ADS 101, Agency Programs and Functions

Revision: 07/29/2003

Release Date: 08/05/2003

New and Revised Policy Directives and Required Procedures:

This revision updates the functional statements to reflect the Washington reorganization of 2002; the termination of USAEP in ANE; the addition of language reinstituting the Offices of the USAID Representative; and the revised functional statement of EOP to comply with existing legislation.

• The LPA revision is effective 09/22/2002.
• The PPC change is effective 07/05/2002.
• The AFR change is effective 09/08/2002.
• The E&E change is effective 09/22/2002.
• The ANE change is effective 10/06/2002.
• The LAC change is effective 08/25/2002.
• The GH change is effective 09/22/2002.
• The EGAT change is effective 10/06/2002.
• The DCHA change is effective 09/22/2002.
• All other changes are effective 07/24/2003.

ADS 260, Geographic Codes

New Chapter: 08/07/2003

Release Date: 08/28/2003

New and Revised Policy Directives and Required Procedures:
This new ADS chapter supersedes the Geographic Code Book, originally published as part of the AID Code Book in Handbook 18, Appendix D. The chapter provides the policy directives and required procedures for the formation and use of geographic codes to identify countries and other geographic entities in USAID’s information systems.

USAID Authorized Geographic Codes (sorted by Geographic Area), a Mandatory Reference for ADS 260

New Reference: 08/07/2003

Release Date: 08/28/2003

New and Revised Policy Directives and Required Procedures:
This version of the Geo-Code Table lists the currently authorized USAID Geographic Codes, sorted by geographic area. PPC/DEI updates the Geo-Code Table annually in coordination with M/FM, and publishes it on its web site at http://cdie.usaid.gov/.

USAID Authorized Geographic Codes (sorted by Geographic Code), a Mandatory Reference for ADS 260

New Reference: 08/07/2003

Release Date: 08/28/2003

New and Revised Policy Directives and Required Procedures:
This version of the Geo-Code Table lists the currently authorized USAID Geographic Codes, sorted by geographic code. PPC/DEI updates the Geo-Code Table annually in coordination with M/FM, and publishes it on its web site at http://cdie.usaid.gov/.

Series 400 Interim Update 03-03, 2003 Annual Filing Requirement for the Public Financial Disclosure Report (SF-278) (Rev. 3/00) Covering Calendar Year 2002

Issued: 04/30/2003

New and Revised Policy Directives and Required Procedures:

This IU was issued as a Policy-Reminder Notice, but it supersedes IU4-02-01.

The Ethics in Government Act of l978, as amended, requires certain, generally senior employees to file the SF-278 (Executive Branch Personnel Public Financial Disclosure Report) annually by May 15th for the prior calendar year. However, filers are encouraged to file their reports well in advance of this deadline. The process is basically the same as it was last May.

Clearance List for ADS Material, a Mandatory Reference for ADS 501

Revision: 08/14/2003

Release Date: 08/19/2003

New and Revised Policy Directives and Required Procedures:

Tim Cox has replaced Nancy Lawton as the ADS clearing official for IG.

ADS 620, Financial Management Principles and Standards

Revision: 07/29/2003

Release Date: 08/05/2003

New and Revised Policy Directives and Required Procedures:

The revision updates or adds the following Mandatory References and the associated requirements:
• Form and Content of Agency Financial Statements, OMB Bulletin No. 01-09, dated 09/25/2001, supersedes OMB Bulletin No. 97-01.
• Audit Requirements, OMB Bulletin No. 01-02, dated 10/16/2000, supersedes OMB Bulletin 98-08, 08/24/1998.
• Interim notification: Memorandum for Chief Financial Officers and Inspector Generals, dated 10/18/2002, Financial and Performance Reporting (this is a new reference). These references affect performance reporting; provide a new requirement to produce unaudited quarterly financial statements; require prior period comparative reporting of financial statements; add certain minimum requirements for audits of Federal financial statements; and prescribe the timing of financial reporting through FY 2004.

ADS 623, Financial Management of Credit Programs

Revision: 07/31/2003

Release Date: 08/05/2003

New and Revised Policy Directives and Required Procedures:
The reference to OMB A-34 in the definition of "financing account" was revised to refer to the new OMB A-11.

ADS 628, Gifts and Donations and Dollar Trust Fund Management

Revision: 07/31/2003

Release Date: 08/05/2003

New and Revised Policy Directives and Required Procedures:
References to OMB A-34 were revised to refer to the new OMB A-11.

ADS 634, Administrative Control of Funds

Revision: 07/31/2003

Release Date: 08/05/2003

New and Revised Policy Directives and Required Procedures:
References to OMB A-34 were revised to refer to the new OMB A-11.

Series 600 Interim Update 03-14, Revised ADS Series 600, Budget and Finance Chapter

Issued: 08/06/2003

New and Revised Policy Directives and Required Procedures:
OMB Circular A-34 was rescinded June 27, 2002, and superseded by OMB A-11, Part 4, Instructions on Budget Execution. The following ADS chapters are being updated to conform to the new reference:

• Attachment 1: ADS Chapter 623 - Financial Management of Credit Programs
• Attachment 2: ADS Chapter 628 - Gifts and Donations and Trust Fund Management
• Attachment 3: ADS Chapter 634 - Administrative Control of Funds