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Intranet Publishing Guidelines: Content

Agency Intranet (Agency Controlled Content)

Approvals
Accuracy
Timeliness/Currency
Personal Home Pages

Linked Content

Approvals

Division Directors are the responsible parties for approval of items to be published to the Intranet. They are also responsible for content, currency and adherence to this publishing guidance.

For more information about the Intranet approval process contact Mike Weaver (weaver.mike@epa.gov), OEI, 202-566-0695.

Accuracy

Complete accuracy for all online information is an important goal. This is true for both the content of the document and the construction (e.g. HTML syntax ) of the document.

In terms of content, care should be exercised in the following areas:

Information on which users may base important decisions (e.g., proposed regulations, environmental data, grant application deadlines, policy guidance, etc.).
Inaccuracies which compromise meaning (e.g., missing text, misaligned table cells, etc.).
Typographic flaws (e.g., titles not italicized, misspellings, grammatical errors, etc.).

Before submitting any document the syntax and spelling should be checked and all links verified. Use your word processor spell checker for spelling and proofread it by hand, as a spell checker can miss a lot of errors. HTML syntax can be checked by using a HTML validation tool such as can be found at http://www.webreference.com/authoring/languages/html/validation.html . .

HTML does not precisely mimic the printed page. The formatting adjustments which are required to present information in HTML are not considered to compromise accuracy if they faithfully convey the information in a document.

Timeliness/Currency:

Effective customer service and your credibility depend on providing information which is up to date. Information, particularly time sensitive information, such as notices which require employee action, must be posted as promptly as possible. Out of date information must be removed or updated promptly.

The party responsible for the document or collection should determine whether the electronic version is the official record and retain those records according to the appropriate records control schedule. Please contact the National Records Management Program Help Desk ( records@epa.gov ) at 202-566-9977 or on the Intranet at http://intranet.epa.gov/nrmp/.

Personal Home Pages

Personal home pages are not permitted on any of the Agency Intranet servers. Personal home pages are those that carry an individual's resume, picture, hobbies, or other interests that serve to promote the individual rather than the Agency.

Linked Content

The Public Access External Link Policy also applies to the Intranets. Please see http://intranet.epa.gov/rmpolicy/ads/orders/2190.3ch1.pdf (PDF, 32KB).