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[Handout] GPO Access UpdateOffice of Electronic Information Dissemination Services Fall 2003 Federal Depository Library Conference and DepositoryLibrary Council Meeting October 19-22, 2003, Arlington, Virginia GPO Access Statistical Measures
New GPO Customer Service Tool
New GPO Access User Support Team and GPO Publications Order Desk Hours
WAIS Replacement What’s New on GPO Access
Online Advertising of New GPO Access Home Page on Google
Online Bookstore Enhancements Under Development
Upcoming Outreach EIDS personnel will be attending and displaying the GPO booth and/or conducting training at the following venues:
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October 22 - 26 |
American Association of School Librarians, 11th National Conference & Exhibition |
Kansas City, MO |
November 5 |
University of Nevada, Reno, Library, GPO Access Training |
Reno, NV |
December 9 - 13 |
National League of Cities Congress of Cities and Exposition |
Nashville, TN |
Responses to Recommendations Reno, NV RECOMMENDATIONS 1. Online MoCat Council recommends that the Government Printing Office suspend publication of the printed version of the Monthly Catalog of United States Government Publications and its Serials Supplement as soon as it is possible to replace these tools with dynamic online versions. The United States Congressional Serial Set Catalog’s Numerical Lists and Schedule of Volumes, however, should continue to be published in the printed version. Rationale: The expense of producing and printing the paper version of the Monthly Catalog of United States Government Publications and its supplements far outweighs its usefulness to libraries and the public. The new Integrated Library System, when implemented, will allow the Government Printing Office to create timely, dynamic lists of bibliographic records produced by the Government Printing Office by any time interval or format, which could then be printed, downloaded, or used online. This dynamic online version would meet the spirit of the statutory requirement mandating monthly publication of a list of government documents available to the public and indeed would exceed the usefulness of the current printed versions. Because of the unique value of the United States Congressional Serial Set Catalog’s Numerical Lists and Schedule of Volumes for reference and collection management, these products should continue to be published in the printed version. Response: GPO intends to suspend publication of the printed version of the Monthly Catalog of United States Government Publications and its Serials Supplement as soon as fully functional online versions are available. The Numerical Lists and Schedule of Volumes, which are part of the United States Congressional Serial Set Catalog, will continue to be published in ink-on-paper format. These product changes are contingent upon the implementation of the Integrated Library System and development of its online public access catalog components. 2. United States Library of Public Information Council recommends that as the Government Printing Office pursues its initiative in creating a United States Library of Public Information, the Government Printing Office, along with members of the depository library community, develop a cogent, flexible collection that is: Rationale: In today’s increasingly electronic environment, the need for a United States Library of Public Information providing permanent public access, full cataloging records, widely accessible and comprehensive in scope, becomes more of a national need. GPO’s pursuit of this library will address the current and future needs of the new depository environment. Response: The library of public information collection is intended to support and strengthen the U.S. Government Printing Office mission to provide comprehensive, timely, permanent public access to U.S. Government publications in all formats. GPO will acquire and preserve copies of government publications, and digitize them when necessary. GPO will provide online access to electronic format publications and make them available for other GPO dissemination programs. Through access to stored digital objects, and by repurposing those objects for print-on-demand and document delivery services, the collection will support diverse GPO organizations and operations. In addition to publications acquired, harvested, or created for the Federal Depository Library Program (FDLP), the collection will include agency source data files acquired pursuant to the OMB compact, or the digital objects representing E-docket submissions. The collection will serve as the collection of last resort for Federal depository libraries, in the sense the depository libraries will be able to obtain replacement copies for damaged or lost print items in their legacy collections. GPO is developing a collection plan that is focused on the digital collection and related document delivery functions of the library of public information. These concepts will be discussed at the Regional Librarians’ Meeting, and will be made available to the Council and the library community for review and public comment prior to its finalization. It is GPO’s goal to have collection operations begin in fiscal year 2005.
