DOD PILOT MENTOR-PROTEGE PROGRAM
(Revised
I-100 Purpose
I-101 Definitions
I- 101.1 Historically Black college or university
I- 101.2 Minority institution of higher education
I- 101.3 Eligible entity employing the severely disabled
I- 101.4 Severely disabled individual
I- 101.5 Small disadvantaged business (SDB)
I- 101.6 Women-owned small business
I- 101.7 HUBZone small business
I- 101.8 Service-disabled veteran-owned small business
I- 102 Participant eligibility
I- 103 Program duration
I- 104 Selection of protege firms
I- 105
I- 106 Development of mentor-protege agreements
I- 107 Elements of a mentor-protege agreement
I- 108 Submission and approval of mentor-protege agreements
I- 109 Reimbursement agreements
I- 110 Credit agreements
I- 110.1 Program provisions applicable to credit agreements
I- 110.2 Credit adjustments
I- 111 Agreement terminations
I- 112 Reporting requirements
I- 112.1 Reporting requirements applicable to SF294/SF295 reports
I- 112.2 Program specific reporting requirements
I- 113 Performance reviews
I-100 Purpose.
(a) This Appendix I to 48 CFR
Chapter 2 implements the Pilot Mentor-Protege Program
(hereafter referred to as the “Program”) established under Section 831 of Pub.
L. 101-510, the National Defense Authorization Act for Fiscal Year 1991 (10 U.S.C. 2302 note).
The purpose of the Program is to—
(1) Provide incentives to major DoD contractors, performing under at least one active
approved subcontracting plan negotiated with DoD or
another Federal agency, to assist protege firms in
enhancing their capabilities to satisfy DoD and other
contract and subcontract requirements;
(2) Increase the overall participation of protege firms as subcontractors and suppliers under DoD contracts, other Federal
agency contracts, and commercial contracts; and
(3) Foster the establishment of long-term
business relationships between protege firms and such
contractors.
(b) Under the Program, eligible companies approved
as mentor firms will enter into mentor-protege
agreements with eligible protege firms to provide
appropriate developmental assistance to enhance the capabilities of the protege firms to perform as subcontractors and
suppliers. DoD may provide the mentor firm with either cost
reimbursement or credit against applicable subcontracting goals established
under contracts with DoD or other Federal agencies.
(c) DoD
will measure the overall success of the Program by the extent to which the
Program results in—
(1) An increase in the dollar value of contract
and subcontract awards to protege firms (under DoD contracts, contracts awarded
by other Federal agencies, and commercial contracts) from the date of their
entry into the Program until 2 years after the conclusion of the agreement;
(2) An increase in the number and dollar value of
subcontracts awarded to a protege firm (or former protege firm) by its mentor firm (or former mentor firm);
and
(3) An increase in the employment level of protege firms from the date of entry into the Program until
2 years after the completion of the agreement.
(d) This policy sets forth the procedures for
participation in the Program applicable to companies that are interested in
receiving—
(1) Reimbursement through a separate contract
line item in a DoD contract
or a separate contract with DoD; or
(2) Credit toward applicable subcontracting goals
for costs incurred under the Program.
I-101
Definitions.
I-101.1
Historically Black college or university.
An institution determined by the
Secretary of Education to meet the requirements of 34 CFR
608.2. The term also means any nonprofit
research institution that was an integral part of such a college or university
before
I-101.2
Minority institution of higher education.
An institution of higher
education with a student body that reflects the composition specified in
section 312(b)(3), (4), and (5) of the Higher
Education Act of 1965 (20 U.S.C. 1058(b)(3), (4), and
(5)).
I-101.3
Eligible entity employing the severely disabled.
A business entity operated on a
for-profit or nonprofit basis that—
(a) Uses rehabilitative engineering to provide
employment opportunities for severely disabled individuals and integrates
severely disabled individuals into its workforce;
(b) Employs severely disabled individuals at a
rate that averages not less than 20 percent of its total workforce;
(c) Employs each severely disabled individual in
its workforce generally on the basis of 40 hours per week; and
(d) Pays not less than the minimum wage
prescribed pursuant to section 6 of the Fair Labor Standards Act (29 U.S.C. 206) to those employees who are severely disabled
individuals.
