FEDERAL TRANSIT ADMINISTRATION'S (FTA)
DRUG AND ALCOHOL MIS INTERNET REPORTING
INSTRUCTIONS
To begin Internet
reporting, go to the ONEDOT Drug and Alcohol
MIS reporting web site (http://damis.dot.gov
). This will bring you to the Sign-In Screen.
If you are a Grantee or State DOT, your user
name and password will be provided by the
Volpe Center. Once a Grantee or State DOT has
logged in, a list of user names and passwords
for all associated contractor or
subrecipients will be listed. You are then
able to print off a letter with the user name
and password to be sent to all individual
contractors or subrecipients. If you are a
contractor or subrecipient, your grantee or
State DOT will provide you with your user
name and password. Click the "Log In" button
at the bottom of the screen.
Status
Page
You
are now on the Status Screen. The status of
your data will be displayed in the Status
column. The table below provides status
descriptions of a company's MIS data.
Note: If you are a
grantee or State DOT, you will see your own
company as well as any contractors or
subrecipients that you have.
Status
|
Description
|
No Data Has Been
Entered
|
The company has not
begun entering their data.
|
Data is
Incomplete
|
The company has begun
entering their data, but has not
finished.
|
Signed, Pending
Grantee Review
|
The company has
finished entering their data and has
digitally signed their submission. The
grantee has not yet reviewed the
data.
|
Signed, Accepted by
Grantee
|
The company has
finished entering their data and has
digitally signed their submission. The
grantee has reviewed and accepted their
data.
|
Rejected by
Grantee
|
The grantee has found
a problem with the data. The company and
the grantee must discuss the problem,
then the company must correct any
problems and re-sign their data, and the
grantee must review it again.
|
To
begin entering data click Enter or Edit
Your Data. If you have already entered
data and would like to view it, click View
Your Data (Read Only). You may also
download your completed data and view it in
Adobe Reader as it would appear on a U.S. DOT
Drug and Alcohol Testing MIS Data Collection
form by clicking Download Data in Adobe
PDF Format.
Helpful
Hints:
-
Context-related help
can be accessed by clicking any
underlined item.
-
After 20 minutes of
inactivity, your browser will time out
and you will be required to log in again
to continue entering your data. All data
entered prior to timing out will be
saved.
-
If you have questions
about the Internet reporting process or
any regulatory questions, please call the
FTA Drug and Alcohol MIS Project Office
at (617) 494-6336 or email
FTA.DAMIS@volpe.dot.gov.
Employer
Information
Read
each item carefully and enter the appropriate
data in the fields provided. Ensure that all
data is complete and accurate. Please note
that most fields are required and must be
populated before a section is considered
complete. Once you have completed this
section, advance to the next section by
clicking the Covered Employees tab at
the top of the page, or the Covered
Employees button at the bottom of the
page.
Note: When a
section is complete, a green check mark
(4) will appear
on the section tab at the top of the
page.
Tip: You can
navigate to any section at any time by
clicking on one of the corresponding tabs at
the top of the screen.
Covered
Employees
Enter
the total number of covered employees who
worked in safety-sensitive positions and were
subject to testing during 2004. For
assistance in determining the number of
covered employees who should be accounted
for, click on Total Number of Employees in
this Category or see the explanation in
the U.S. Department of Transportation Drug
and Alcohol Testing MIS Data Collection Form
Instruction Sheet for further information
(this instruction sheet has been included in
your guidance package). Once this section has
been completed, advance to the next section
by clicking the Drug Testing Data tab
at the top of the page, or the Drug
Testing Data button at the bottom of the
page.
Drug Testing
Data
Enter
all drug testing data for each test type
(Pre-Employment, Random, Reasonable
Suspicion, Return-to-Duty, and Follow-Up)
performed during 2004 for each employee
category.
Note:
Zeros entered in the Covered
Employees section will automatically fill
into the testing fields for that employee
category. You must still proceed to each
employee category to accept.
