Career Opportunities
U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT
Office of Inspector General
VACANCY ANNOUNCEMENT
POSITION: Staff Assistant - GS-0301-07/09
ANNOUNCEMENT NUMBER: 08-07MA
Opening Date: Friday, January 11, 2008
CLOSING DATE: Friday, January 25, 2008
PROMOTION POTENTIAL: 11
$39,330.00 - $62,546.00 USD per year
LOCATION: 1 vacancy - Washington, DC
Position Information: Full-Time Permanent
WHO MAY BE CONSIDERED:
Applications will be accepted from current and former competitive service
Federal employees, and people eligible under special hiring authorities.
JOB SUMMARY:
This position is with the United States Agency for International
Development's (USAID), Office of Inspector General (OIG), Immediate
Office (IO). The incumbent reports directly to the Chief of Staff and
assists in providing a full array of administrative services to an office
of 10 employees. The position is responsible for ensuring compliance with
all the administrative support activities required by the IO, and for
facilitating the work of OIG attorneys, auditors, investigators, management
analysts, and other staff assistants by assuming responsibility for carrying
out the significant administrative work performed in the organization.
RELOCATION EXPENSES WILL NOT BE PAID
Major Duties:
Develops and implements quality control systems to ensure correspondence and communications
are produced and filed in compliance with all relevant agency guidance and direction and
properly reflect OIG policies and procedures. Works closely with the IO staff to coordinate
and implement the administrative aspects of important policy initiatives and related
confidential and controversial OIG projects and reviews. Trains office management and staff
on adherence to program requirements. Advises the staff on the potential uses and benefits
of automation to improve the efficiency of office programs, and researches and investigates
new and improved business and management practices for application to the program managed by
the IO. Develops new and modified administrative program policies, regulations, goals and
objectives as required to maintain and improve program effectiveness in the office.
Reviews correspondence, reports, publications, hearings, and other sources of interest to
the IO and prepares synopses for review and possible action. Arranges for meetings with key
officials within and outside OIG, as well as with various ad hoc committees and interested
groups. Reviews, assembles and provides materials for use by the IO and prepares drafts of
speeches or portions thereof as directed. Reviews correspondence addressed to the IO and
determines the appropriate disposition. Reviews correspondence for correct grammar and format,
and personally composes and signs non-technical administrative correspondence. Exercises
responsibility for complete and accurate handling of Secret and other sensitive materials
within the organization. Maintains the calendar for the IO staff, manages the IO filing
system, plans official functions, and enters data into the IO legislative database. Makes
travel arrangements for the IO staff, conducts basic searches of numerous databases
(I.Q. West Law, etc.) and performs all other administrative requirements that arise.
Qualifications:
You must have one year of specialized experience at a level close to the work of this
position that has given you the particular knowledge, skills, and abilities required to
successfully perform. Typically this experience would be in work within this field or a
field that is closely related.
All applicants must meet the minimum requirements of the Office of Personnel Management's
Qualification Standards Handbook.
To qualify based on experience:
GS-09: To qualify based on education, applicant must
posses a Master's or equivalent graduate degree or two full years' of progressively higher
level graduate education leading to such a degree or LL.B or J.D., if related
OR
1 year equivalent to at least the GS-7 level in the Federal government. Examples of
qualifying specialized experience include reviewing correspondence and other written materials
in order to prepare synopses for review and/or action; coordinating meetings, reviewing,
assembling and providing materials for supervisor's use; making travel arrangements, and
maintaining the supervisor's calendar.
GS-07: 1 year equivalent to at least the GS-05
or one full year of graduate level education or superior academic achievement. Examples
of qualifying specialized experience include reviewing correspondence and other written
materials in order to prepare synopses for review and/or action; coordinating meetings,
reviewing, assembling and providing materials for supervisor's use; making travel arrangements,
and maintaining the supervisor's calendar. These duties, while similar to those listed above,
may have been performed under closer supervision than those listed for the GS-09 grade level.
You must be a U.S. citizen to qualify for this position.
You must submit to a drug test and receive a negative drug test before you can be appointed
into this position.
In order to qualify for this position, you must possess a Top Secret security clearance.
You must meet time-in-grade restrictions by the closing date of this announcement.
You must be able to type at least 40 words per minute. You can self-certify by submitting
a statement of proficiency.
How You Will Be Evaluated:
You will be evaluated to determine if you meet the minimum qualifications required; and
on the extent to which your application shows that you possess the knowledges, skills, and
abilities associated with this position as defined below. When describing your knowledges,
skills, and abilities, please be sure to give examples and explain how often you used these
skills, the complexity of the knowledge you possessed, the level of the people you interacted
with, the sensitivity of the issues you handled, etc.
1. Ability to develop and implement administrative support programs and
procedures to include quality control systems.
2. Knowledge of clerical, administrative, and support procedures and requirements.
3. Skill in operating office technology, including WORD, EXCEL, PowerPoint, database entry,
facsimile machines, and photocopy machines.