I-101.4
Severely disabled individual.
An individual who has a physical
or mental disability which constitutes a substantial handicap to employment and
which, in accordance with criteria prescribed by the Committee for the Purchase
from the Blind and Other Severely Handicapped established by the first section
of the Act of June 25, 1938 (41 U.S.C. 46; popularly
known as the “Javits-Wagner-O’Day Act”) is of such a
nature that the individual is otherwise prevented from engaging in normal
competitive employment.
I-101.5 Small
disadvantaged business (SDB).
A small business concern that is—
(a) An SDB concern as
defined at 219.001, paragraph (1) of the definition of "small
disadvantaged business concern";
(b) A business entity owned and controlled by an
Indian tribe as defined in Section 8(a)(13) of the Small Business Act (15 U.S.C. 637(a)(13)); or
(c) A business entity owned and controlled by a
Native Hawaiian Organization as defined in Section 8(a)(15)
of the Small Business Act.
I-101.6 Women-owned
small business.
A small business concern owned
and controlled by women as defined in Section 8(d)(3)(D) of the Small Business
Act (15 U.S.C. 637(d)(3)(D)).
I-101.7 HUBZone
small business.
A qualified HUBZone small business concern as determined by the Small Business Administration in accordance with 13 CFR Part 126.
I-101.8 Service-disabled
veteran-owned small business.
A small business concern owned and controlled by service-disabled
veterans as defined in Section 8(d)(3) of the Small Business Act (15 U.S.C. 637(d)(3)).
I-102 Participant
eligibility.
(a) To be eligible to participate as a mentor, an
entity must be—
(1) An entity other than small business, unless a
waiver to the small business exception has been obtained from the Director,
Small and Disadvantaged Business Utilization (SADBU),
OUSD(AT&L), that is a prime
contractor to DoD with an active subcontracting plan;
or
(2) A graduated 8(a) firm that provides
documentation of its ability to serve as a mentor; and
(3) Approved to participate as a mentor in
accordance with I-105.
(b) To be eligible to participate as a protege, an entity must be--
(1) An SDB, a women-owned
small business, a HUBZone small business, a
service-disabled veteran-owned small business, or an eligible entity employing
the severely disabled;
(2) Eligible for the award of Federal contracts;
and
(3) A small business according to the Small
Business Administration (SBA) size standard for the North American Industry
Classification System (NAICS) code that represents
the contemplated supplies or services to be provided by the protege
firm to the mentor firm if the firm is representing itself as a qualifying
entity under the definition at I-101.5(a) or I-101.6.
(c)
(d) If at any time the SBA (or DoD in the case of entities
employing the severely disabled) determines that a protege
is ineligible, assistance that the mentor firm furnishes to the protege after the date of the determination may not be
considered assistance furnished under the Program.
(e) A company may not be approved for
participation in the Program as a mentor firm if, at the time of requesting
participation in the Program, it is currently debarred
or suspended from contracting with the Federal Government pursuant to FAR
Subpart 9.4.
(f) If the mentor firm is suspended or debarred
while performing under an approved mentor-protege
agreement, the mentor firm—
(1) May continue to provide assistance to its protege firms pursuant to approved mentor-protege agreements entered into prior to the imposition of
such suspension or debarment;
(2) May not be reimbursed or take credit for any
costs of providing developmental assistance to its protege
firm, incurred more than 30 days after the imposition of such suspension or
debarment; and
(3) Must promptly give notice of its suspension
or debarment to its protege firm and the cognizant Component Director, SADBU.
I-103 Program
duration.
(a) New mentor-protege
agreements may be submitted and approved through
(b) Mentors incurring costs prior to
(1) Credit toward the attainment of its
applicable subcontracting goals for unreimbursed
costs incurred in providing developmental assistance to its protege
firm(s);
(2) Reimbursement pursuant to the execution of a
separately priced contract line item added to a contract; or
(3) Reimbursement pursuant to entering into a
separate DoD contract upon
determination by the cognizant Component Director, SADBU,
that unusual circumstances justify using a separate contract.
