STANDARD OPERATING PROCEDURES
| STANDARD BUSINESS DEVELOPMENT TIMELINE | |||||||||||||||||||||||
| Step | Description | Approximate Elapsed Time | |||||||||||||||||||||
| 1 | Download information from web page | 1 day | |||||||||||||||||||||
| 2 | Develop proposal for submission | 30 days | |||||||||||||||||||||
| 3 | Electronic submission of proposal | 1 day | |||||||||||||||||||||
| 4 | FPI initial review | 10 days | |||||||||||||||||||||
| 5 | FPI comprehensive evaluation | 30 days | |||||||||||||||||||||
| 6 | Negotiations with offeror | 15 days | |||||||||||||||||||||
| 7 | Go/No Go | 5 days | |||||||||||||||||||||
| 8 | Approve funding for contract | 5 days | |||||||||||||||||||||
| 9 | Award Contract | 5 days | |||||||||||||||||||||
| 10 | Begin Implementation | 10 days | |||||||||||||||||||||
| TOTAL ESTIMATED ELAPSED TIME | |||||||||||||||||||||||
| Step 1 | Download Information: The FPI procurement website
has the following information available for through links to web pages and for download in
Adobe Portable Document Format (PDF). This information may be viewed or downloaded
utilizing Adobe Acrobat Reader which can be downloaded for free. Download Free Software!  |
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| Background Information on FPI FPI Mission Schedule of FPI Products |
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| General Statement of Interest | |||||||||||||||||||||||
| Requirements concerning responsible prospective contractors and organizational conflicts of interest. | |||||||||||||||||||||||
| Instructions for identifying and marking proprietary information so that it is protected and restrictive legends conform to 15.609. | |||||||||||||||||||||||
| Sample Agreement | |||||||||||||||||||||||
| Recommended Proposal Format | |||||||||||||||||||||||
| Step 2 | Develop Proposal: Offerors should submit proposals in accordance with the recommended proposal format provided on this website. | ||||||||||||||||||||||
| Step 3 | Electronic Submission of Proposal: Proposals shall be submitted via e-mail to one of the following individuals: | ||||||||||||||||||||||
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| The content of the proposal shall be saved in one of the following formats. Proposals submitted in an alternative format will be returned to the offeror for resubmission | |||||||||||||||||||||||
| Adobe Acrobat 3.0 MS Word MS Word for Windows WordPerfect Wordstar |
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| Step 4 | Initial Proposal Review: The initial review (per FAR 15.600) is a summary evaluation of the proposal to determine if it contains the minimum required information to conduct a thorough review. Generally, the proposal will be reviewed to determine: | ||||||||||||||||||||||
| Whether there is sufficient cost and technical information to evaluate the merits of the proposal. | |||||||||||||||||||||||
| Whether the proposal has been submitted by individuals with authority to bind the offer. | |||||||||||||||||||||||
| Whether the Limited Use of Data legend found at FAR 15.609 has been imprinted on the proposal. | |||||||||||||||||||||||
| Whether the proposal has any other deficiencies that prevent a comprehensive evaluation by FPI. | |||||||||||||||||||||||
| Step 5 | The comprehensive evaluation (per FAR 15.606-2) is a thorough evaluation of the merits of a proposal including the following. | ||||||||||||||||||||||
| Whether the proposal is unique or innovative relative to FPI's current operations (i.e., if an offeror submits a proposal for a product that is the same or similar to products already manufactured by FPI). | |||||||||||||||||||||||
| Overall technical or socioeconomic merits of the proposal. | |||||||||||||||||||||||
| Whether the proposal is consistent with FPI's mission (employ inmates, self-sustaining operation, minimal impact upon industry). This will include an analysis of the business merits of the proposal, and an impact study to determine the probable effects of FPI's entering a new industry. | |||||||||||||||||||||||
| A review of the offeror's capabilities, related experience, facilities, techniques, or unique combinations of these factors which are integral to achieving proposal objectives. | |||||||||||||||||||||||
| The qualifications, capabilities, and experience of the proposed principal investigator, team leader, or key personnel who are critical in achieving the proposed objectives. | |||||||||||||||||||||||
| At the end of this comprehensive evaluation, FPI will determine if it is in the Government's best interests to proceed with the negotiations. | |||||||||||||||||||||||
| Step 6 | Negotiations: FPI will negotiate with the offeror in an attempt to reach an agreement on all terms and conditions related to the proposal. Negotiations may be held in FPI's office or via telephone. | ||||||||||||||||||||||
| Step 7 | Go/No Go: If FPI and the offeror are unable to reach an agreement, FPI will inform the offeror in writing that their proposal is no longer being considered and all proposal documents will be archived in a secure location. If FPI reaches an agreement with the offeror, FPI will proceed with the award process. | ||||||||||||||||||||||
Step 8 |
Approve Funding for Contract: Depending upon the nature of the agreement, FPI may have to obtain approval to expend funds for the agreement (i.e.. cost to purchase equipment, materials, cost, etc.) A contract generally cannot be awarded until funds have been approved. | ||||||||||||||||||||||
| Step 9 | Award Contract: FPI will sign a contract with the offeror containing all relevant terms and conditions. The offeror/contractor is not authorized to begin performance or expend funds related to the contract until the Contracting Officer has signed the contract. | ||||||||||||||||||||||
| Step 10 | Begin Implementation: After contract award, the offeror and FPI will begin implementation of the contract in accordance with the contract's implementation schedule. | ||||||||||||||||||||||
