|
The Provisioner flow allows properly credentialed Provisioners to specify the information required to add a new flow to CDX Web. Click here for registration for new and existing users to establish access to CDX as a Registration Provisioner.
- What software or equipment will I need to participate?
You will need:
- To participate, you will need an e-mail account.
- Internet access
- Internet Explorer v5.5 or higher with 128-bit encryption. Go to the following link to download: http://www.microsoft.com/windows/ie/ie6/downloads/default.mspx.
- Pentium Processor minimum. To check your processer information, open the right click on My Computer and select Properties, go to General tab, the processor information is displayed under the Computer section.
- Microsoft Windows 95B with Y2K Service Pack installed, Windows 98, Windows 2000, or Windows NT4.0 (Service Pack 5 or later). To check for Y2K upgrade in Windows 95 or 98, go to Windows Explorer, select View, click Details, look in C:\Windows to find the Y2KW95.txt file.
- Adobe Acrobat Reader 5.0 or higher
- Printer
- How can I tell what browser version I am using?
In Internet Explorer on the toolbar click Help | About Internet Explorer
- Is there a way to upgrade an older version of Internet Explorer to 128-bit encryption?
Microsoft has an update for IE that will support 128-bit encryption. The update can be downloaded from the Microsoft 128-bit encryption support page (http://www.microsoft.com/windows/ie/ie6/downloads/default.mspx). Users of Internet Explorer 5.5 or later do not require this update because 128-bit encryption support is built-in.
- What happens if I forget my user id and password?
In either case we can restore your access immediately. Call technical support between 8:00am and 6:00pm (EST) (Monday-Friday). Call our toll-free line at 888-890-1995.
- How can I tell what version of Windows I am running?
On your desktop, click Start, then click Settings. Click Control Panel, then click System in the General Tab to locate the system version.
- In which time zone are my transactions time stamped?
Eastern Standard Time (EST).
- Whom do I contact if I have a problem?
For Web Submission Support, three support options are available:
- By Telephone: Person-to-person telephone support is available from 8:00 am to 6:00 pm (EST). Call our toll-free line at 888-890-1995.
- By E-mail: Send e-mail to Technical Support at epacdx@csc.com with "Tech Support" in the Subject line.
- By Fax: Assistance requests are accepted 24 hours a day at 301-429-3905. Support personnel will respond to faxed requests Monday through Friday from 8:00 am to 6:00 pm EST/EDT.
- Will information about me and my company (my name, office phone number, email address, etc) be available to the public and other companies?
No. The only information that will be available in public databases is company name and address. Information about you (office phone number, email address, etc) and technical contacts you include on any CDX forms is kept internally, in accordance with the Privacy Act. This information is stored in internal databases with your submissions so we can quickly contact you (or your technical contact) if we have further questions about your submission.
- Will EPA contact my employer to verify my information?
Yes. EPA will review information in the Digital Signature Agreement (DSA) that submitters send when registering for CDX. EPA then will contact the immediate supervisor or witnessing official who signs the DSA to confirm the submitter's employment as required by General Services Administration. When EPA completes this confirmation, it will inform the submitter how to install the digital signature certificate on his or her workstation's Internet Explorer.
- I can't get into CDX. I've submitted the registration form, had my employment verified and received an e-mail informing me everything is all set, but I'm unable to bring up the CDX page. Is there something else I need to do?
Have you upgraded your Internet Explorer browser to 128-bit encryption? If not, go to http://www.microsoft.com/windows/ie/downloads/recommended/default.asp. Two downloads possible: one for Windows 2000 users and one for all others. If this does not solve the problem call the CDX Help Desk at 1-888-890-1995.
- What is the process for registering?
If you received a letter from the EPA, much of your registration information has been pre-loaded into the registration tables for you to verify. To set up your account with the CDX, you must do the following:
- Use the Internet, via Internet Explorer, to access the CDX registration web page at the URL in your letter from EPA. At this registration web page you will be prompted for a Customer Retrieval Key that was included in your invitation letter.
- Verify the accuracy of the information. If your information is inaccurate, you may modify it online.
- Create your user name, password, and a question that our Help Desk can use to verify your identity if you forget your password.
If you did not receive a letter from the EPA, you can set up your account by doing the following:
- Use the Internet, via Internet Explorer, to access the CDX home page at http://cdx.epa.gov. Select the option "If you are new to CDX and wish to register, please click here."
You will be prompted to select a user name, password, and provide contact information, and identify your facility and your role at the facility. You also may have to send a letter from your employer indicating that you are authorized to report for your facility. Samples of the sponsor letter are available online.
- Create your user name, password, and a question that our Help Desk can use to verify your identity if you forget your password.
- How long does it take to register with CDX?
Registering for CDX takes about 15-20 minutes from start to finish.
- What type of submission method do I choose?
