ADS 103, Delegations of Authority

Revision: 07/17/2003

Release Date: 07/21/2003

New and Revised Policy Directives and Required Procedures:
Sections 103.3.8.2, Program Implementation Authorities, and 103.3.15, DCHA, were revised.

Series 300 Interim Update 03-10, Extension of Govworks Pilot and other Franchise Funds, and Reminder of Signatory Authority

Issued: 07/14/2003

New and Revised Policy Directives and Required Procedures:
Due to continued interest in the use of GovWorks, this Notice extends the Agency GovWorks pilot program through September 30, 2003, to run parallel to the government-wide Franchise Fund pilot which currently expires on that same date. It is anticipated that the government-wide pilot program will be extended again; however, in the event that it is not extended, USAID's pilot program will expire commensurate with the government-wide program….

Series 300, Interim Update 03-09, Issuance of Acquisition and Assistance Policy Directive (AAPD) 03-06 "Expedited Acquisition and Assistance Procedures for Afghanistan"

Issued: 06/27/2003

New and Revised Policy Directives and Required Procedures:
The AAPD provides implementation guidance for using the various waivers and exceptions approved by the Administrator to facilitate and expedite implementation of programs and activities in Afghanistan undertaken under the policy-setting and operational guidance of the Bureau for Asia and the Near East.

Individuals Authorized To Send Agency Notices to Notice Mailbox (Authorized Senders) - Mandatory Reference for ADS 504

Revision: 07/14/2003

Posted: 07/16/2003

New and Revised Policy Directives and Required Procedures: Change in Authorized Senders for AFSA: Joe Pastic and Suzan Reager were replaced by Bill Carter and Asgeir Sigfusson.

ADS 623, Administrative Accounts Receivable

Revision: 06/30/2003

Posted: 07/01/2003

New and Revised Policy Directives and Required Procedures:
This revision

• Incorporates the standard financial management policy on documentation.
• Updates the Office of Management and Budget (OMB) Bulletin on Form and Content from 97-1 to 01-09.
• Incorporates the Federal Accounting Standards Advisory Board (FASAB) requirement to record bad debt losses through the use of allowance accounts.
• Emphasizes the requirement to use the OMB estimation model for use of allowance calculations for pre-1992 loans and guarantees with the appropriate internal control oversight when there are significant differences.

ADS 631, Accrued Expenditures

Revision: 06/30/2003

Posted: 07/03/2003

New and Revised Policy Directives and Required Procedures:
This revision –

• Updates USAID/W policy and procedures from New Management Systems (NMS) AID World-wide Accounting and Control System (AWACS) to what is needed for Phoenix.
• The USAID/W portion incorporates operations under the Accruals Reporting System (ARS) for quarterly and annual reporting. This includes an Additional Help Reference - Reading the Accruals Report.
• Clarifies the Mission accrual process from the previous version of ADS 631.
• Provides a new resource on how to justify and document accruals in the Additional Help Reference - Accrual Documentation.
• Better defines and differentiates the responsibilities of the Obligation Manager in USAID/W and the Missions.
• Expands and clarifies the accounting principles involved.
• Identifies the need for the Obligation Manager to deobligate excess or unneeded funds, citing the Deobligation Guidebook as an Internal Mandatory Reference.

Accrual Documentation, an Additional Help reference for ADS 631

New Reference: 07/03/2003

Posted: 07/03/2003

New and Revised Policy Directives and Required Procedures:
This new Additional Help reference provides detailed instructions on developing and justifying accruals.

Reading the Accruals Report, an Additional Help reference for ADS 631

New Reference: 07/03/2003

Posted: 07/03/2003

New and Revised Policy Directives and Required Procedures:
This new Additional Help reference explains the reporting and accrual procedures in Phoenix.