HSPD-12 Personal Identity Verification

Memorandum for Chief Information Officers

Validating and Monitoring Agency Issuance of Personal Identity Verification Credentials

Homeland Security Presidential Directive 12 (HSPD-12) requires all Federal Executive Departments and Agencies to implement a government-wide standard for secure and reliable forms of identification for employees and contractors who access Federal facilities and Federal information systems. Beginning on October 27, 2006, Agencies were required to begin issuing the standard Personal Identity Verification (PIV) Cards to all Federal employees and contractors. This table represents USAID’s progress with compliance to the standard.

USAID
Last Updated: 09/08/ 2008

****Please Note: The March 2008 number of employees and contractors requiring credentials has been changed to reflect the original numbers of employees and contractors requiring the credential (not the number left to credential) per guidance from OMB.

1. Domestic employees only; figures derived from the Staffing Pattern Report. Overseas employees will be issued credentials through the Department of State at the overseas post. Overseas Implementation of HSPD-12 by the Department of State is outlined in the Department of State Implementation Plan.
2. All current employees and contractors have a NACI (or equivalent) background investigations; investigations "in progress" for applicants not yet hired by USAID are not included.
3. All current institutional contractors are cleared through DSS with a NACI (or equivalent) background check as part of the National Industrial Security Program. Figures are based on current contractors; there is no estimate available to account for contractors which may require a background check as part of a future contract with USAID. .
4. Contractors are issued a PIV card or a facility access card based on the work performed and the terms of the contract.

• Updated Date: (representing day-1 of the 3^rd month of each fiscal quarter, updates should be published on a publicly accessible website by the end of each quarter)
  • Each public update should represent agency status as of the indicated date. This report should contain all historical updates thru full implementation.
  
   
• Planned Date of Full Implementation:
  • This is your agency's date for full compliance as indicated in your agency/OMB mutually agreed-upon implementation plan.
• Planned Total Number of NACIs (or at least equivalent) to be verified or completed and adjudicated for current employees by Oct. 27, 2007*:
  • This represents the total number of NACIs (or at least equivalent) planned for completion by October 27, 2007.
• Next major milestone:
  • Briefly describe your next major milestone and include the milestone date (e.g. 10/27/2008 - 60% of employees, contractors, and other individuals received credentials).
  
   
• Number of Employees requiring PIV credentials*
  • This represents the total number of Federal employees within the agency that require PIV credentials but have not yet been issued the credentials
• Number of Employees requiring a NACI (or at least equivalent) that have not previously undergone a background check*
  • This represents the total number of Federal employees that have not previously undergone a background check.
• Number of Employees requiring a NACI (or at least equivalent) with background investigation in process *
  • This represents the number of Federal employees with background investigation currently in process.
• Number of Employees with completed/adjudicated NACI (or equivalent background investigation)*
  • This represents the number of Federal employees within the agency that require PIV credentials with completed/adjudicated NACI (or equivalent with background investigation).
• Total Number of PIV credentials Issued to Employees*
  • This represents the number of Federal employees with PIV credentials issued. (This amount plus the "Number of Employees requiring PIV credentials" should represent the agency's full Federal workforce requiring routine access to Federal facilities and information systems.)
  
   
• Number of Contractors requiring PIV credentials
  • This represents the number of contractors within agency that require PIV credentials but have not yet been issued the credentials
• Number of Contractors requiring NACIs (or at least equivalent) that have not previously undergone a background check
  • This represents the total number of contractors that have not previously undergone a background check.
• Number of Contractors requiring a NACI (or at least equivalent) with background investigation in process
  • This represents the number of contractors with background investigation currently in process.
• Number of Contractors with completed/adjudicated NACI (or equivalent background investigation)*
  • This represents the number of Contractors that require PIV credentials with completed/adjudicated NACI (or equivalent with background investigation).
• Total Number of PIV credentials Issued to Contractors
  • This represents the number of contractors with PIV credentials issued
  
   
• Number of other individuals (e.g. guest researchers) requiring PIV credentials
  • This represents the number of other individuals within agency that require PIV credentials but have not yet been issued the credentials.
• Number of other individuals (e.g. guest researchers) requiring NACIs (or at least equivalent) that have not previously undergone a background check
  • This represents the total number of other individuals that have not previously undergone a background check.
• Number of other individuals requiring a NACI (or at least equivalent) with background investigation in process
  • This represents the number of other individuals with background investigation currently in process.
• Number of other individuals with completed/adjudicated NACI (or equivalent background investigation)*
  • This represents the number of other individuals that require PIV credentials with completed/adjudicated NACI (or equivalent background investigation).
• Total Number of PIV credentials issued to individuals other than employees or contractors (e.g. guest researchers)
  • This represents the number of other individuals with PIV credentials issued.

Past Reports:

• 06/01/08: Quarterly Report
• 03/31/08: Quarterly Report
• 12/14/07: Quarterly Report
• 09/14/07: Quarterly Report
• 05/31/07: Quarterly Report
• 02/28/07: Quarterly Report

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