I-104
Selection of protege firms.
(a)
(b) The selection of protege
firms by mentor firms may not be protested, except as in paragraph (c) of this
section.
(c) In the event of a protest regarding the size
or disadvantaged status of an entity selected to be a protege
firm as defined in I-101.5, the mentor firm must refer the protest to the SBA
to resolve in accordance with 13 CFR Part 121 (with
respect to size) or 13 CFR Part 124 (with respect to
disadvantaged status).
(d) For purposes of the Small Business Act, no
determination of affiliation or control (either direct or indirect) may be
found between a protege firm and its mentor firm on
the basis that the mentor firm has agreed to furnish (or has furnished) to its protege firm, pursuant to a mentor-protege
agreement, any form of developmental assistance described in I-107(f).
(e) A protege firm may
have only one active DoD
mentor-protege agreement.
I-105
(a) An entity seeking to participate as a mentor
must apply to the cognizant Component Director, SADBU, to establish its initial eligibility as a
mentor. This application may accompany
its initial mentor-protege agreement.
(b) The application must provide the following
information:
(1) A statement that the company is currently
performing under at least one active approved subcontracting plan negotiated
with DoD or another Federal
agency pursuant to FAR 19.702, and that the company is currently eligible for
the award of Federal contracts or a statement that the entity is a graduated
8(a) firm.
(2) A summary of the company's historical and
recent activities and accomplishments under its small and disadvantaged
business utilization program.
(3) The total dollar amount of DoD contracts and subcontracts
that the company received during the 2 preceding fiscal years. (Show prime contracts and subcontracts
separately per year.)
(4) The total dollar amount of all other Federal
agency contracts and subcontracts that the company received during the 2
preceding fiscal years. (Show prime
contracts and subcontracts separately per year.)
(5) The total dollar amount of subcontracts that
the company awarded under DoD
contracts during the 2 preceding fiscal years.
(6) The total dollar amount of subcontracts that
the company awarded under all other Federal agency contracts during the 2
preceding fiscal years.
(7) The total dollar amount and percentage of
subcontracts that the company awarded to all SDB,
women-owned small business, HUBZone small business,
and service-disabled veteran-owned small business firms under DoD contracts and other Federal agency contracts during the
2 preceding fiscal years. (Show DoD subcontract awards separately.) If the company presently is required to
submit a Standard Form (SF) 295, Summary Subcontract Report, the request must
include copies of the final reports for the 2 preceding fiscal years.
(8) Information on the company’s ability to
provide developmental assistance to its eligible proteges.
(c) A template of the mentor application is
available at: www.acq.osd.mil/sadbu/mentor_protege.
(d) Companies that apply for participation and are
not approved will be provided the reasons and an opportunity to submit
additional information for reconsideration.
I-106 Development of mentor-protege agreements.
(a) Prospective mentors and their proteges may choose to execute letters of intent prior to
negotiation of mentor-protege agreements.
(b) The agreements should be structured after
completion of a preliminary assessment of the developmental needs of the protege firm and mutual agreement regarding the
developmental assistance to be provided to address those needs and enhance the protege’s ability to perform successfully under contracts
or subcontracts.
(c) A mentor firm may not require a protege firm to enter into a mentor-protege
agreement as a condition for award of a contract by the mentor firm, including
a subcontract under a DoD
contract awarded to the mentor firm.
(d) The mentor-protege
agreement may provide for the mentor firm to furnish any or all of the
following types of developmental assistance:
(1) Assistance by mentor firm personnel in—
(i) General business
management, including organizational management, financial management, and
personnel management, marketing, business development, and overall business
planning;
(ii) Engineering and technical matters such as
production inventory control and quality assurance; and
(iii) Any other assistance designed to develop the
capabilities of the protege firm under the
developmental program.
(2) Award of subcontracts under DoD contracts or other contracts
on a noncompetitive basis.
