41, 61, 62, 63
Superintendent of Documents 2, 20, 31, 24, 35, 36, 39, 40, 41, 59
Superintendent of Documents classification 7, 12, 14, 15, 37, 40, 57, 59, 61
Superseded publications 8, 9, 21, 22, 23, 39, 58, 59, 63
  [ TOP ]

T

Termination of depository status 2, 41
Title 44, United States Code9 v, vii, 1, 21, 23, 32, 34, 35, 36, 40, 41, 59
Training 27-28
  [ TOP ]

U

U.S. Congressional district vii, 1, 5, 6
U.S. Fax Watch 13
U.S. Geological Survey 13, 14, 16
Union List of Item Selections 7, 63
  [ TOP ]

W

Web pages 7, 31, 33, 34
Weeding

59

  [ TOP ]

Z

Zero-based review 9
 

Table of Contents