During the registration process, you will be given some options for submitting your reports. Below is a matrix that explains the types of submission method that may be available. Not all of these options may be available for the program area you want to submit to.
| Submission Method |
What is it? |
Is it best for you? |
What does it require? |
| Webform |
A Web form we provide to your account |
- if you currently prepare your form manually it
allows you to keystroke your data into a "smart" form |
- see previous question |
Smart
Form
Upload |
A Web form that uploads an EPA-approved set of
files from your desktop |
- if you use an EPA issued software product
(e.g., ATRS for TRI) |
- see previous question |
| EDI |
Electronic Data Interchange is a standard file
structure used widely for electronic commerce |
- if you are using EDI for other business
activities and store your EPA data in a database- if you provide large,
frequent submission of data to EPA |
- you will need the EPA approved EDI
guidance/format available at http://www.epa.gov/cdx/- configuration
support- EDI mapping/translator tools |
| XML |
eXtensible Mark-up Language provides
formats/structures used widely for Internet-based electronic commerce |
- if you are using XML for other business
activities and store your EPA data in a database- if you are creating a
new system to house this data |
- you will need the EPA approved XML
guidance/format available at http://www.epa.gov/cdx/- configuration
support- XML mapping/parsing tools |
Flat
File
Upload |
An EPA-specified ASCII-based file structure that
is positional (i.e., uses rows and columns to prescribe a particular set
of data in the file) |
- if you are using a database or spreadsheet to
manage the data- if the data is not overly complex- if you don’t want to
manually enter the data into a webform |
- you will need the EPA approved flat file
guidance/format available at http://www.epa.gov/cdx/- configuration
support- flat file mapping/translator
tools |
- Why can I only choose one program to participate in when I register?
When you register, we want to establish or verify your contact information and have you choose your primary program as simply and quickly as possible. When you log on to your account again, you can add other programs that you will be participating in.
- What do I do after registration?
After you have successfully registered, you will be able to submit your data electronically using CDX according to the program schedule.
- How do I submit to CDX?
Using your self-assigned user ID and password, you will log on to CDX. Depending on your submission method, you will either upload the data or complete a web form. At any time, you can change your registration profile to add new forms or change your registration data.
- Can someone else at my company use my CDX user name, password and digital signature? If not, how can I designate a back-up.
Do not let anyone else use your CDX user name, password or digital signature. Sharing your information and your digital signature certificate violates the terms and conditions of the CDX registration; and doing so could result in revocation of your account.
If someone else in your company needs to submit information, they can log on to the CDX registration site at http://cdx.epa.gov. They will be able to choose the first option in the middle of the page which says, "If you are new to CDX and wish to register, please click here."
Although you may not share your user name, password and digital signature certificate with anyone else, more than one person can install their user name, password and digital signature certificate on the same workstation's Internet Explorer browser.
- How do I preregister multiple users?
Only program owners can preregister multiple users. Download and populate this required CDX preregistration Excel template to begin the preregistration process. Once the Excel sheet is populated, e-mail the file to the CSC CDX Project Manager.
- How long before my account is activated?
Your CDX account is active after you complete online registration. You also may have access to the program area you selected. If the program requires a sponsor letter or digital signature agreement, access to that program area will be on hold until approval is granted by the EPA.
- How long is my account active?
Your account is active 2 years from the time you first register on the CDX site.
- How do I renew my account?
Before your account expires, you will be prompted to re-register and asked to recertify your use of the account.
- How do I upload my Air Quality Subsystem files through CDX?
Once you have successfully completed the registration and established your account, you can submit files by logging into the CDX website http://cdx.epa.gov using Internet Explorer and the following steps:
- Log in. When you log in, the MyCDX page will provide the link to the AQS submittal form.
- Navigate to the AQS submittal form.
- Check the information in the pre-populated form and complete the form.
- Click on the SELECT button and locate the file (or files) from your hard drive or network drive.
- Once the files are located, submit them by simply clicking the SEND button. The file is securely sent to CDX via a secure socket layer (SSL) session.
- After the progress indicator indicates the transfer is complete, wait for the confirmation message indicating that the file has successfully transferred.
- From the link on the confirmation you can navigate to the AQS Web Forms system, where you can login and load your data.
- When must I submit Air Quality Subsystem data?
Filing is required quarterly; however, states are encouraged to file more frequently.
- Who do I contact with questions about the AQS System?
Please contact the AQS Help Desk at 866-411-4EPA (866-411-4372) or EPACALLCENTER@epa.gov
- Where can I get current information on Beach reporting requirements, data tools and other references?
Current information on Beach reporting requirements, data tools and other useful references like User Guides and Tutorials may be accessed via the Beach Standards, Monitoring & Notification's Data User Corner Page at http://www.epa.gov/waterscience/beaches/grants/datausers.
- Why was I timed out of my account after accessing the WebSIM/STORET web registration database?
If you are in these interfaces for longer than 20 minutes and try to access the CDX again, you will need to log back in again. For security reasons, the CDX logs accounts out after 20 minutes of inactivity.
- How will Beach Monitoring data be submitted?