(3) Payment of progress payments for the
performance of subcontracts by a protege firm in
amounts as provided for in the subcontract; but in no event may any such
progress payment exceed 100 percent of the costs incurred by the protege firm for the performance of the subcontract. Provision of progress payments by a mentor
firm to a protege firm at a rate other than the
customary rate for the firm must be implemented in accordance with FAR
32.504(c).
(4) Advance payments under such
subcontracts. The mentor firm must
administer advance payments in accordance with FAR Subpart 32.4.
(5) Loans.
(6) Investment(s) in the protege
firm in exchange for an ownership interest in the protege
firm, not to exceed 10 percent of the total ownership interest. Investments may include, but are not limited
to, cash, stock, and contributions in kind.
(7) Assistance that the mentor firm obtains for
the protege firm from one or more of the following:
(i) Small Business
Development Centers established pursuant to Section 21 of the Small Business
Act (15 U.S.C. 648).
(ii) Entities providing procurement technical
assistance pursuant to 10 U.S.C. Chapter 142
(Procurement Technical Assistance Centers).
(iii) Historically Black colleges and universities.
(iv) Minority
institutions of higher education.
(e) Pursuant to FAR 31.109, approved
mentor firms seeking either reimbursement or credit are strongly encouraged to
enter into an advance agreement with the contracting officer responsible for
determining final indirect cost rates under FAR 42.705. The purpose of the advance agreement is to
establish the accounting treatment of the costs of the developmental assistance
pursuant to the mentor-protege agreement prior to the
incurring of any costs by the mentor firm.
An advance agreement is an attempt by both the Government and the mentor
firm to avoid possible subsequent dispute based on questions related to
reasonableness, allocability, or allowability
of the costs of developmental assistance under the Program. Absent an advance agreement, mentor firms are
advised to establish the accounting treatment of such costs and to address the
need for any changes to their cost accounting practices that may result from
the implementation of a mentor-protege agreement,
prior to incurring any costs, and irrespective of whether costs will be
reimbursed or credited.
(f) Developmental assistance provided under an
approved mentor-protege agreement is distinct from,
and must not duplicate, any effort that is the normal and expected product of
the award and administration of the mentor firm's subcontracts. Costs
associated with the latter must be accumulated and charged in accordance with
the contractor's approved accounting practices; they are not considered
developmental assistance costs eligible for either credit or reimbursement
under the Program.
I-107 Elements
of a mentor-protege agreement.
Each mentor-protege
agreement will contain the following elements:
(a) The name, address, e-mail address, and
telephone number of the mentor and protege points of
contact;
(b) The NAICS code(s)
that represent the contemplated supplies or services to be provided by the protege firm to the mentor firm and a statement that, at
the time the agreement is submitted for approval, the protege
firm, if an SDB, a women-owned small business, a HUBZone small business, or a service-disabled veteran-owned
small business concern, does not exceed the size standard for the appropriate NAICS code;
(c) A statement that the protege
firm is eligible to participate in accordance with I-102(b);
(d) A statement that the mentor is eligible to
participate in accordance with I-102;
(e) A preliminary assessment of the developmental
needs of the protege firm;
(f) A developmental program for the protege firm specifying the type of assistance the mentor
will provide to the protege and how that assistance
will--
(1) Increase the protege’s
ability to participate in DoD,
Federal, and/or commercial contracts and subcontracts; and
(2) Increase small business subcontracting
opportunities in industry categories where eligible proteges
or other small business firms are not dominant in the company’s vendor base;
(g) Factors to assess the protege
firm's developmental progress under the Program, including specific milestones
for providing each element of the identified assistance;
(h) An estimate of the dollar value and type of
subcontracts that the mentor firm will award to the protege
firm, and the period of time over which the subcontracts will be awarded;
(i) A statement from the protege
firm indicating its commitment to comply with the requirements for reporting
and for review of the agreement during the duration of the agreement and for 2
years thereafter;
(j) A program participation term for the
agreement that does not exceed 3 years.
