The initial 2003 version of the RSA Management Information System (MIS) supported the capability to enter the data recorded on the RSA-113, Quarterly Cumulative Caseload Report; the RSA-2, Annual Program Cost Report; and the SF-269, Financial Status Report for the RSA formula grant programs. Since then we have added many other programs and forms to the system.
The RSA-MIS is a web-based application, and may be accessed by any computer connected to the internet. You may use any web-browser to access the system. It has been tested with Internet Explorer version 6 and 7, Mozilla Firefox, and Avant 11.5.
To get to the system, enter the following address in your address bar. http://rsamis.ed.gov. If you create a bookmark or 'favorite' for the MIS, make sure the web address is 'http://rsamis.ed.gov' without any extra characters.
There is a lot of information available in the RSA-MIS even to people who do not have a user ID. If you don't need to enter information into the system, you don't need a user ID. If you're interested in looking at and reading information in the system, you can skip the rest of this page and continue to the Using the MIS Main Menu.
If you need to enter information into the system, and if you have never obtained a user ID, click on the words Info for new users on the left menu bar on the main RSA-MIS screen.
Read the entire page, then click on the button at the bottom and follow the on-screen and e-mail prompts. Basically, you will fill out a form on-line and a copy will be sent to you via email. Obtain a signature from the Authorizing Official at your agency, then FAX the form to us. Allow 1-2 business days for us to complete granting access.
It's OK... we all forget things from time to time.
We can send you your user ID, but since e-mail is not secure we cannot send your password.
From the main MIS screen, click on the words "Forget your user ID or password? Click Here." On the following screen, enter your user ID (if you remember it) or your e-mail address, then click the 'Send me my ID and reset my password' button. To prevent someone else from taking your ID, we will lock your user account and we will send an e-mail to the address we have on file. This e-mail will have a clickable link. When you get the e-mail, click on the link in the e-mail to unlock your account and reset your password. Note: you have 24 hours from the time the e-mail is sent. If you don't receive an e-mail after about 15 minutes, check your spam folder. If problems persist, click on the Technical Support link on the main MIS page.
The following options are available from the RSA-MIS Main Menu to all users, even if you are not logged in.
View info about your state
This report describes all of the RSA programs supported by the MIS, and lists grant awards made to a particular state. It also allows you to view see all of the published data for that state. This is a good starting place if you would like an overview of RSA's activities and your state.
Annual Review Reports FY 2006
In order to provide state vocational rehabilitation (VR) agencies, disability advocates, VR consumers and service providers, and other VR stakeholders with information on the performance of the federal/state VR program, OSERS' Rehabilitation Services Administration (RSA) has published the Annual Review Reports for fiscal year 2006 for each of the 80 state VR agencies.
Annual Review Reports FY 2005
This provides access to the same report for FY 2005.
Survey Results
Results of the RSA Customer Satisfaction Survey about the FY 2007 Monitoring of Vocational Rehabilitation Agencies (OMB form 1800-0011)
Ad hoc query
Allows you to interactively query the RSA-MIS database for published data. See How to use Ad hoc query.
Quick tables
Generate custom tables and graphs from MIS data. See How to use Quick tables.
Publications and general information
This option allows you to view and download Standards and Indicators, Promising Practices, a blank AIVRS form, etc.
Download databases
This option allows you to download the data for all states and agencies for particular RSA forms in MS Excel format.
The following options require a user ID. If you need access to these, please see the section on obtaining a user ID.
Data entry
This option allows you to enter data on the RSA report forms to which you have been given access.
Functions for RSA staff
Used by RSA staff to maintain grants, users, awards, and system set up.
To enter information into the MIS, click on DATA ENTRY on the MIS Main Menu.
You will see a list of grants to which you have been given access. If nothing shows up, click the word LOGOFF on the menu bar on the left, then log in again. If the problem persists, contact technical support.
For each Performance Report you've been given access to (such as the SF-269 or the CAP) you will see a box with the State, Grantee Name, PR Award Number, Award FY, Report though date, and Status. These will be listed most recent report first, including reports have not yet been entered.
Performance reports are tagged with a status in the MIS. Here's a list of the statuses we use and what they mean.
Not entered - These reports have not yet been entered into the system. Reports at this status are placeholders for future reports. If you need to enter information in a report at this status, contact Technical Support and provide the PR Award ID and the Report Through date.
Partially saved - These reports that are open for data entry but are not yet complete. Users who have been given authority to add and update data will see a buttons labeled View and Add/Update. Reports will remain at this status until users click on the button labeled Mark as complete and submit to RSA, at which point the reports will be closed to further changes.