Begin
with Column 2 (Column 1 is the sum of columns
2, 3, 9, 10, 11, and 12, and will be totaled
automatically). If a test was performed for a
testing category, results should be entered
in the fields provided. If your company did
not perform a particular test, enter zero (0)
in the appropriate fields. A value must be
entered into each field in order to
complete this section.
Tip: There are three
buttons at the bottom of the drug testing
data table: Undo Changes, Clear All,
and Set Blanks to Zero. Clicking
Undo Changes will revert all fields to
their original values. Clicking Clear
All will completely clear all fields on
the screen, leaving them blank. Clicking
Set Blanks to Zero will enter a zero
(0) in any blank field.
Reminder: You
must enter a value in each field in order to
complete this section
Once
each field has been completed for an employee
category, advance to the next employee
category by clicking the appropriate radio
button at the top of the page or by clicking
the employee category button at the bottom of
the page.
If
testing results are not entered into a field,
a red asterisk will appear next to the test
type indicating that the table has not been
completed.
After
completing every field for each employee
category in the drug testing section, advance
to the next section by clicking the
Alcohol Testing Data tab at the top of
the page, or the Alcohol Testing Data
button at the bottom of the page.
Alcohol Testing
Data
The
Alcohol Testing Data section is
similar to the Drug Testing Data
section. The same directions apply for
entering data on each of the five test types
conducted for each of the five employee
categories.
Reminder:
Zeros entered in the Covered
Employees section will automatically fill
into the testing fields for that employee
category. You must still proceed to each
employee category to accept.
Reminder: You
must enter a value in each field in order to
complete this section
Once
each field has been completed for an employee
category, advance to the next employee
category by clicking the appropriate radio
button at the top of the page or by clicking
the employee category button at the bottom of
the page.
After
completing every field for each employee
category in the drug testing section, advance
to the next section by clicking the Wrap
Up tab at the top of the page, or the
Wrap Up button at the bottom of the
page.
Wrap
Up
Upon
entering the Wrap Up section, several
validation checks will be run against the
data you have entered. If any section is
incomplete, the following warning message
will be displayed: You have not finished
entering your data. Please click the
following button(s) to return to any
incomplete section(s).
The
software will flag any obvious data errors
with a red error message. Similarly, any data
items that have possible problems will be
flagged with a warning message. A button to
the right of each error or warning message
will link directly back to the section in
which the data was entered.
ERRORS: Any data
errors must be corrected before you can
electronically sign your data.
WARNINGS: Please
review all "questionable" data that triggers
a warning message. Correct the data if it was
entered incorrectly. If the data entered is
correct, you do not need to change it.
When
each section has been completed and all
errors and warnings have been addressed, you
must electronically sign your submission by
clicking the Electronically Sign
button at the bottom of the page. The date
and time you signed your submission will
appear.
Note:
Check the Email Confirmation box if
you would like to receive an email confirming
your data has been submitted.
You
may download your completed data and view it
in Adobe Reader as it would appear on a U.S.
DOT Drug and Alcohol Testing MIS Data
Collection form by clicking Download Data
in Adobe PDF Format. You can log out by
clicking the orange "Logout" button at the
top right hand corner of the screen.
If
you are a contractor or subrecipient, you
should notify your grantee that you have
submitted your data. Your grantee is
responsible for reviewing your data, and
either accepting or rejecting it. You should
sign back in periodically to review the
status of your submission. If your grantee
rejects your data, you must correct any
problems, electronically sign it again, and
notify your grantee. The grantee will then
review your data again. Once your data has
been accepted by your grantee, your
submission will be complete.
Note: You may sign
back in at any time. This gives you the
opportunity to view or edit your submission,
and to download it in Adobe PDF format. If
you choose to edit your data, you must return
to the Wrap Up section and sign your
submission again.
**REMINDER**
Help
files can be accessed at any time by clicking
on any underlined topic.
Thank
you for reporting your drug and alcohol
results using the U.S. DOT's Drug and Alcohol
Testing MIS online reporting application. If
you have any questions about the Internet
reporting process, please call (617)
494-6336.