WAIS Document Retrieval[Style Manual] [From the U.S. Government Printing Office via GPO Access] [DOCID:chapter_txt-1] [Page 1-6] [[Page 1]] 1. ADVICE TO AUTHORS AND EDITORS 1.1. This Style Manual is intended to facilitate Government printing. Careful observance of the following suggestions will aid in expediting your publication and also reduce printing costs. 1.2. Changes on proofs add greatly to the expense of and delay the work. Therefore, copy must be carefully edited before being submitted to the Government Printing Office. 1.3. Legible copy, not faint reproductions, must be furnished. 1.4. Copy should be on one side only with each sheet numbered consecutively. If both sides of reprint copy are to be used, a duplicate set of copy must be furnished. 1.5. To avoid unnecessary expense, it is advisable to have each page begin with a new paragraph. 1.6. Proper names, signatures, figures, foreign words, and technical terms should be written plainly. 1.7. The chemical symbols Al, Cl, Tl are sometimes mistaken for A1, C1, T1. Editors must indicate whether the second character is a letter or a figure. 1.8. Footnote reference marks in text and tables should be arranged consecutively from left to right across each page of copy. 1.9. Photographs, drawings, and legends being used for illustrations should appear in the manuscript where they are to appear. They should be on separate sheets, as they are handled separately during typesetting. 1.10. If a publication is composed of several parts, a scheme of the desired arrangement must accompany the first installment of copy. 1.11. To reduce the possibility of costly blank pages, avoid use of new odd pages and halftitles whenever possible. Generally these refinements should be limited to quality bookwork. 1.12. Samples should be furnished if possible. They should be plainly marked showing the desired type, size of type page, illustrations if any, paper, trim, lettering, and binding. 1.13. In looseleaf or perforated-on-fold work, indicate folio sequence, including blank pages, by circling in blue. Begin with first text page (title). Do not folio separate covers or dividers. [[Page 2]] 1.14. Indicate on copy if separate or self-cover. When reverse printing in whole or in part is required, indicate if solid or tone. 1.15. Avoid use of oversize fold-ins wherever possible. This can be done by splitting a would-be fold-in and arranging the material to appear as facing pages in the text. Where fold-ins are numerous and cannot be split, consideration should be given to folding and inserting these into an envelope pasted to the inside back cover. 1.16. Every effort should be made to keep complete jobs of over 4 pages to signatures (folded units) of 8, 12, 16, 24, or 32 pages. Where possible, avoid having more than two blank pages at the end. 1.17. Indicate alternative choice of paper on the requisition. Where possible, confine choice of paper to general use items carried in inventory as shown in the GPO Paper Catalog. 1.18. If nonstandard trim sizes and/or type areas are used, indicate head and back margins. Otherwise, GPO will determine the margins. 1.19. Customers should submit copy for running heads and indicate the numbering sequence for folios, including the preliminary pages. 1.20. All corrections should be made on first proofs returned, as later proofs are intended for verification only. All corrections must be indicated on the ``R'' set of proofs, and only that set should be returned to the Government Printing Office. 1.21. Corrections should be marked in the margins of a proof opposite the indicated errors, not by writing over the print or between the lines. All queries on proofs must be answered. 1.22. The following Government Printing Office and departmental publications relate to material included in the Style Manual. Most may be purchased from the Superintendent of Documents, Government Printing Office, Washington, DC 20402. For lists of these and other such publications, request SB-077, Graphic Arts, and SB-087, Communication and Office Skills. Word Division, a supplement to Government Printing Office Style Manual, 144 pages. 1987. GP 1.23/4:St 9/supp.976. S/N 021-000-00139-2. Basic rules for division of words; division into syllables of about 20,000 words. Government Paper Specification Standards, Volume 11. 1999. Discontinued as a subscription service. Sold as a single sales publication, beginning with S/N 021-000-00174-1. O/N 99-20. Basic manual in looseleaf form. Should be of value and interest to paper manufacturers, printing establishments, and others concerned with paper standards. Contains standards to be used in testing and definitive color standards for all mimeograph, duplicator, writing, manifold, bond ledger, and index papers. Technical and scientific guides American National Standard Guidelines for Format and Production of Scientific and Technical Reports, 16 pages. American National Standards Institute, Inc. ANSI/NISO Z39.18-1995. [[Page 3]] Prescribes the order and specifications of the elements of a report. Takes into account the growing use of microform and electronic storage and abstract services. Contains guidelines that will help the researcher in locating, referencing, and comparing source information. Covers type and page size, tables, formulas, paper stock, and binding. Data base publishing Publishing From a Full Text Data Base. Graphic Systems Development Division, Government Printing Office, 184 pages. Illustrated. 1983, 2d edition. S/N 021-000-00116-3. Describes GPO's concept of full text data base development and discusses such factors as design, application, and job control. Microfiche specifications National Standard Microfiche of Documents, 15 pages. National Micrographics Association. ANSI PH5.9-1975 (NMA MS5-1975). Specifications provided for microfiche intended for direct use by the customer: ``distribution fiche.'' Offers definitions of some terms. Guide for Selecting Microfiche Requirements and Quality Attributes for Microfiche Contract. Available from GPO, Manager of Quality Control and Technical Department. Correspondence style U.S. Government Correspondence Manual, 92 pages. 1992. Book. S/N 022- 000-212-1. Also helpful to writers and editors are such publications as: Bartlett, John. Familiar Quotations: A Collection of Passages, Phrases, and Proverbs Traced to Their Sources in Ancient and Modern Literature. Edited by Justin Kaplan. 16th ed., revised and enlarged. Boston: Little, Brown, 1992. The Chicago Manual of Style, University of Chicago Press. 14th ed., revised and expanded. Chicago: University of Chicago Press, 1993. New York Times Manual of Style and Usage. New York: Contains a dictionary of names and terms primarily for newspaper writers. Webster's Third New International Dictionary of the English Language, Unabridged. Springfield, Mass.: G. & C. Merriam, 1964. Words into Type. Based on studies by Marjorie E. Skillin, Robert M. Gay, and other authorities. 4th ed. Englewood Cliffs, N.J.: Prentice-Hall, 1992. [[Page 4]] 1.23. Corrections made to proofs by authors, editors, or readers at departments should be indicated as follows: [GRAPHIC(S) NOT AVAILABLE IN TIFF FORMAT] [[Page 5]] [GRAPHIC(S) NOT AVAILABLE IN TIFF FORMAT] ------------------------- Note.--The system of marking proofs can be made easier by the use of an imaginary vertical line through the center of the type area. The placement of corrections in the left-hand margin for those errors found in the left-hand portion of the proof and in the right-hand margin for right-side errors prevents overcrowding of marks and facilitates corrections. [[Page 6]] NOTES