Career Opportunities
U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT
Office of Inspector General
VACANCY ANNOUNCEMENT
POSITION: Administrative Assistant - GS-0303-08/08
ANNOUNCEMENT NUMBER: 08-10PG
Opening Date: Tuesday, February 05, 2008
CLOSING DATE: Tuesday, February 26, 2008
Salary Range: 43,557.00 - 56,624.00 USD per year
LOCATION: 1 vacancy - Washington, DC
Position Information: Full-Time ermanent
WHO MAY BE CONSIDERED:
All Sources - Applications will be accepted from US Citizens,
from current and former competitive service Federal employees,
and people eligible under special hiring authorities.
JOB SUMMARY:
This position is with the United States Agency for International
Development's (USAID), Office of Inspector General (OIG). The position will
be in the Office of Audits, Financial Audits Division (FA). The incumbent
will report directly to the Division Director. The incumbent is responsible
for ensuring compliance with all the administrative support activities
required in a Division of OIG, and for facilitating the substantive work
of OIG auditors by directing and assuming responsibility for all the
significant administrative work performed in the Division.
RELOCATION EXPENSES WILL NOT BE PAID
Key Requirements:
U.S. Citizenship
Must be able to type 40 words per minute.
Major Duties:
Develops and implements quality control systems to ensure Division's correspondence and
communications are in compliance with all relevant agency guidance and direction and properly
reflect OIG policies and procedures. Works closely with Division Director and staff to
coordinate and implement important policy initiatives and related confidential and controversial
OIG projects and reviews. Trains office management and staff on adherence to program
requirements. Develops new and modified administrative program policies, regulations,
goals, and objectives as required to maintain and improve program effectiveness in
the office. Performs special assignments for Director that are designed to effect
internal improvements in the office, develops statistics and related data covering
administrative and program areas and reports findings in a variety of formats and
presentations.
Reviews correspondence, reports, publications and other sources of interest to
Director, and prepares synopses for his/her review and possible action. Arranges
for Director's meetings with key officials within and outside OIG. Reviews,
assembles and provides materials for use by Director in speaking engagements.
Reviews all correspondence addressed to the Division Director and determines
its appropriate disposition. Composes correspondence for Division Director's
signature, and personally composes and signs non-technical administrative
correspondence. Maintains Division Director's calendar and makes his/her
travel arrangements.
Qualifications:
You must have one year of specialized experience at a level close to
the work of this job that has given you the particular knowledge, skills,
and abilities required to successfully perform. Typically we would find
this experience in work within this field or a field that is closely related.
All applicants must meet the minimum requirements of the Office of
Personnel Management's Qualification Standards Handbook.
To qualify for a GS-08: A candidate must have had one (1) year of
specialized experience equivalent to the GS-07 level. This type of
experience would include performing a variety of administrative
functions, data collection, project assitance, gathering and analyzing
data, and clerical support related to carrying out the Agency's
assigned functions.
You must be a U.S. citizen to qualify for this position.
You must submit to a drug test and receive a negative drug
test before you can be appointed into this position.
In order to qualify for this position, you must possess a Top Secret security clearance.
You must meet time-in-grade restrictions by the closing date of this announcement.
You must be able to type at least 40 words per minute. You can self-certify by submitting
a statement that you can type this speed.
How You Will Be Evaluated:
You will be evaluated to determine if you meet the minimum qualifications required; and
on the extent to which your application shows that you possess the knowledges, skills, and
abilities associated with this position as defined below. When describing your knowledges,
skills, and abilities, please be sure to give examples and explain how often you used these
skills, the complexity of the knowledge you possessed, the level of the people you interacted
with, the sensitivity of the issues you handled, etc.
1. Ability to identify relevant and appropriate administrative and clerical requirements and
execute work in accordance with established procedures and systems.
2. Knowledge of clerical, administrative, and support procedures and requirements.
3. Skill in operating office technology.
4. Ability to communicate orally and in writing.
Benefits:
The USAID/OIG offers excellent benefits programs some of which may include:
Comprehensive health and life insurance
Competitive salaries
Generous retirement programs
Paid holidays, annual and sick leave
Flexible work environment and alternate work schedules
Paid employment related training and education
Subsidized transportation (Metro check)
Payment of licenses, certification, and academic degree, as applicable
Incentives and awards, as appropriate
Telecommuting, as appropriate
Long Term Care Insurance is offered
Flexible Spending Account is offered
Thrift Savings Plan (401 K Plan)
Other Advantages:
We are located in the beautifully designed Ronald Reagan Building (RRB) and
International Trade Center (ITC), which is within walking distance of the White House,
the Capitol, Smithsonian Museums, and much more! The RRB is easily accessible to the
Federal Triangle metro station (blue/orange line), has an on-site fitness center and
day care center, a DC Visitor and Information Center, food court, and underground
parking garage.
Other Information:
You must submit all required information by the closing date. If materials are not received,
your application will be evaluated solely on the information available and you may not receive
full consideration or may not be considered eligible.
The materials you send with your application will not be returned.
Send only those materials needed to evaluate your application. Please do not place
your application in a notebook or binder.
The U.S. Agency for International Development is a participant of E-verify.
E-verify provides an automated link to Federal database to help employers determine
employment eligibility of new hires and the validity of their social security numbers.
How To Apply:
Applications must be postmarked by closing the date and received within five (5)
working days of that date. If hand delivered, be sure your application is received by
closing date. It is the responsibility of the applicant to insure that his/her
application is complete. The personnel office will not be responsible for soliciting
additional information from applicants.