Requests for an extension of the agreement for a period not to exceed an
additional 2 years are subject to the approval of the cognizant
Component Director, SADBU. The justification must detail the unusual
circumstances that warrant a term in excess of 3 years;
(k) Procedures for the mentor firm to notify the protege firm in writing at least 30 days in advance of the
mentor firm's intent to voluntarily withdraw its participation in the
Program. A mentor firm may voluntarily
terminate its mentor-protege agreement(s) only if it
no longer wants to be a participant in the Program as a mentor firm. Otherwise, a mentor firm must terminate a
mentor-protege agreement for cause;
(l) Procedures for the mentor firm to terminate
the mentor-protege agreement for cause which provide
that—
(1) The mentor firm must furnish the protege firm a written notice of the proposed termination,
stating the specific reasons for such action, at least 30 days in advance of
the effective date of such proposed termination;
(2) The protege firm
must have 30 days to respond to such notice of proposed termination, and may
rebut any findings believed to be erroneous and offer a remedial program;
(3) Upon prompt consideration of the protege firm's response, the mentor firm must either
withdraw the notice of proposed termination and continue the protege firm's participation, or issue the notice of
termination; and
(4) The decision of the mentor firm regarding
termination for cause, conforming with the requirements of this section, will
be final and is not reviewable by DoD;
(m) Procedures for a protege
firm to notify the mentor firm in writing at least 30 days in advance of the protege firm's intent to voluntarily terminate the mentor-protege agreement;
(n) Additional terms and conditions as may be
agreed upon by both parties; and
(o) Signatures and dates for both parties to the
mentor-protege agreement.
I-108 Submission and approval of mentor-protege agreements.
(a) Upon solicitation or as determined by the
cognizant DoD component,
mentors will submit—
(1) A mentor application pursuant to I-105, if
the mentor has not been previously approved to participate;
(2) A signed mentor-protege
agreement pursuant to I-107;
(3) A statement as to whether the mentor is
seeking credit or reimbursement of costs incurred;
(4) The estimated cost of the technical
assistance to be provided, broken out per year;
(5) A justification if program participation term
is greater than 3 years (Term of agreements may not exceed 5 years); and
(6) For reimbursable agreements, a specific
justification for developmental costs in excess of $1,000,000 per year.
(b) When seeking reimbursement of costs,
cognizant DoD components may
require additional information.
(c) The mentor-protege
agreement must be approved by the cognizant Component
Director, SADBU, prior to incurring costs eligible
for credit.
(d) The cognizant DoD
component will execute a contract modification or a separate contract, if
justified pursuant to I-103(b)(3), prior to the
mentor’s incurring costs eligible for reimbursement.
(e) Credit agreements that are not associated
with an existing DoD program and/or component will be
submitted for approval to Director, SADBU, Defense
Contract Management Agency (DCMA), via the mentor’s
cognizant administrative contracting officer.
(f) A prospective mentor that has identified
Program funds to be made available from a DoD
program manager must provide the information in paragraph (a) of this section
through the program manager to the cognizant Component Director, SADBU, with a letter signed by the program manager
indicating the amount of funding that has been identified for the developmental
assistance program.
I-109
Reimbursement agreements.
The following provisions apply to
all reimbursable mentor-protege agreements:
(a) Assistance provided in the form of progress
payments to a protege firm in excess of the customary
progress payment rate for the firm will be reimbursed only if implemented in
accordance with FAR 32.504(c).
(b) Assistance provided in the form of advance
payments will be reimbursed only if the payments have been provided to a protege firm under subcontract terms and conditions similar
to those in the clause at FAR 52.232-12, Advance Payments. Reimbursement of any advance payments will be
made pursuant to the inclusion of the clause at DFARS
252.232-7005, Reimbursement of Subcontractor Advance Payments--DoD Pilot Mentor-Protege Program,
in appropriate contracts. In requesting
reimbursement, the mentor firm agrees that the risk of any financial loss due
to the failure or inability of a protege firm to
repay any unliquidated advance payments will be the
sole responsibility of the mentor firm.
(c) The primary forms of developmental assistance
authorized for reimbursement under the Program are identified in I-106(d). On a case-by-case basis, Component Directors,
SADBU, at their discretion, may approve additional
incidental expenses for reimbursement, provided these expenses do not exceed 10
percent of the total estimated cost of the agreement.