Beach Monitoring data may be submitted by either one of two ways: 1) by accessing the Central Data Exchange or 2) by using the STORET local copy (for further information on STORET, please consult the STORET Web site at http://www.epa.gov/storet). Note: Beach Monitoring data providers should choose either CDX or STORET, not both.
- Can Notification data also be submitted using CDX?
Yes. While you may only be responsible for Monitoring data, another organization within your state or territory may be responsible for submitting Notification data. To submit Notification data, return to the "MyCDX" page, go to "Available Account Profiles", select "eBeaches: Notification" and follow the instructions.
- In what format do I prepare my eBeaches Notification data?
To submit your eBeaches Notification data to the EPA via CDX, the data must conform with the current Beach Notification XML schema. Current schemas may be accessed via the Exchange Network Web site http://www.exchangenetwork.net via the Network Registry link in the left margin or the Beach Standards, Monitoring & Notification's Data User Corner Web page at http://www.epa.gov/waterscience/beaches/grants/datausers. The Beaches Notification XML Schema may be used to validate your eBeaches Notification file.
- Why is my Notification submission taking so long?
A file may take up to a couple of hours to pass through the necessary environments and generate a success or error message.
- How do I become certified?
A firm can become certified by submitting a Federal Lead-Based Paint Application and appropriate fees to the U.S. EPA. Applications can be submitted either on-line or by mail. If you would like to submit your application on-line please go to http://cdx.epa.gov. If you would like to mail in your application and payment together or only your payment please send it to:
U.S. Environmental Protection Agency
Washington Financial Management Center
Lead Program User Fees
P.O. Box 360277M
Pittsburgh, PA 15251
If you are only mailing in your application, please send it to:
U.S Environmental Protection Agency
LBP Notification
P.O. Box 14417
Washington, DC 20044-4417
- Who is the attesting individual?
The attesting individual is the individual on the application form who affirms that their firm will only use certified people and appropriate work practice standards as required under §745.227when conducting lead-based paint activities.
- What is the status of my firm application?
For the status of your application please call 1-800-424-LEAD.
- If I submit my application on-line do I also have to pay on-line?
No, you do not have to pay your certification fees on-line. However, by submitting your payment on-line your firm should receive notice of certification within 15 business days from the date the application and payment are submitted. If you choose to submit your payment by mail the process could take approximately 30 days. The mailing address for payment is the following:
U.S. Environmental Protection Agency
Washington Financial Management Center
Lead Program User Fees
P.O. Box 360277M
Pittsburgh, PA 15251
- How do I verify that the fees I am being asked to pay are correct?
Click http://www.epa.gov/opptintr/lead/firm.htm#fees and you will be taken to the fee schedule to assist you in calculating your fees. If you cannot click on the link then copy and paste it into your browser. If you still have questions call 1-800-424-LEAD.
- How do I submit my application on-line?
In your Internet Explorer Web Browser, go to EPA's Central Data Exchange (CDX) at http://cdx.epa.gov. In order to submit on-line you will need to complete a one-time registration process at this site.
- How do I register to submit my application and payment on-line?
At http://cdx.epa.gov, click on "Registration" which appears in the menu on the left and you can begin the registration process. After completing some information about yourself, you will be prompted to select a user name and password and a secret question and answer that only you would know. Select "Certification of Lead-Based Paint Abatement Firms" when prompted. Upon successful completion of this process you will be able to immediately begin submitting your application. In the future to access your account you can go directly to https://cdx.epa.gov/SSL/CDX/Login.asp?Referer.
- What do I do if I forgot my password?
On the account log in page, https://cdx.epa.gov/SSL/CDX/Login.asp?Referer, you will find a link to "re-establish your password". Click on this link and then follow the steps that are provided. You will need to know the answer to your secret question in order to reset your password. You will be asked to establish a new password. That password will then serve as your permanent password. If you have forgotten the answer to your secret question you will need to contact the CDX Helpdesk at (888) 890-1995 or epacdx@csc.com.
- My account appears to be locked. How do I unlock it?
If your account is locked after attempting to log in three times, you can use the same process used to reset a password you forgot. However, if you fail to answer your secret question ten times in a row, you will need to contact the CDX Helpdesk at (888) 890-1995 or epacdx@csc.com.
- I clicked on the "submit" button to submit my application and the next screen told me what I owed, but didn't say whether my application was received. How do I know the application was received?
If you were asked to pay a certain amount your application has been received. However, if you are still unsure please call 1-800-424-LEAD.
- I clicked on the "submit" button to submit my application and nothing happened. What do I do?
Please contact the CDX helpdesk at (888) 890-1995 or epacdx@csc.com and they will assist you.
- I have registered and received the "congratulations you are now registered" web page and email, but I can’t find the application to fill out anywhere?
When you registered you may have selected "ABATEMENT NOTIFICATION" or "TRAINING NOTIFICATION" instead of "FIRM CERTIFICATION APPLICATION". You will need to contact the CDX Helpdesk at (888) 890-1995 or epacdx@csc.com and they will assist you in obtaining access to the on-line application form.
