The Administrative Office of the United States Courts (AOUSC) awarded a standard task order for stand-alone/integrated travel and purchase cards for a 2 year period of performance with three 1-year options to renew, and five 1-year options to renew which are contingent upon exercising the master contract option periods.

The task order was awarded to Citibank.

Summary of AOUSC’s terms and conditions and awarded prices are as follows:

• Core and value-added products and services
• Paper and electronic receipt of information
• Monthly payments
• Travel refund:  Master contract pricing
• Purchase refund:  Master contract pricing.

Travel Task Order

Mr. Gary Callen
Vice President
Citibank Government Card Services
1101 Pennsylvania Ave., N.W.
Suite 1000
Washington, D.C.  20004

Subject:   GSA Contract Number GS-23F-98006
                Task Order Number 10-0001
 

Dear Mr. Callen:

On behalf of the Administrative Office of the United States Courts (AOUSC), the General Services Administration (GSA) is pleased to award the enclosed task order for purchase and travel card services to Citibank.  AOUSC's implementation team will be contacting you soon to discuss the next steps in our successful transition.  AOUSC has appointed the following individuals as AOUSC's Task Order Coordinators:

Travel: John R. Breslin, (202) 273-1214
Purchase: Michael D'Onofrio, (202) 273-1437 for Court Staff
Susan Springer, (202) 273-4301 for Administrative Office Staff

If you have any questions, please contact me at (703) 305-6681.  We look forward to a successful program with Citibank.

Sincerely,

 
/s/                                                                                                                  /s/

Rebecca A. Koses                                                                                        Helen Hamilton
Contracting Officer                                                                                        Contracting Officer
Services Acquisition Center                                                                           Contracts Branch

cc:   AOUSC
       Citibank - Amy Hecken

1.  SERVICES REQUIRED:

All core requirements as specified in the master contract for Travel and Purchase Card business lines.  Administrative Office of the United States Courts (AOUSC) requires card services as follows:

 One or two cards, as ordered
 Stand-alone or integrated, as ordered

• AOUSC reserves the right to negotiate and add value-added products and services throughout the task order period of performance.

• AOUSC has designated the General Services Administration (GSA) to administer its task order on behalf of AOUSC.

• For its electronic access system, AOUSC requires Internet, Intranet or Desktop, as ordered by authorized activities.

• The contractor shall work with AOUSC in developing and conducting pilots under AOUSC's task order.   AOUSC reserves the right to modify the task order to include pilots.

• The contractor shall convert data from the current contractor to establish accounts based on AOUSC's existing structure and provide a detailed implementation plan in accordance with the master contract.

• Refunds offered are based on the aggregate volume of AOUSC, payable to the AOUSC, unless specifically requested and authorized by AOUSC at the frequency specified in the master contract.  Productivity refunds are based upon individual court's performance.

The following activities are authorized to issue orders against this task order; however, only the AOUSC Contracting Officer or the General Services Administration (GSA) Contracting Officer on behalf of the AOUSC may change the terms and conditions of the task order.

• All U.S. Court Units of the AOUSC (as specified by AOUSC's Task Order Coordinator) may issue orders against this task order as long as such order(s) does not modify or affect any other user as follows:

AOUSC, acting on behalf of all US Courts, reserves the right to add/remove agencies/organizations at any time throughout the task order period at no additional cost.  Any such additions/deletions shall be done by task order modification by the AOUSC Contracting Officer or by the GSA on behalf of the AOUSC.

The vendor shall notify the AOUSC of any orders issued by any authorized ordering activity for central record keeping purposes.

3. DATE OF ORDER:  July 2, 1998

4. GSA CONTRACT NUMBER:  GS-23F-98006

5. TASK ORDER NUMBER: 10-0001

6. PERIOD OF PERFORMANCE:  November 30, 1998 through November 29, 2000, with three one (1) year options to renew and five one (1) year options to renew which are contingent upon exercising the master contract option periods.

7. PLACE OF DELIVERY OR PERFORMANCE:  As specified by each authorized user.  Authorized users will be identified by the Task Order Coordinator.
 
8. ACCOUNTING AND APPROPRIATION DATA:  As specified by each authorized user.  Authorized users will be identified by the Task Order Coordinator.
 
9. PURCHASING HISTORY:  As shown in the master contract exhibits.
 
10. PRIMARY POINTS OF CONTACT:   AOUSC's Task Order Coordinator shall be responsible for designating the activities authorized to issue orders against the task order.  All task order modifications shall be issued by AOUSC’s Contracting Officer or by GSA on behalf of the AOUSC.