(d) The total amount reimbursed to a mentor firm
for costs of assistance furnished to a protege firm
in a fiscal year may not exceed $1,000,000 unless the cognizant
Component Director, SADBU, determines in writing that
unusual circumstances justify reimbursement at a higher amount. Request for authority to reimburse in excess
of $1,000,000 must detail the unusual circumstances and must be endorsed and submitted
by the program manager to the cognizant Component Director,
SADBU.
(e) Developmental assistance costs that
are incurred pursuant to an approved reimbursable mentor-protege
agreement, and have been charged to, but not reimbursed through, a separate
contract, or through a separately priced contract line item added to a DoD contract, will not be otherwise reimbursed, as either a
direct or indirect cost, under any other DoD
contract, irrespective of whether the costs have been recognized for credit
against applicable subcontracting goals.
I-110 Credit
agreements.
I-110.1
Program provisions applicable to credit agreements.
(a) Developmental assistance costs incurred by a
mentor firm for providing assistance to a protege
firm pursuant to an approved credit mentor-protege
agreement may be credited as if the costs were incurred under a subcontract
award to that protege, for the
purpose of determining the performance of the mentor firm in attaining an
applicable subcontracting goal established under any contract containing a
subcontracting plan pursuant to the clause at FAR 52.219-9, Small Business
Subcontracting Plan, or the provisions of the DoD
Comprehensive Subcontracting Plan Test Program.
Unreimbursed developmental assistance costs
incurred for a protege firm that is an eligible
entity employing the severely disabled may be credited toward the mentor firm's
small disadvantaged business subcontracting goal, even if the protege firm is not a small disadvantaged business concern.
(b) Costs that have been reimbursed through
inclusion in indirect expense pools may also be credited as subcontract awards
for determining the performance of the mentor firm in attaining an applicable
subcontracting goal established under any contract containing a subcontracting
plan. However, costs that have not been
reimbursed because they are not reasonable, allocable, or allowable will not be
recognized for crediting purposes.
(c) Other costs that are
not eligible for reimbursement pursuant to I-106(d) may be recognized for
credit only if requested, identified, and incorporated in an approved mentor-protege agreement.
(d) The amount of credit a mentor firm may
receive for any such unreimbursed developmental
assistance costs must be equal to—
(1) Four times the total amount of such costs
attributable to assistance provided by small business development centers,
historically Black colleges and universities, minority institutions, and
procurement technical assistance centers.
(2) Three times the total
amount of such costs attributable to assistance furnished by the mentor's
employees.
(3) Two times the total
amount of other such costs incurred by the mentor in carrying out the
developmental assistance program.
I-110.2 Credit
adjustments.
(a) Adjustments may be made to the amount of
credit claimed if the Director, SADBU, OUSD(AT&L), determines that—
(1) A mentor firm's performance in the attainment
of its subcontracting goals through actual subcontract awards declined from the
prior fiscal year without justifiable cause; and
(2) Imposition of such a limitation on credit
appears to be warranted to prevent abuse of this incentive for the mentor
firm's participation in the Program.
(b) The mentor firm must be afforded the
opportunity to explain the decline in small business subcontract awards before
imposition of any such limitation on credit.
In making the final decision to impose a limitation on credit, the
Director, SADBU, OUSD(AT&L),
must consider¾
(1) The mentor firm's overall small business
participation rates (in terms of percentages of subcontract awards and dollars
awarded) as compared to the participation rates existing during the 2 fiscal
years prior to the firm's admission to the Program;
(2) The mentor firm's aggregate prime contract
awards during the prior 2 fiscal years and the total amount of subcontract
awards under such contracts; and
(3) Such other information the mentor firm may
wish to submit.
(c) The decision of the Director, SADBU, OUSD(AT&L), regarding the imposition of a limitation on credit will be final.
I-111 Agreement terminations.
(a) Mentors and/or proteges
must send a copy of any termination notices to the cognizant Component
Director, SADBU, that approved the agreement, and the DCMA
administrative contracting officer responsible for conducting the annual review
pursuant to I-113.
