Employer Wage Reporting

Whom to Contact

In the Northwest states (Alaska, Idaho, Oregon and Washington), contact Tim Beard, Employer Services Liaison Officer, if you have questions about W2 wage reporting issues. Assistance is available for questions about reporting wage data electronically over SSA’s web page, via magnetic media, or on paper W2 forms.  We also can help you with many other wage and employment tax issues. Contact us by e-mail at tim.beard@ssa.gov, telephone at 206 615-2125, or FAX at 206 615-2643.

Annual W2 Wage Reporting

The Social Security Administration receives, and processes, over 240 million W2 reports each year. W2 data can be submitted electronically, or on paper Forms W2. These links give you comprehensive information on submitting your W2 data, regarding of the method that you select. Still have questions? Contact us!

Employee Names & Social Security Number

The employee’s name and SSN reported on the W2 must match the information contained in Social Security’s records to ensure that the worker gets proper credit for the wages paid. Social Security offers a free verification service to employers allowing them to confirm the SSN provided by the employee. For a quick reference on employee name and SSN issues, pick up "The Critical Link".

Reconciliation

Social Security and IRS match the annual W2 and 941 totals to ensure that the correct information has been reported. If the figures disagree, the employer is contacted to explain the difference. Before submitting your W2s and completing the fourth quarter 941, balance the wage and tax figures. Correct any errors before the reports are sent to SSA and IRS. If you receive a notice that the numbers are out of balance, please respond timely. Need help? Contact us!

Educational Seminars

Event Invitation: IRS - SSA Employment Tax Updates
The Internal Revenue Service and the Social Security Administration invite payroll and tax professionals to attend a FREE Webinar on the latest employment tax filing information.

Filing W-2s on the Web, Verifying Employee SSNs Online:
Making a Tough Job Easier

Making Employment Taxes Easier: Updates & Finding Payroll Information on the IRS Web Site

Representatives from SSA and IRS will present information on the following topics:

• Electronic filing of W-2s
• Verifying employee SSNs online
• Verifying SSNs/EINs for information return (1099) filing
• IRS updates and issue resolution
• Navigating the IRS and SSA web sites to find information payroll professionals need

Note: Enrolled Agents are entitled to 2 CPE Credits; other payroll and tax professionals may qualify depending on the requirements of their organizations. Don't confirm for the current date (30 Oct 08) if the following dates are best for your schedule:

Choice of Dates and Times:

• Thursday, October 30, 2008 from 9:00 - 11:00 a.m. Register Now!
• Thursday, November 13, 2008 from 1:00 – 3:00 p.m. Register Now!
• Thursday, December 4, 2008 from 9:00 – 11:00 a.m. Register Now!
• Wednesday, December 20, 2008 from 9:00 – 11:00 a.m. Register Now!
• Wednesday, January 21, 2009 from 1:00 – 3:00 p.m. Register Now!

Click here to view an archived copy of the webinar.

Comments

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