Complete - These reports have been flagged as complete by a user with authority to add and update. RSA staff review reports at this status. Reports will remain at this status until RSA staff indicate the report is Approved. The reports may still be viewed by users who have been given authority to view data, but may not be changed unless a request is made to Disapprove the report.
Approved - These reports have been flagged as approved by RSA staff. Reports will remain at this status until such time as RSA staff decides to mark the report as Published.
Published - Reports marked as Published are available to the public for viewing. Note: some reports may never be published, depending on the program and the report. RSA-113, RSA-2 and Annual Review Reports are routinely published, while SF-269s have never been published.
Specific detailed information about entering the following reports is also available.
RSA-2 - see PD-06-08, PD-03-02
RSA-15 - see PD-08-01
RSA-113 - see PD-06-07
RSA-227 - see PD-06-05, PD-06-02
RSA-509 - see PD-06-04, PD-03-04, PD-03-03
Section 704 Part I (RSA-606) - see the on-line help, the FAQ, or the blank form.
Section 704 Part II (RSA-606) - see the on-line help, the FAQ, or the blank form.
RSA-617 (TRAINING Annual Report) - see the on-line help
RSA-631 - see the on-line help: MS Word (122 KB) | PDF (93 KB)
RSA-631 - see the on-line help
RSA-661 (PAAT Annual Report) - see PD-05-02
RSA-722 - see PD-06-06, PD-03-05
SF-269 - see the on-line help
ATAPR - see the on-line help: MS Word (673 KB)
The RSA-MIS offers several ways to get to information about RSA grantees. All of these are available to the public (you don't need a user ID to run these!). Among them are
View info about your state - This report allows you to see all of the grant information recorded in the MIS and will allow you to view published data. It contains descriptions of each of the RSA programs supported by the MIS, shows you the grant award made to a state, lists the MIS forms that support the program in that state, and - where data has been published - gives links to the data submitted by the state agency.
Download databases - This option allows you to download the data for all states and agencies for particular RSA forms into an MS Excel spreadsheet that you can save on your computer.
Ad hoc query - Allows you to interactively query the RSA-MIS database. Please refer to the page How to use Ad hoc query.
Quick Tables - Generate custom tables and graphs from RSA data. Please refer to the page How to use Quick tables.
Publications and general information - This option allows you to view and download Standards and Indicators, Promising Practices, a blank AIVRS form, etc.
Annual Review Reports - In order to provide state vocational rehabilitation (VR) agencies, disability advocates, VR consumers and service providers, and other VR stakeholders with information on the performance of the federal/state VR program, OSERS' Rehabilitation Services Administration (RSA) has published the Annual Review Reports for fiscal years 2006 and 2005 for each of the 80 state VR agencies.
Survey Results - Results of the RSA Customer Satisfaction Survey about the FY 2007 Monitoring of Vocational Rehabilitation Agencies (OMB form 1800-0011)
The Ad hoc query tool allows you to retrieve exactly the information you want from the MIS. Follow these steps.
Select Ad hoc query from the Main Menu.
Select one of the forms from the list. The list consists of all the forms that have published data, and will change from time to time as data is published.
Choose the columns you wish to query by checking the box. If you wish to limit the selection, enter the criteria in the input boxes. In setting the criteria, you may use the abbreviation in the 'Abbr' column (with the square brackets) in your comparisons or any numeric expression. When done, click the Run Query button at the bottom of the screen.
The MIS will display all the data that meets the criteria you entered. You will then have the options to Format for printing or to Save to MS Excel.
Quick Tables lets you create a custom report from RSA data. The reports are pre-designed and may include graphs, though you have the capability to add a graph even if it isn't included by default. Here's how to use Quick Tables.
Select Quick tables from the Main Menu.
Choose the type of table (or tables) you would like to create from the list. The list contains the most frequently used tables. If you wish you may expend the list by clicking one of the More like this links. For any table listed, you can click the View a sample link to preview the table. (Tip: right-click on the link and choose "Open in New Window" from the pop-up menu.) When you're done, click the Next Step button at the bottom of the screen. (You may have to scroll down to find the bottom of the screen. To get there fast, hold down the CONTROL key and press the END key.)
The next screen will list each of the tables you have chosen. For each of the tables, you have one to five options for running the report, and you may choose one (or more) of the options listed for your table.
Click the Next step button when done.
If you have selected Data for one grantee for your table(s), the MIS will ask you to select a grantee from the dropdown list. Click the Next step button when done.
If you have selected Compare to peers for your table(s), the MIS will ask you to select the peer agencies from a listbox. Hold down the CONTROL key and click on a name to select or deselect it. Click the Next step button when done.
When the report displays, you may choose output options.
You may change how the report looks by clicking the "Customize this report" link (we suggest only advanced users try this option).
Last Modified: 10/24/2008
|