Whenever any party considers any document in the administrative file
essential to any further proceedings under the Act, it is the
responsibility of such party to obtain such document from the district
director and reintroduce it for the record before the administrative law
judge. The type of document that may be obtained shall be limited to
documents previously submitted to the district director, including
documents or forms with respect to notices, claims, controversions,
contests, progress reports, medical services or supplies, etc. The work
products of the district director or his staff shall not be subject to
retrieval. The procedure for obtaining documents shall be for the
requesting party to inform the district director in writing of the
documents he wishes to obtain, specifying them with particularity. Upon
receipt, the district director shall cause copies of the requested
documents to be made and then:
(a) Place the copies in the file together with the letter of
request, and (b) promptly forward the originals to the requesting party.
The handling of multiple requests for the same document shall be within
the discretion of the district director and with the cooperation of the
requesting parties.
