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FEDERAL TRAVEL REGULATION


Part 301-12—Miscellaneous Expenses

Authority: 5 U.S.C. 5707.
§301-12.1  What miscellaneous expenses are reimbursable?

When the following items have been authorized or approved by your agency, they will be reimbursed as a miscellaneous expense. Taxes for reimbursable lodging are deemed approved when lodging is authorized. Examples of such expenses include, but are not limited to the following:

General expenses
Fees to obtain money
Special expenses of foreign travel
Baggage expenses as described in §301-12.2
Services of guides, interpreters, drivers
Use of computers, printers, faxing machines, and scanners
Services of typists, data processors, or stenographers
Storage of property used on official business
Hire of conference center room or hotel room for official business
Official telephone calls/service (see note). Faxes, telegrams, cablegrams, or radiograms
Lodging taxes as prescribed in §301-11.27
Laundry, cleaning and pressing of clothing expenses as prescribed in §301-11.31
Energy surcharge and lodging resort fee(s) (when such fee(s) is/are not optional)
Fees for travelers checks
Fees for money orders
Fees for certified checks
Transaction fees for use of automated teller machines (ATMs)—Government contractor-issued charge card
Commissions on conversion of foreign currency
Passport and/or visa fees
Costs of photographs for passports and visas
Foreign country exit fees
Costs of birth, health, and identity certificates
Charges for inoculations that cannot be obtained through a Federal dispensary

Note to §301-12.1: You should use Government provided services for all official communications. When they are not available, commercial services may be used. Reimbursement may be authorized or approved by your agency.

§301-12.2  What baggage expenses may my agency pay?

Your agency may reimburse expenses related to baggage as follows:

(a) Transportation charges for authorized excess;

(b) Necessary charges for transferring baggage;

(c) Necessary charges for storage of baggage when such charges are the result of official business;

(d) Charges for checking baggage; and

(e) Charges or tips at transportation terminals for handling Government property carried by the traveler.


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