- How do I cancel a payment charged to my credit/debit card?
To cancel a payment, please call 1-800-424-LEAD.
- How do I know that my transaction will be secure?
On-line transactions are managed by the U.S. Department of Treasury. For more information about the security controls in place to protect your transactions, please visit Treasury's Pay.gov site to read about Security at http://www.clevelandfed.org/Paygov/overview.htm#architecture.
- What is an ACH debit transaction?
An ACH debit transaction is an actual debit directly from your personal savings, personal checking or a business checking account. In some instances business checking accounts are blocked from allowing debits. In order to conduct an ACH transaction you will need to provide the routing number for your bank and your savings or checking account information in the required fields. If you have additional questions please call 1-800-424-LEAD.
- How do I submit my Emissions Inventory Data through CDX?
Once you have successfully completed the registration and established your account, you can submit files by logging into the CDX website http://cdx.epa.gov using Internet Explorer and the following steps:
- Log in. When you
log in, the MyCDX page will provide the link to the NEI submittal web form.
- Complete NEI submittal web form and submit zipped file. The general steps involved in completing
and submitting emissions data include the following:
- Check the information in the pre-populated form and complete the form as needed.
Note: In Section III: Geographic Coverage: The ‘For State’ field must have the same state abbreviation as in the filename of the zipped emissions inventory file you are planning to upload.
- At the bottom of the form, designate the file location for the zipped emissions inventory file to be uploaded to CDX, using a file dialog box within your browser. The file name must follow the following naming convention:
- First 3 characters are the program: NEI
- Next 4 characters are program specific: 2-letter state abbreviation and number of submission (ex. MD01)
- User ID used for CDX registration
- Example file name: NEIMD01KALOUPJR.zip
- All files within the zip file should be named using NIF Guidance.
- Once the file is located, submit the file by simply
clicking the SEND button. The file
is securely sent to CDX via a secure socket layer (SSL) session.
- After the progress indicator indicates the transfer is
complete, wait for the confirmation message indicating that the file has
successfully transferred.
- When must I submit my emission inventory data?
The Consolidated Emissions Reporting Rule (CERR) located on http://www.epa.gov/ttn/chief/cerr/index.html describes the reporting dates and the specific emissions inventory data elements that are to be submitted.
In general, the CERR requires that data be submitted annually by June 1.
See the CERR for an explanation of what data should be included in the annual and three-year cycle inventory submittals.
In addition, the EPA Emission Factors and Inventory Group (EFIG)may host submittal opportunities as part of a review and data correction cycle during development of a specific year version of the National Emission Inventory (NEI).
Such data review and correction time periods will be advertised on http://www.epa.gov/ttn/chief and via the NEI Listserve.
CDX will be available by a month and a half prior to specified data due dates.
- How is our RCRA Site ID data sent to the EPA?
The Resource Conservation and Recovery Act (RCRA) Information (RCRAInfo) data is transferred to the EPA facility in the form of windows compatible ZIP files.
The RCRAInfo File Transfer Process extracts the files from these zip files and stores the data in Oracle database "staging" records for further processing.
The RCRA staging process is designed to run as a background process that continuously looks for files to process.
Therefore, there is no user interaction required once the environment is configured and the process is started.
- What type of files can I upload through the Central Data Exchange?
CDX provides an interface for submitters to upload a ZIP file from their local file location (Commonly your C:/ drive), to the CDX/RCRAInfo environments.
The uploaded file must be in the form of a ZIP file and can contain a number of variable of files (2-40 files including a control file which lists the names of the other files in the ZIP file). As a result, each filing must contain at least 2 constituent files.
These constituent files shall be:
- flat files
- column-delimitated
- formatted such that each record in the file is followed by a carriage return/line feed
- formatted per OSW’s additional requirements
The ZIP file must conform to PKWARE’s (de facto) compression standard.
- How can I obtain an approved compression utility to create my ZIP files?
The EPA has tested and approved two compression utilities for use by submitters. Please go to the following link to download one of them:
http://www.epa.gov/cdx/test/zipintro.htm
- Can I submit one file for multiple states?
No. A submitter is limited to filing data for one state per ZIP file.
- Is there a file naming convention that submitters must follow?
Yes. The CDX interface shall validate the filename before it is uploaded with by the following criteria:
- The first 3 characters are the program abbreviation: RCR
- The next 4 characters are program specific: 2-letter state abbreviation followed by the submission number (ie MD01)
- Finally, the TSSMS ID used for CDX Registration: KDH
- Example filename: RCRMD01KDH.zip
- NOTE:The Activity Location (state code) embedded in the file name must match the state code within the submitter's account that is filing the information
- If the filename does not pass validation, the CDX interface shall provide the submitter with a web page describing the error as one of the following issues and prompt the submitter to correct the error in order to complete the file upload process:
- a state code mismatch
- a username mismatch
- a data flow indicator code mismatch (must be "RCR")
- How do I gain access to a RCRA File Transfer account?
