Semiannual Report to Congress

October 1, 2004–March 31, 2005
Office of the Inspector General

Audit Statistics Audit Summary During this reporting period, the Audit Division issued 122 audit reports containing more than $53 million in questioned costs and more than $13 million in funds to be put to better use and made 412 recommendations for management improvement. Specifically, the Audit Division issued 18 internal reports of Department programs funded at more than $1 billion; 40 external reports of contracts, grants, and other agreements funded at more that $202 million; and 64 Single Audit Act audits. In addition, the Audit Division issued 4 Notifications of Irregularities, 2 Management Improvement Memoranda, and 10 Management Letter Reports. Funds Recommended to Be Put to Better Use Audit Reports Number of Audit Reports Funds Recommended to Be Put to Better Use No management decision made by beginning of period 2 $3,928,571 Issued during period 8 $13,016,697 Needing management decision during period 10 $16,945,268 Management decisions made during period: • Amounts management agreed to put to better use1 • Amounts management disagreed to put to better use   6 2 0 $8,293,465 $0 No management decision at end of period 7 $8,651,803 1 Includes instances in which management has taken action to resolve the issue and/or the matter is being closed because remedial action was taken. 2 Three audit reports were not resolved during this reporting period because management has agreed with some, but not all, of the questioned costs in the audits. Audits With Questioned Costs Audit Reports Number of Audit Reports Total Questioned Costs (including unsupported costs) Unsupported Costs No management decision made by beginning of period 13 $16,567,339 $2,112,123 Issued during period 53 $53,803,665 $14,270,832 Needing management decision during period 66 $70,371,004 $16,382,955 Management decisions made during period: • Amount of disallowed costs1 • Amount of costs not disallowed 442 0 $31,354,732 $0 $14,805,682 $0 No management decision at end of period 25 $39,016,272 $1,577,273 1 Includes instances in which management has taken action to resolve the issue and/or the matter is being closed because remedial action was taken. 2 Three audit reports were not resolved during this reporting period because management has agreed with some, but not all, of the questioned costs in the audits. Audits Involving Recommendations for Management Improvements Audit Reports Number of Audit Reports Total Number of Management Improvements Recommended No management decision made by beginning of period 15 52 Issued during period 106 412 Needing management decision during period 121 464 Management decisions made during period: • Number management agreed to implement1 • Number management disagreed with 842 0 366 0 No management decision at end of period 43 98 1 Includes instances in which management has taken action to resolve the issue and/or the matter is being closed because remedial action was taken. 2 Includes six audit reports that were not resolved during this reporting period because management has agreed to implement some, but not all, of the recommended management improvements in these audits. Audit Follow-Up OMB Circular A-50 OMB Circular A-50, Audit Follow-Up, requires audit reports to be resolved within six months of the audit report issuance date. The Audit Division monitors the status of open audit reports to track the audit resolution and closure process. As of March 31, 2005, the OIG had closed 123 audit reports and was monitoring the resolution process of 407 open audit reports. Unresolved Audits Audits Over Six Months Old Without Management Decisions As of March 31, 2005, the following audits had no management decision or were in disagreement: COPS Grants to Albuquerque, New Mexico, Police Department COPS Grants to AMTRAK Police Department COPS Grants to Dona Ana County, New Mexico, Sheriff’s Department COPS Grants to Picuris Pueblo, New Mexico, Police Department COPS Grants to Texas Tech University Police Department, Lubbock, Texas COPS Grants to the Blackfeet Tribal Business Council, Montana COPS Grants to the City of Camden, New Jersey, Police Department COPS Grants to the Kleberg County, Texas, Constable Precinct 4 COPS Grants to the Navajo Department of Resource Enforcement, Window Rock, Arizona Correctional Medical Services’ Compliance with the BOP Contract for Inmate Medical Services at FCI, Fort Dix, New Jersey FBI’s Foreign Language Program – Translation of Counterterrorism and Counterintelligence Foreign Language Material Evaluation and Inspections Statistics The chart below summarizes the Evaluation and Inspections Division’s (E&I) accomplishments for the 6-month reporting period ending March 31, 2005. E&I Workload Accomplishments Number of Reviews Reviews active at beginning of period 9 Reviews initiated 3 Reviews initiated during the last semiannual reporting period but not previously counted 1 Final reports issued 5 Reviews active at end of reporting period 8 Unresolved Reviews DOJ Order 2900.10, Follow-up and Resolution Policy for Inspection Recommendations by the OIG, requires reports to be resolved within six months of the report issuance date. As of March 31, 2005, there were no unresolved recommendations. Investigations Statistics The following chart summarizes the workload and accomplishments of the Investigations Division during the 6-month period ending March 31, 2005. Source of Allegations Hotline (telephone and mail) Other sources Total allegations received 602 3,059 3,661 Investigative Caseload Investigations opened this period Investigations closed this period Investigations in progress as of 3/31/05 163 224 365 Prosecutive Actions Criminal Indictments/Informations Arrests Convictions/Pleas 17 21 34 Administrative Actions Terminations Resignations Disciplinary action 9 31 16 Monetary Results Fines/Restitutions/Recoveries $348,731 Integrity Awareness Briefings OIG investigators conducted 163 Integrity Awareness Briefings for Department employees throughout the country during this reporting period. These briefings are designed to educate employees about the misuse of a public official’s position for personal gain and deter employees from committing such offenses. The briefings reached approximately 8,216 employees.