Readers Exchange Northeastern State University Library Jeanette McQuitty On Friday, September 26, 2003, at 12 noon, the John Vaughan Library at Northeastern State University in Tahlequah, Oklahoma celebrated its 80th anniversary as a Federal Documents Depository. Congressman Brad Carson, 2nd Congressional District of Oklahoma, was the honored guest and speaker at the festive occasion. State Representative Jim Wilson, representing District 4 in the State Legislature, was also a guest and introduced Congressman Carson. Regional Government Publications Librarians John Phillips, Oklahoma State University, and Steve Beleu, Oklahoma Department of Libraries, were also present. Carson spoke about the importance of the John Vaughan Library as a Federal depository of government publications. "They are, in the end, the bulwark for our democracy. It’s sometimes hard to know what’s going on, but these publications are our way of trying to tell people across the country what we’re doing, and it is there for people to read, whether you’re young or old, if you’re interested in holding your government accountable," said Carson. Carson expressed his appreciation of the library staff: "To all of the librarians, thank you for the good work you do, because you are changing people’s lives, young people’s lives especially, by introducing them to things that might be outside their normal experience." Wilson spoke of the NSU Library’s importance as a Federal depository. "This is how we keep democracy whole and safe. We have got to know what our government is doing; and if you don’t know what your government is doing, if you’re not involved, people like me will be running the government, and I know nobody wants that," said Wilson, drawing laughter from the crowd. He also said, "This is to keep information in your hand so you can keep us honest, and that’s what it’s all about. That’s how our democracy survives." A letter dated February 15, 1923, from the Superintendent of Documents in Washington, D.C. designated the Northeastern State Teachers College Library as a depository. Jeanette McQuitty, director of user services and government publications coordinator, said that NSU’s was the seventh library in the state of Oklahoma to receive depository status. There are now 19 depository libraries in the state. NSU’s was the only depository in the second congressional district until the recent congressional redistricting. McQuitty said, "Since 1923, the John Vaughan Library at NSU has been providing access to government information to the people of the 2nd Congressional District of Oklahoma. Not only has the Federal documents depository been a valuable resource to the citizens of Oklahoma, but it has also provided reliable, timely research materials for our faculty and students. As of May 31, 2003, there are 241,634 Federal publications in our collection. At least 60 percent of all government publications are now available to our users in electronic format. We provide computers equipped with CD and DVD drives to meet the Government Printing Office’s recommended specifications for public access workstations." Connie Mnich, government publications technician, prepared several displays including documents under each President since 1923 and "Forty-six important Federal publications about Oklahoma," a list compiled by Beleu. She also presented a Federal document to Congressman Carson, "A History of the United States Capitol: A Chronicle of Design, Construction, and Politics," gifts to the regional librarians and certificates of appreciation to McQuitty signed by Superintendent of Documents Judith Russell and Gil Baldwin, Director, Library Programs Service. McQuitty presented an Oneida crystal eagle-clock to Mnich. A regional workshop for librarians and technicians who administer and maintain Federal depository library collections or provide reference services to the public was held from 9 a.m. - 12 noon. Beleu presented the workshop, American Memory: Oklahoma. Jeanette McQuitty
Congressman Brad Carson, 2nd Congressional District, Oklahoma, speaks to the crowd gathered to celebrate the Federal Depository’s 80th anniversary.
November Is Biennial Survey Month Watch for Announcements on FDLP-L Dates: November 5 – December 5, 2003 http://www.access.gpo.gov/su_docs/fdlp/bisurvey/03survey.html It’s Online! It’s Easy! It’s Required!
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of the Depository Library Council
April 6-9, 2003
Celebrates 80 Years as Federal Depository
Government Publications Coordinator
John Vaughan Library
Northeastern State University
Government Publications Coordinator
John Vaughan Library
Northeastern State University
Tahlequah, Oklahoma 74464
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Administrative Notes is published in Washington, DC by the Superintendent of Documents, LibraryPrograms Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries. It is published monthly, onthe 15th day of each month; some months may have additional issues. Postmaster send address changes to: The Editor, Administrative Notes
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Last updated: November 12, 2003
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