Any potential users must first be screened by the EPA program office and pre-registered by the CDX Help Desk. Potential users of the RCRA File Transfer program will need to fill out the necessary contact information and supply their TSSMS ID. For more information on gaining a RCRA File Transfer account, please contact the CDX Help Desk.
- Is there an online user guide?
Yes, there is an online user guide located at:
http://cdx.epa.gov/RCRAFT/UserGuide/
- What is RCRA?
RCRA is the Resource Conservation and Recovery Act, which was first enacted by Congress in 1976; it has been amended several times. RCRA's primary goals are to protect human health and the environment from the potential hazards of waste disposal, to conserve energy and natural resources, to reduce the amount of waste generated, and to ensure that wastes are managed in an environmentally sound manner. RCRA regulates the management of solid waste (e.g., garbage), hazardous waste, and underground storage tanks holding petroleum products or certain chemicals. Regulated wastes are hazardous wastes as defined by Title 40 of the Code of Federal Regulations (40 CFR) Part 261, universal wastes as defined by 40 CFR Part 273, and used oil as defined by 40 CFR Part 279.
Click here for the EPA web site for RCRA regulations.
- Who must file the RCRA Subtitle C Site Identification Form (EPA Form 8700-12)?
If you are subject to requirements under the Resource Conservation and Recovery Act (RCRA) for notifying the U.S. Environmental Protection Agency (EPA) of your regulated waste activities, you must submit complete and submit this form. Be sure to review the Notification of Regulated Waste Activity Instructions and Forms booklet before completing the form. As a handler of regulated wastes, you are responsible for learning and complying with all the requirements that apply to you and your regulated waste activities. RCRA is a Federal law. If you are regulated but do not comply with the RCRA notification requirements, you may be subject to civil penalties.
In addition, remember that the regulations in 40 CFR address only the Federal hazardous waste program. Many States may have notification requirements that differ from the Federal requirements; those States may use EPA Form 8700-12 or they may use a similar State form that requires information not requested in the EPA form. Again, it is your responsibility to make sure that you have completed and submitted all forms required under the Federal or your State program.
- Where can I find the instructions for submitting the RCRA Subtitle C Site Identification Form (EPA Form 8700-12)?
The Notification of Regulated Waste Activity Instructions and Forms booklet (EPA Form 8700-12) can be downloaded from the Internet at:
http://www.epa.gov/epaoswer/hazwaste/data/form8700/forms.htm#links
The instructions contained in this booklet will assist you in obtaining an EPA Identification Number for initial notifications or in revising your form if you are required to submit a subsequent notification. Although this booklet contains information and instructions for completing a Notification of Regulated Waste Activity, it should not be considered a substitute for the regulations in Title 40 of the Code of Federal Regulations. Rather, this booklet serves as a supplement to the regulations and provides additional information not contained in 40 CFR.
- I used to complete a paper form and mail it in. Has this changed?
No. You may still complete the EPA Form 8700-12 and mail it to the appropriate office indicated in the form’s instructions. However, you may elect to complete and submit the form on this web page. You are not required to file this form through the Central Data Exchange.
- Can I use the Federal form to file in all States?
You cannot use the Federal form for some States. Certain States require that you use their specific forms. At this time, there are no States that allow filers to file the RCRA Subtitle C Site Identification Form.
- My State accepts the CDX submission. How do I register to file online?
Go to http://cdx.epa.gov/epa_home.asp and click the "If you are new to CDX and wish to register, please click here." Enter in the required information. Then, choose the " RCRA Subtitle C Site Identification Form" radio button to register for the RCRA program. You only have to register once. If you are responsible for filing the form for multiple RCRA regulated facilities, you will be given a chance associate your registration with all of the facilities.
- Can I request that this information be kept confidential?
All information you submit in an initial or subsequent notification can be released to the public, according to the Freedom of Information Act, unless it is determined to be confidential by EPA pursuant to 40 CFR Part 2. Since notification information is very general, EPA believes it is unlikely that any information in your notification could qualify to be protected from release.
However, you may make a claim of confidentiality by filing a paper form and printing the word "CONFIDENTIAL" on both sides of RCRA Subtitle C Site Identification Form and on any attachments. EPA will take action on the confidentiality claims in accordance with 40 CFR Part 2. The electronic submission makes no allowances for confidential submissions.
- Do I have to provide information for every item on the form?
Most all of the items on the form require you to enter information. Be sure to read the instructions in the booklet carefully and enter the information for the items that apply to you. Only the items that are marked with a red asterisk are required. If you do not complete these, you will be sent to an error screen that tells you what must be done to continue. Certain items are provided for convenience and it may be beneficial to you to supply this additional information.
- I've already submitted a form either through a paper form or a previous electronic submission. Will I have access to that data?
Yes. When you get to the main menu of the RCRA Subtitle C Site Identification Form, you will be able to enter a form with the data elements pre-populated with information from a previous submission or choose to enter data into a "clean" form.
