Circular Letter No. 432

May 8, 1998

TO: Printing and Publishing Officials of the Federal Government

SUBJECT: Direct Delivery of Proofs

In an effort to better maintain schedules through the Government Printing Office (GPO), proofs for jobs submitted on an SF1 or general usage term contract no longer have to be routed through GPO. If your agency feels that it has the resources to review and return proofs to the contractor without GPO's intervention and wishes to assume that responsibility, they can be sent directly from the contractor to your office or other address as specified.

Should you wish to receive your proofs directly, precede your proof address by the phrase "DIRECT TO:". Proofs received directly from contractors will also have to be returned directly to the contractors by your agency. Like direct-deal term contracts, proper documenta-tion will have to be maintained by your agency. You will need to retain copies of receipts showing transmission of proofs and copies of proof slips indicating instructions to the contractor; e.g., OK to print, OK w/c, PE's, AA's. If you need assistance in evaluating or marking your proofs, the Typography and Design Division's Technical Review Section is available at 202-512-2013.

GPO Form 907: So that we can properly administer the contracts, GPO Form 907 (Non-Compliance/Change Report) must be submitted as soon as possible to the GPO whenever there is a contract non-compliance by either the contractor (delinquency) or your agency (delay in returning proofs, AA's, new copy, etc.). This form may be submitted electronically or in a paper format.

If you experience any problems with the contractor, or if you have any questions concerning the above, please contact your Account Representative or Regional or Satellite Printing Procurement Office. Agency personnel who need additional information about proofs and proofing systems should consider attending the "Proofs and Press Sheet Inspections" class offered by GPO's Institute for Federal Printing and Electronic Publishing (202-512-1283).

Sincerely,

ROBERT G. COX
Superintendent,
Departmental Account Representative Division

Questions or comments regarding this service? Contact wwwadmin@gpo.gov.

Page #CIR432  MAY 14, 1998