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How to Receive Your Grant Funds
Once a grant or cooperative agreement has been signed by an EPA award official and affirmed by the recipient organization, recipients are able to request funds.
There are two approved methods by which the recipient may receive funds: Electronic Fund Transfer (EFT) and Automated Standard Application for Payments (ASAP).
Instructions for Electronic Fund Transfer (EFT):
Electronic Fund Transfer (EFT) is a safe and simple method of receiving grant payments. EFT Recipients' Manual (PDF, 5 pp, 61K). EFT transactions recipients:
Must have a currently affirmed/active grant with the EPA.
- Are required to have their organization's banking data on file with the Las Vegas Finance Center (LVFC). This is done by completing form SF3881 - Banking Data Form (PDF) (2pp, 70K) and faxing this document to the LVFC at (702)-798-2423
- Must be issued an EFT number by the LVFC.
- Must complete the EPA payment request form EPA form 190-F-04-001 and fax the document to LVFC at (702)-798-2423. Unique EPA programs, or those recipients permitted by LVFC (by exception only), may use SF270 or SF271 to request payment.
The LVFC will review each request. When the request is approved for payment, EPA will electronically transfer the funds through the U.S. Department of Treasury and the Federal Reserve for credit to the recipient's account at their designated financial institution within 3 to 5 business days following receipt and approval of the request. If the entire request or a portion of the request is rejected, the recipient will be notified by the LVFC no later than 1 workday following receipt of the request.
Instructions for Automated Standard Application for Payments (ASAP):
US Treasury Automated Standard Application for Payments (ASAP) - The ASAP system is the preferred method of payment for EPA grantees. Federal Agencies and organizations receiving Federal funds enroll one time to use ASAP. Federal Agencies establish and maintain accounts in ASAP to control the flow of funds to organizations. Federal Agencies enter spending authorizations into their ASAP accounts in accordance with their program needs and schedules. Payment Requestors at organizations initiate payment requests through ASAP to meet cash needs. This is done primarily through on-line connections that organizations have with ASAP. In a case where a financial institution is acting as an agent of the organization, a request for funds can be made via the Federal Reserve's FEDWIRE system. Approved requests for next day or future day (up to 32 calendar days from the date of the payment request) payments are paid via the Automated Clearing House (ACH) system or by FEDWIRE if same day payment is required. You may access the ASAP system at www.asap.gov. ASAP transactions, recipients:
- Must have a currently accepted/active grant with the EPA
- Must be enrolled in the ASAP system.
The LVFC enters spending authorizations into the recipient's ASAP accounts in accordance with their program needs and schedules. The recipient can initiate payment requests through ASAP to meet immediate cash needs. The payment process is designed to provide federal funds to a recipient organization within 48 hours for ASAP recipients. Please refer to www.asap.gov for additional information.