- How will I enter the data into CDX?
Data for a single Site Identification Form is entered just like you would for any web form. For convenience, the form has been broken up into sections similar to the federal paper form. At the bottom of each page you will see a series of buttons. By making the appropriate choice, you can navigate back and forth through the web form.
When you have completed entering the data into the form, you will be given a choice to save the electronic submission of the form or cancel the submission. A confirmation screen will appear. You must print this form, have all certifiers sign the form, and send it via mail to the office listed at the top of the screen. You will not need to submit the entire e-form with the confirmation screen printout. In the event you misplace the confirmation screen, you will be able to enter CDX and print another copy.
We will be implementing digital signature technology into the web form in the future. At that time, you will be able to choose how you wish to sign the form, electronically or via a "wet" ink signature.
- Are all of the data elements required?
No. Only the elements that are marked with a red asterisk are required. If you do not fill out these elements, you will be sent to an error screen that tells you what must be done to continue. However, you may complete all elements of the form if you wish. Certain elements are provided as a convenience and it may be beneficial to you to supply those pieces of information.
- What if my browser crashes while I'm filling out my form?
Don't worry, we have built in data recovery technology into this form. If your browser crashes, or you lose your Internet connection, you can simply return to the CDX web site and continue filling out your form. If you choose, you can begin the submission process again.
- What happens after I submit the form?
You will receive a confirmation email with a copy of the data that you submitted as well as a transaction id number that can be used to print another confirmation screen, track the status of your submission, or make modifications to your submission.
The submission will be forwarded to the appropriate reviewing official in the EPA Region or State agency. The official will either approve or reject the submission. An email with the official's decision will be sent to the filer's email address. If a submission is rejected, you may be able to make corrections to the submission and resubmit. Approved submissions will be placed on file within the EPA's RCRA database.
Note: Once a submission is approved, you will not be able to update that submission. Instead you must complete another new submission.
- Can I track my submission?
Yes. Using the transaction id number, you can use the "Check the status" option to determine where your Site Identification Form is within the submission pipeline.
- Can I print a copy of my form?
Yes. Choose "print" from the RCRA Subtitle C Site Identification Form, and you will be provided with an electronic facsimile of the form completed with your information.
- How secure are my submissions?
Since submissions are linked specifically to information you provide in conjunction with your CDX user id / password and are submitted via SSL technology, they are relatively secure. Do not provide your CDX user id / password to other individuals or leave your Internet browser open while logged into CDX. This is a breach of your agreement with the EPA's Central Data Exchange and may result in the revocation of your CDX privileges.
- Who do I contact with questions about RCRA or the Site Identification Form?
Contact the RCRA Superfund Hotline at 1-800-424-9346.
- Why can't I make data changes to the first two pages of the RMP*WebRC Corrections to Section 1 Registration Information Web form?
Please refer to page 2 of your invitation letter, A new web-based tool for RMP Facilities - What it can and cannot do, this release of the RMP*WebRC application is designed to provide updates for the new data element additions to your RMP required as part of the new rule. The editable data fields are displayed within text boxes.
- I received an invitation letter to pre-register in CDX, but I am unable to register because CDX will not accept my facility's unique information?
CDX access to RMP*WebRC is restricted to one user per facility. Please make sure you have entered your information exactly as it appears in your invitation letter. The CDX Help Desk should determine whether the facility in question has been added to another user profile in CDX.
- Before completing the registration process in CDX I selected CANCEL and was unable to register in CDX using the unique key info from my invitation letter, how do I register in CDX?
Contact the CDX Help Desk to reset your registration information. The unique key information can only be used in CDX once, even if you do not complete the registration process.
- I received an RMP*WebRC invitation letter to register in CDX, but I am already registered in CDX as a TRI user, do I have to register in CDX again for the RMP program?
No. Contact the CDX Help Desk and provide the information from your RMP*WebRC invitation letter. The CDX Help Desk will manually add the RMP program to your existing CDX user profile.
- I am the owner or operator of multiple RMP facilities and received more than one invite letter. Am I required to Register each facility - enter the unique information from each invite letter in CDX?
No. You need only register one time in CDX. Once you have created your CDX user ID and password, you may access the RMP flow (RMP*WebRC Web form) and add additional facilities using the Add Facility option. You will need the facility ID and barcode supplied in the invitation letter to add additional RMP facilities.
- I lost my invitation letter and wish to register in CDX for the RMP program. What should I do?
The CDX Help Desk should verify the requestor's identity (ask for the owner/operator name of record on last RMP, facility ID, and barcode of the last RMP). The CDX Help Desk should provide CDX registration access keys via telephone.
- My CDX pre-registration invitation letter was sent to the previous owner/operator. I am the new owner operator and would like to register in CDX?
Contact the CDX Help Desk. The CDX Help Desk should forward the user to the RMP RC for verification of facility change of ownership.
- What is the "STATE" field on the File Submission page?