1. A resume or OF-612, Optional Application for Federal Employment,
which can be obtained at
http://www.opm.gov/forms/pdf_fill/of612.pdf. Applications must
include the following:
Vacancy announcement number; title and grade(s) of the job for which
they are applying;
Full name, social security number, day and evening phone numbers,
mailing address, country of citizenship. If applicable, reinstatement
eligibility to Federal service and highest Federal civilian grade ever
held on a permanent basis.
Name, city and state of high school and colleges/universities attended
with date(s) of diploma. For college include major and type and date of degree(s).
Job titles, salaries, employer's name and addresses, supervisor's name
and phone number (indicate if we may contact your current and former supervisors),
starting and ending dates, hours per week and any unpaid or non-paid work experience
that relates to this vacancy.
Job-related training courses, special skills, certificates and licenses,
honors, awards and publications.
2. All applicants must submit an OF-306, Declaration for
Federal Employment Form. This form may be downloaded from the OPM website at
http://www.opm.gov/forms/pdf_fill/of0306.pdf.
3. If a particular level of education/certification is required or you are asking us
to qualify you based on education, you must submit a copy of your college transcript.
Credit for college education will be given if it was obtained through an accredited
university.
4. Status candidates and reinstatement eligibles
(current or former government employees) must provide a copy of the last or most
recent SF-50, 'Notice of Personnel Action' which indicates proof of competitive
status (reflecting career, career-conditional or reinstatement eligibility.
5. Candidates eligible for other non-competitive appointments
must present appropriate documentation reflecting their eligibility.
6. All current Federal employees should provide a copy of their
current performance appraisal (must be within 18 months from the closing date of the
announcement).
7. Responses to the Knowledge, Skills and Abilities (KSA). Please
provide a narrative statement addressing each KSA separately.
8. If you are a federal employee seeking CTAP/ICTAP eligibility,
you must submit proof you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330-704
for ICTAP. In addition to your application/resume, you must include a copy of the agency
notice, a copy of your most recent performance rating and a copy of your most recent SF-50
noting current position, grade level, and duty location. You must clearly annotate your
application package to reflect that you are applying as a CTAP or ICTAP eligible.
9. Status candidates who wish to be considered under both merit
promotion and open competitive procedures must two applications. When only one application
is received, candidates will be considered under merit promotion only.
10. Application mailed using government postage or through an
internal federal government mail system will not be considered.
Contact Information:
Pamela Gee
Phone: 202-712-4189
Fax: 202-216-3392
Email: recruitmentoig.gov
Or write:
US Agency for International Development
1300 Pennsylvania Ave., N.W., Room 8.07A
IG/M
Washington, DC 20523-8700
US
Fax: 202-216-3392
What To Expect Next:
Once your complete application is received we will conduct an evaluation of your
qualifications and determine your ranking. The most highly qualified candidates will be
referred to the hiring manager for further consideration and possible interview. We
expect to make a selection within 60 days of the closing date of this announcement.
You will be notified of the outcome.
EEO Policy Statement
The United States Government does not discriminate in employment on the basis of race, color,
religion, sex, national origin, political affiliation, sexual orientation, marital status, disability,
age, membership in an employee organization, or other non-merit factor.
Reasonable Accommodation Policy Statement
Federal agencies must provide reasonable accommodation to applicants with disabilities
where appropriate. Applicants requiring reasonable accommodation for any part of the application
and hiring process should contact the hiring agency directly. Determinations on requests for
reasonable accommodation will be made on a case-by-case basis.
Veterans Information
Veterans who served on active duty in the U.S. Armed Forces and were separated under
honorable conditions may be eligible for Veterans' Preference.
For service beginning after October 15, 1976, the veteran must have served the required length
of time and have a Campaign Badge, Expeditionary Medal, a service-connected disability, or have
served in the Gulf War between August 2, 1990, and January 2, 1992.
The Veterans Employment Opportunity Act (VEOA)
gives veterans access to job vacancies that might otherwise be closed to them. The law allows
eligible veterans to compete for vacancies advertised under agency's promotion procedures when
the agency is seeking applications from outside of its own workforce.
To claim veterans' preference, veterans should be ready to provide a copy of their DD-214,
Certificate of Release or Discharge from Active Duty, or other proof. Veterans with service
connected disability and others claiming 10 point preference will need to submit
Form SF-15, Application for
10-point Veterans' Preference.
For more specifics on all veterans employment issues such as Veterans preference or special
appointing authorities see the VetGuide.
Legal and Regulatory Guidance
Social Security Number - Your Social Security Number is requested under the
authority of Executive Order 9397 to uniquely identify your records from those of other
applicants who may have the same name. As allowed by law or Presidential directive, your
Social Security Number is used to seek information about you from employers, schools, banks,
and others who may know you. Failure to provide your Social Security Number on your application
materials, will result in your application not being processed
Privacy Act - Privacy Act Notice (PL 93-579): The information requested
here is used to determine qualifications for employment and is authorized under Title 5 U.S.C.
3302 and 3361.
Signature - Before you are hired, you will be required to sign and certify
the accuracy of the information in your application.
False Statements- If you make a false statement in any part of your
application, you may not be hired; you may be fired after you begin work; or you may be
subject to fine, imprisonment, or other disciplinary action.
Selective Service - If you are a male applicant born after December 31, 1959,
you must certify that you have registered with the Selective Service System, or are exempt from
having to do so under the Selective Service Law.
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