(b) For reimbursable agreements, mentors must
also send copies
of any termination to the program manager and to the contracting officer.
(c) Termination of a mentor-protege
agreement will not impair the obligations of the mentor firm to perform
pursuant to its contractual obligations under Government contracts and
subcontracts.
(d) Termination of all or part of the mentor-protege agreement will not impair the obligations of the protege firm to perform pursuant to its contractual
obligations under any contract awarded to the protege
firm by the mentor firm.
(e) Mentors and proteges
will follow provisions of the mentor-protege
agreement developed in compliance with I-107(k) through (m).
I-112
Reporting requirements.
I-112.1
Reporting requirements applicable to SF294/SF295 reports.
(a) Amounts credited toward applicable
subcontracting goal(s) for unreimbursed costs under
the Program must be separately identified on the appropriate SF294/SF295
reports from the amounts credited toward the goal(s) resulting from the award
of actual subcontracts to protege firms. The combination of the two must equal the
mentor firm's overall accomplishment toward the applicable goal(s).
(b) A mentor firm may receive credit toward the
attainment of an SDB subcontracting goal for each
subcontract awarded by the mentor firm to an entity that qualifies as a protege firm pursuant to I-101.3 or I-101.5.
(c) For purposes of calculating any incentives to
be paid to a mentor firm for exceeding an SDB
subcontracting goal pursuant to the clause at FAR 52.219-26, Small
Disadvantaged Business Participation Program--Incentive Subcontracting, incentives
will be paid only if an SDB subcontracting goal has
been exceeded as a result of actual subcontract awards to SDBs
(i.e., excluding credit).
I-112.2
Program specific reporting requirements.
(a) Mentors must report on the progress made under active mentor-protege agreements semiannually for the periods ending March 31st and September 30th throughout the Program participation term of the agreement. The September 30th report must address the entire fiscal year.
(b) Reports are due 30 days after the close of each reporting period.
(c) Each report must include the following data on performance under the mentor-protege agreement:
(1) Dollars obligated (for reimbursable agreements).
(2) Expenditures.
(3) Dollars credited, if any, toward applicable subcontracting goals as a result of developmental assistance provided to the protege and a copy of the SF294 and/or SF295 for each contract where developmental assistance was credited.
(4) The number and dollar value of subcontracts awarded to the protege firm.
(5) Description of developmental assistance provided, including milestones achieved.
(6) Impact of the agreement in terms of capabilities enhanced, certifications received, and/or technology transferred.
(d)
A recommended reporting format and
guidance for its submission are available at: www.acq.osd.mil/sadbu/mentor_protege.
(e) The protege must provide data, annually by October 31st, on the progress made during the prior fiscal year by the protege in employment, revenues, and participation in DoD contracts during—
(1) Each fiscal year of the Program participation term; and
(2) Each of the 2 fiscal years following the expiration of the Program participation term.
(f) The protege report required by paragraph (e) of this section may be provided as part of the mentor report for the period ending September 30th required by paragraph (a) of this section.
(g) Progress reports must be submitted—
(1) For credit agreements, to the cognizant Component Director, SADBU, that approved the agreement, and the mentor’s cognizant DCMA administrative contracting officer; and
(2)
For reimbursable agreements, to the
cognizant Component Director, SADBU, the contracting officer, the DCMA administrative contracting officer, and the program
manager.
I-113 Performance
reviews.
(a) DCMA will conduct
annual performance reviews of the progress and accomplishments realized under
approved mentor-protege agreements. These reviews must verify data provided on
the semiannual reports and must provide information as to—
(1)
Whether all costs reimbursed to the mentor firm under the agreement were
reasonably incurred to furnish assistance to the protege
in accordance with the mentor-protege agreement and
applicable regulations and procedures; and
(2) Whether the mentor and protege accurately reported progress made by the protege in employment, revenues, and participation in DoD contracts during the Program participation term and for 2 fiscal years following the expiration of the Program participation term.
(b) A checklist for annual performance reviews is
available at www.acq.osd.mil/sadbu/mentor_protege.