This field represents the state corresponding to the data that is being submitted. If you are a regional user, you should select the state that the data corresponds to, not the state where you reside. If data are for tribal water systems, the region should enter the two digit region code)
- What is the "DATA TYPE" field on the File Submission page?
This field describes they type of data that you are submitting to the SDWIS system:
Inventory = INV
Actions = ACT
Both = BOT (Both Inventory and Actions data)
Samples = SAM
- What is the "FISCAL YEAR" field on the File Submission page?
This can be the fiscal year that the file is being submitted in, or the fiscal year that the actions/sample file represents. It will not be used for actions total replace domain processing. You decide.
- What is the "QUARTER" filed on the File Submission page?
This field represents the one digit quarter of the file. This should be the quarter in which the file is being generated.
- What is the "PROCESSING" field on the File Submission page?
This field represents how the file is to be processed by SDWIS/FED:
Traditional processing = TRAD (Incremental)
Total replace processing = TOTR (total replacement of the data in the system)
- What is the "DATA SUPPLIER" field on the File Submission page?
This field represents the supplier of the data. (States and regions can submit data via CDX)
State = ST
Region = RG
- What is the "COMMENT" field on the File Submission page?
This field represents a freeform two-character alphanumeric comment field, allowing a region and state to instert a value to provide additional meaning to the data set contents. Any blanks will be filled in, by CDX, with the letter 'b', in the data set name. If left blank by the user, the data set name will contain the value 'bb' in these positions. This will allow users the flexibility to add an additional piece of information to further characterize the data set name. Regional and state staff should reach agreement on the contents of this field. For example, it could be used to differentiate between different primacy agencies in a state, so values such as CO or NC could be used to differentiate between community and non-community water system primacy agency data.
- What is the meaning of the name that CDX gives my files?
CDX builds the file name, based on the meta-data that you entered into the File Submission screen:
FEDR.Sstxxx.Yyyq.tttt.dcsom.Dyymmdd.Thhmmss
The following table describes the abbreviations used in the above file format:
| Item |
Description |
Mapping From |
| FEDR |
On all file names - this is the account name for the file |
N/A |
| st |
Replace with the two character/digit state/region code |
STATE |
| xxx |
Represents the data type:
Inventory = INV
Actions = ACT
Both = BOT
Samples = SAM |
DATA TYPE |
| yy |
Two-digit fiscal year of the file. This can be the fiscal year that the file is being submitted in, or the fiscal year
that the actions/sample file represents. The user decides. |
DATA TYPE |
| q |
One digit quarter of the file. This should be the quarter in which the file is being submitted. |
QUARTER |
| tttt |
Represents how the file is to be processed by SDWIS/FED.
Traditional processing = TRAD
Total replace processing = TOTR
|
PROCESSING |
| ds |
Represents the supplier of the data.
State = ST
Region = RG |
QUARTER |
| com |
A freeform two-character alphanumeric comment field, allowing a region and state to instert a value to provide additional meaning to the data set contents. Any blanks will be filled in, by CDX, with the letter 'b', in the data set name. If left blank by the user, the data set name will contain the value 'bb' in these positions.
This will allow users the flexibility to add an additional piece of information to further characterize the data set name. Regional and state staff should reach agreement on the contents of this field. For example, it could be used to differentiate between different primacy agencies in a state, so values such as COM or NCM could be used to differentiate between community and non-community water system primacy agency data.
|
COMMENT |
| Dyymmdd |
Date the file upload completed, preceded by the constant "D"
|
Internal, from system |
| Thhmmss |
Time the file upload completed (24 hour clock), preceded by the constant "T"
|
Internal, from system |
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Do I still need to contact SDWIS/Fed Production Control in order to process my data file?
Yes. You still need to contact SDWIS/Fed Production Control in the manner you have in the past; via EMAIL or phone, and provide the same processing instructions that you've provided in the past. The CDX processing provides a secure, web-based data flow to the mainframe. Files will be stored on the mainframe in the data set name provided to you during your CDX session. You need to provide that new filename to SDWIS/Fed Production Control.
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How do I submit attachments of 10MB or more for the TSCAT Submissions?
For practical purposes, limit the size of your file attachments to 10 MB. However, even if it is larger than 10 MB, you still may be able to transmit it electronically. First, try to submit it regularly. This may work. (The recommended limit of 10 MB is more of a practical constraint on your time and the bandwidth on your internet connection, and not with CDX.) If this does not work, then zip the file using any file zipping utility. If this still does not work, then you will have to mail your TSCATS submission as if it were in Hard Copy, and EPA will still accept a diskette or CD with the file in electronic format (preferably PDF or Text), to the following address:
U.S. Environmental Protection Agency
OPPT Document Control Office
7407M
1200 Pennsylvania Ave, N.W.
Washington, D.C. 20460
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How can I modify my company information within TSCATS?