4. Ability to communicate correctly, orally and in writing, and in accordance with the GPO Style Manual.
Benefits:
Comprehensive health and Life Insurance coverage
Competitive salaries
Generous retirement programs
Paid holidays, annual and sick leave
Flexible work environment and alternate work schedules
Paid employment related training and education
Subsidized transportation (Metro check)
Payment of licenses, certification, and academic degree, as applicable
Incentives and awards, as appropriate
Telecommuting, as appropriate
Long Term Care Insurance is offered
Flexible Spending Account is offered
Thrift Savings Plan (401 K Plan)
Other Advantages:
We are located in the beautifully designed Ronald Reagan Building (RRB) and
International Trade Center (ITC), which is within walking distance of the White House,
the Capitol, Smithsonian Museums, and much more! The RRB is easily accessible to the
Federal Triangle metro station (blue/orange line), has an on-site fitness center and day
care center, a DC Visitor and Information Center, food court, and underground parking
garage.
Other Information:
When promotion potential is shown, the agency is not making a commitment and is not
obligated to provide future promotions to you if you are selected. Future promotions will
be dependent on your ability to perform the duties at a higher level, the continuing need
for an employee assigned to the higher level, and administrative approval.
If materials are not received, your application will be evaluated solely on the information
available and you may not receive full consideration or may not be considered eligible.
The materials you send with your application will not be returned. Send only those
materials needed to evaluate your application. Please do not place your application in
a notebook or binder.
The U.S. Agency for International Development is a participant of E-verify. E-verify
provides an automated link to Federal database to help employers determine employment
eligibility of new hires and the validity of their social security numbers.
Other Information:
When promotion potential is shown, the agency is not making a commitment and is not
obligated to provide future promotions to you if you are selected. Future promotions will
be dependent on your ability to perform the duties at a higher level, the continuing need
for an employee assigned to the higher level, and administrative approval.
How To Apply:
Applications must be postmarked by closing the date and received within five (5) working
days of that date. If hand delivered, be sure your application is received by closing date.
It is the responsibility of the applicant to insure that his/her application is complete.
The personnel office will not be responsible for soliciting additional information from
applicants.
1. A resume or OF-612, Optional Application for Federal Employment, which can be
obtained at http://www.opm.gov/forms/pdf_fill/of612.pdf.
Applications must include the following:
Vacancy announcement number; title and grade(s) of the job for which they are applying;
Full name, social security number, day and evening phone numbers, mailing address,
country of citizenship. If applicable, reinstatement eligibility to Federal service and highest Federal
civilian grade ever held on a permanent basis.
Name, city and state of high school and colleges/universities attended with date(s) of
diploma. For college include major and type and date of degree(s).
Job titles, salaries, employer's name and addresses, supervisor's name and phone number
(indicate if we may contact your current and former supervisors), starting and ending dates,
hours per week and any unpaid or non-paid work experience that relates to this vacancy.
Job-related training courses, special skills, certificates and licenses, honors, awards
and publications.
2. All applicants must submit an OF-306, Declaration for Federal Employment Form. This
form may be downloaded from the OPM website at http://www.opm.gov/forms/pdf_fill/of0306.pdf.
3. If a particular level of education/certification is required or you
are asking us to qualify you based on education, you must submit a copy of your college
transcript. Credit for college education will be given if it was obtained through an accredited
university.
4. Status candidates and reinstatement eligibles (current or former
government employees) must provide a copy of the last or most recent SF-50, 'Notice of
Personnel Action' which indicates proof of competitive status (reflecting career,
career-conditional or reinstatement eligibility.
5. Candidates eligible for other non-competitive appointments must present
appropriate documentation reflecting their eligibility.
6. All current Federal employees should provide a copy of their current
performance appraisal (must be within 18 months from the closing date of the announcement).
7. Responses to the Knowledge, Skills and Abilities (KSA). Please provide
a narrative statement addressing each KSA separately.
8. If you are a federal employee seeking CTAP/ICTAP eligibility, you must
submit proof you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330-704 for ICTAP.
In addition to your application/resume, you must include a copy of the agency notice, a copy of
your most recent performance rating and a copy of your most recent SF-50 noting current position,
grade level, and duty location. You must clearly annotate your application package to reflect
that you are applying as a CTAP or ICTAP eligible.
Application mailed using government postage or through an internal federal government mail
system will not be considered.
If you are a current or former federal employee with reinstatement eligibility, you must
submit a copy of your last Notification of Personnel Action (SF50) and a copy of your most
recent Performance Appraisal.
Contact Information:
Michelle Aldridge
Phone: 202-712-4189
Fax: (202)216-3392
Internet: recruitmentoig.gov
Or write:
Agency for International Development
1300 Pennsylvania Ave., N.W.
RRB, Room 8.07A
Washington, DC 20523-8700
US
Fax: (202)216-3392
What To Expect Next:
Once your complete application is received we will conduct an evaluation of your
qualifications and determine your ranking. The most highly qualified candidates will be
referred to the hiring manager for further consideration and possible interview. We
expect to make a selection within 60 days of the closing date of this announcement.
You will be notified of the outcome.
EEO Policy Statement
The United States Government does not discriminate in employment on the basis of race, color,
religion, sex, national origin, political affiliation, sexual orientation, marital status, disability,
age, membership in an employee organization, or other non-merit factor.
Reasonable Accommodation Policy Statement
Federal agencies must provide reasonable accommodation to applicants with disabilities
where appropriate. Applicants requiring reasonable accommodation for any part of the application
and hiring process should contact the hiring agency directly. Determinations on requests for
reasonable accommodation will be made on a case-by-case basis.
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