Proceedings of the 6th Annual Federal Depository Library Conference

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Proceedings of the 6th Annual
Federal Depository Library Conference

April 14-17, 1997

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Internet Cataloging at GPO

Eileen Seremeth

U.S. Government Printing Office
Washington, DC

I believe that I cataloged my first "Internet" title during the summer of 1996. At first, I felt it wasn't as bad as expected because I was familiar with AACR2, chapter 9 when cataloging CD─ROMS for about ten years. With training, learning new Internet terminology and having GPO Guidelines for online cataloging, I felt comfortable functioning with this newest type of cataloging. Yes, when we first started, it took a bit longer to catalog electronic titles because many of us had to develop Web browsing skills and there were many unanswered questions and problems with electronic titles. GPO Cataloging Guidelines for online cataloging were developed during 1996.

To catalog, I first search the OCLC data base and decide whether the titles would be cataloged in minimum level (if there are no OCLC records) or full level (if OCLC records are found and can be adapted). Once I have the URL, I add 074, 530 and 856 fields to existing OCLC records. If there is no existing record, I catalog the title originally in minimum level by adding 074, 538 (mode of access), 500 (title from online title screen), and 856 fields. Internet cataloging is not really that difficult but different. We will improve as time goes on.

The GPO cataloging record for The Resource Directory for Older People was added to the OCLC as an adaptation. A paper copy had previously been cataloged by another library. This document, even though for sale by GPO, was not distributed to depository libraries in paper or microfiche.

1. There is only one 074 field which contains the GPO item number and the format of the document. This document is currently available to depository libraries as a remote file.

2. A 500 (not distributed...) note is necessary to show that the document has NOT BEEN DISTRIBUTED to depository libraries in a physical form (paper or microfiche).

3. A 530 (Also available...) note is also needed to indicate the availability of the remote file and will also give the Federal agency Web site location.

4. The 856 field includes the URL. Formation of this field is important. Once the record is uploaded to the MOCAT Web site, the URL is hot linked to the document.

The document, What Employers Expect of College Graduates, was cataloged for the OCLC as an adapted record. After searching the OCLC data base, I found that this document had been cataloged and distributed to depository libraries sometime during 1994 in a paper format. As per GPO Cataloging Guidelines, I compared the online version with the paper record and determined both documents were the same and the OCLC record would be adapted.

1. There are two 074 fields. This document is currently available to depository libraries as a paper format and a REMOTE FILE.

2. The 530 (Also available ...) and 856 fields are added to the record.

The document, Using Technology to Support Education Reform, was cataloged using an existing OCLC record. It was previously cataloged by another library and adapted by GPO. It is also available as a sales item by GPO as noted by the stock number in the 037 field and the price in the 020 field. We have also added a 074 field to indicate its online availability. The following fields were also added to the existing record:

1. A 530 (Also available ...) field.

A 856 field.

Using technology to support education reform /. [1993]

United States. ED 1.302:T 22/7. GPO stock no.: 065-000-00604-9.

[[0461-D-05]].

http://www.ed.gov/pubs/EdReformStudies/TechReforms

<001> ocm29205672

<005> 19970108121334.0

<040a> NIE

<040c> NIE

<040d> GPO

<020a> 0160420482 :

<020c> $7.00

<035a> apn 93-081743

<035b> GPO

<037a> 065-000-00604-9

<037b> GPO

<074a> 0461-D-05

<074a> 0461-D-05 (online)

<086a> ED 1.302:T 22/7

<088a> OR 93-3231

<090a> LB1028.3

<090b> .M43 1993

<099a> ED 1.302:T 22/7

<049a> GPOO

<245a> Using technology to support education reform

<245c> Barbara Means ... [et al.].

<260a> Washington, D.C :

<260b> U.S. Dept. of Education, Office of Educational Research and Improvement, Office of Research,

<260c> [1993]

<300a> 110 p. :

<300b> ill. ;

<300c> 28 cm.

<500a> Shipping list no.: 93-0601-P.

<500a> "September 1993"--T.p. verso.

<530a> Also available via Internet at the U.S. Dept. of Education web site.

<504a> Includes bibliographical references (p. 95-110).

<500a> "OR 93-3231"--P. [4] of cover.

<500a> "Contract no. RR91172010"--T.p. verso.

<590a> [cat:es]

<650a> Educational technology

<650z> United States.

<650a> Educational change

<650z> United States.

<650a> Educational innovations

<650z> United States.

<700a> Means, Barbara,

<700d> 1949-

<710a> United States.

<710b> Office of Educational Research and Improvement.

<710b> Office of Research.

<856u> http://www.ed.gov/pubs/EdReformStudies/TechReforms

<8562> http

<990a> 97-05372

A cataloging record for Information Warfare and Deterrence was added to the OCLC database as an original record. There was a LC CIP record already in the database, but because there was no description of paper or microfiche to compare with the online version, GPO Cataloging Guidelines require that we input an original computer file record.

The following fields are unique to this computer file record:

1. The 074 field shows that the document is currently available only on the Internet.

2. This document requires delimiter "h" (computer file) in the 245 field per OCLC guidelines, noting that this is an original computer file record.

3. Please note that there is no 300 field because this is an Internet record which doesn't have a description for physical form per GPO guidelines.

4. A 500 note is needed to indicate the origin of the title: "Title from title screen."

5. The 538 field is needed for computer file records to indicate the "mode of access." This field also gives the Federal agency Web site.

6. The 856 field is added.

Information warfare and deterrence. [computer file] /. [1996] National Defense University. D 5.402:97010026. [[0378-H-01 (online)]].

http://www.ndu.edu/ndu/inss/books/iwd/index.html

<001> ocm36271184

<005> 19970128134940.0

<040a> GPO

<040c> GPO

<035a> apn 97-010026

<074a> 0378-H-01 (online)

<086a> D 5.402:97010026

<099a> D 5.402:97010026

<049a> GPOO

<100a> Wheatley, Gary F.

<245a> Information warfare and deterrence

<245h> [computer file] /

<245c> Gary Wheatley, Richard E. Hayes.

<260a> [Washington, D.C.?] :

<260b> Institute for National Strategic Studies,

<260c> [1996]

<500a> Title from title screen.

<538a> Mode of access: Internet from the Institute for National Strategic Studies web site.

<530a> Also available in paper.

<590a> [cat;jmn;2ND CORRECTED CARDS]

<650a> Information warfare.

<650a> Deterrence (Strategy)

<651a> United States

<651x> Military policy.

<700a> Hayes, Richard E.

<710a> National Defense University.

<710b> Directorate of Advanced Concepts, Technologies, and Information Strategies.

<776a> Wheatley, Gary F.

<776t> Information warfare and deterrence

<856a> http://www.ndu.edu/ndu/inss/books/iwd/index.html

<8562> http

<990a> 97-00039

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Proceedings of the 6th AnnualFederal Depository Library Conference

Proceedings of the 6th Annual
Federal Depository Library Conference