You cannot modify your name, phone number and email address nor can you modify your company name and address within TSCATS. If you need to update or change this information, you can do so within CDX by choosing the option, "Add New Employer Profile." Company information is held within CDX and is used to pre-populate these fields in the TSCATS database and in all other EPA electronic reporting databases so that users will not have to enter the same information over and over again into each database they are using. TSCATS does include additional fields for your office address (if different than company address) and for the name and phone number of technical contacts (if different from you).
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How does the US EPA authenticate digital signatures for Toxic Substances Control Act (TSCA) Test Submissions (TSCATS)?
US EPA will review information in the Digital Signature Agreement (DSA) that TSCA submitters send in upon completion of CDX Registration. EPA will then contact the immediate supervisor or witnessing official who signs the DSA to confirm the submitter's employment. Once this confirmation is completed, EPA will inform the submitter how to install the digital signature certificate on their work station's Internet Explorer browser.
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What is the purpose of registering in the Central Data Exchange (CDX) to access the Safe Drinking Water Accession and Review System (SDWARS) for the second cycle of the Unregulated Contaminant Monitoring Regulation (UCMR2)?
Registering through CDX for SDWARS allows:
- EPA approved laboratories to post results for public water systems (PWSs) to review;
- PWSs to meet their reporting requirements; and
- States and EPA to review the PWS's monitoring results.
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What will happen after I register?
A SDWARS link from your MyCDX page becomes active after you register.
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During UCMR 1, I had a CDX account for SDWARS with a dual role, representing both a utility laboratory and my PWS. Can I register for both roles on a single CDX account for UCMR2?
At this time, only PWSs, State and EPA users may register. If your utility laboratory receives EPA-approval, you will need to establish a separate CDX account representing the role of your laboratory. This upgraded version of SDWARS does not allow a combined CDX account representing both PWS and laboratory roles.
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When can I register as a laboratory?
Only EPA-approved laboratories will receive an invitation to register in CDX for SDWARS. This invitation will be issued to EPA-approved laboratories later in 2007.
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I represented many PWSs that are required to comply with UCMR2. Do I need separate CDX accounts for each of these PWSs or can I consolidate all these PWSs under one CDX account?
You can have multiple PWSs consolidated under an individual CDX account since they all have the same role type as PWSs. When you register for an individual PWS, you can specify an existing CDX account and add that PWS. If you already have multiple CDX accounts for individual PWSs you represent, you can consolidate these under one CDX account through self nomination.
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My PWS must comply with UCMR2, but we have never registered with CDX for SDWARS. How do I establish an account?
Please call the UCMR Message Center at 1-800-949-1581, leave a message that includes your name, phone number, PWS name and PWSID. Clearly indicate your interest in establishing a CDX account for SDWARS. EPA will verify your PWS applicability to the UCMR2 in order to justify establishing an account on CDX for SDWARS. Upon verification, EPA will then contact your PWS, providing instructions on how to complete the registration.
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I have a CDX account for SDWARS but would like to delegate my organization's CDX/SDWARS reporting and/or data review responsibilities to a member of my staff. How can I nominate that individual?
Log-in to CDX and enter SDWARS. In the left sidebar, click the link Nominate User. Follow the screen instructions and fill out the nomination. SDWARS will automatically generate a customer retrieval key (CRK) memo that you must print and deliver to the nominee. Using this CRK, and the CDX pre-registration web link defined in the memo, the nominee can establish a CDX account for SDWARS in their name for your organization to gain immediate access to SDWARS.
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What should I do if I have problems registering or nominating others?
Please call the CDX Help Desk at 1-888-890-1995. Or send an e-mail to epacdx@csc.com with "UCMR Tech Support" in the e-mail subject line. You can also fax assistance requests 24 hours a day to 703-917-7105. Personal support is available from 8:00 a.m. to 6:00 p.m. EST/EDT.
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Where should I look if I want information about UCMR2?
You can visit the UCMR2 Web site at http://www.epa.gov/safewater/ucmr/ucmr2/index.html. If you need additional information, please call the UCMR Message Center at 1-800-949-1581.
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Where should I look to get the Final lab XML schema?
Click here to download the Final lab XML schema .ZIP file. For additional instructions, refer to the Final XML format Implementation Guide.
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Where should I look to get the Final lab upload Implementation Guides?
Click here to get a copy of the Final Flat File format Implementation Guide.
Click here to get a copy of the Final XML format Implementation Guide.
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I'm a lab and I uploaded data as "lab approved" and now need to change those results. How do I gain access to revise these lab approved data?
If you mistakenly uploaded or saved an analytical result with a status of "lab approved" you can no longer edit that result with its current status. Please call the PWS and have them change the status to "PWS Return to Lab. Then, you can edit and re-approve that analytical result.
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Do Sample IDs need to be unique for each method?
No, but they need to be unique for each monitoring type at your lab. For instance, if your lab has used Sample ID '1' for your Assessment Monitoring methods, then you can not use a Sample ID of '1' for any Screening Survey method. This is a system design, it can not be changed.
U.S. ENVIRONMENTAL PROTECTION AGENCY
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