AOUSC Task Order Travel Coordinator:          John R. Breslin
                                                                         One Columbus Circle, NE
                                                                         Washington, DC 20544
                                                                         (202) 273-1214
                                                                          john_breslin@ao.uscourts.gov 
                                                                          Fax: (202) 273-2198

AOUSC Task Order Purchase Coordinator:      Michael D. D'Onofrio - Court Staff
                                                                         One Columbus Circle, NE
                                                                         Washington, DC 20544
                                                                          (202) 273-1437
                                                                          michael_d'onofrio@ao.uscourts.gov
                                                                          Fax: (202) 273-1495

                                                                         Susan Springer  -  AO Staff
                                                                         One Columbus Circle, NE
                                                                         Washington, DC 20544
                                                                         (202) 273-4301
                                                                         susan_springer@ao.uscourts.gov
                                                                         Fax: (202) 273-4309

AOUSC's Contracting Officer:                          Carol Smith
                                                                        One Columbus Circle, NE
                                                                        Washington DC 20544
                                                                        (202) 273-1468
                                                                        carol_smith@ao.uscourts.gov
                                                                        Fax: (202) 273-1496

 
11.  AOUSC ORGANIZATIONAL STRUCTURE:  The contractor shall work in conjunction with the existing and future contractors who provide travel and travel-related services to AOUSC.  The AOUSC’s travel management center processes and reconciles all travel for the agency and requires a copy of each invoice in accordance with master contract requirements.  The agency currently has one nationwide travel management contract center.

AOUSC is headquartered in Washington, DC (AOUSC) with courts located in every state, territory and possession.

AOUSC also provides services to the Office of Independent Counsels and other entities which shall be considered as part of this task order.

AOUSC will receive the following via internet/agency intranet: 

Master Contract newsletter Medium (C.18a)
Training Material Medium for A/OPC (C.25)
Training Material Medium for Designated Billing Office (C.25)
Training Material Medium for Transactions Disputes Office (C.25)
Training Material Medium for Cardholders (C.25)
Guide for A/OPC (C.25.1)
Guide for Designated Billing Office (C.25.1)
Guide for Transactions Disputes Office (C.25.1)
Guide for Cardholders (C.25.1)

AOUSC intends to have each court unit receive paper format invoices or, if requested by court unit, electronic billing, and make payment within 30 days.

12. CONTRACT LINE ITEM NUMBERS:  As specified in Citibank's proposal dated April 21 and 22, 1998, as revised on May 2, 1998, and May 19, 1998, which is hereby incorporated by reference.

13. STANDARD TASK ORDER REQUIREMENTS:  All items below will be as specified by each ordering court unit.

Master Contract Newsletter Medium (C.18)

         Internet
         Agency Intranet
         Paper                                 Quantity: _____

Card Design and Embossing (C.23)

         Quasi-Generic cards           Quantity: _____
         Generic cards                     Quantity: _____

Training Material Medium for A/OPC (C.25)

         Internet
         Agency Intranet
         Paper copies                     Quantity: _____

Training Material Medium for Designated Billing Office (C.25)

         Internet
         Agency Intranet
         Paper copies                     Quantity: _____

Training Material Medium for Transactions Disputes Office (C.25)

         Internet
         Agency Intranet
         Paper copies                     Quantity: _____

Training Material Medium for Cardholders (C.25)

         Internet
         Agency Intranet
         Paper copies                     Quantity: _____

Guide for A/OPC (C.25.1)

         Internet
         Agency Intranet
         Paper copies                     Quantity: ______

Guide for Designated Billing Office (C.25.1)

         Internet
         Agency Intranet
         Paper copies                     Quantity: _____

Guide for Transactions Disputes Office (C.25.1)

         Internet
         Agency Intranet
         Paper copies                     Quantity: _____

Designated Billing Office (C.35.7)

         Centralized billing (one invoice)
         Decentralized billing (multiple invoices)

[Travel Only] Authorization Controls (CB.9)

         Daily ATM limit
         Weekly ATM limit
         Billing cycle ATM limit

[Travel Only] Additional Master File Elements (CB.10 and CB.14)

         ATM data
         Travelers checks data
         City pair program identifier (see attached approval letter from GSA)
         Other agency specific requirements ______________

[Travel Only] Invoices for Centrally Billed Accounts (CB.11.3)

         Copy of invoice and transaction data to TMC/CTO                          Quantity: _____

[Purchase Only] Statement of Account (CC.10)

         Statement to be issued to each cardholder via electronic access system
         Statement to be issued to each cardholder via paper copy                  Quantity: _____

[Purchase Only] Convenience Checks (CC.11)

         Required for all cardholders
         Required for designated cardholders               Number of Cardholders: _____
         Not required
 
 

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