(a) Each component shall inform its employees of the provisions of
the Privacy Act, including the Act's civil liability and criminal
penalty provisions. Each component also shall notify its employees that
they have a duty to:
(1) Protect the security of records,
(2) Ensure the accuracy, relevance, timeliness, and completeness of
records,
(3) Avoid the unauthorized disclosure, either verbal or written, of
records, and
(4) Ensure that the component maintains no system of records
without public notice.
(b) Except to the extent that the Privacy Act permits such
activities, an employee of the Department of Labor shall:
(1) Not collect information of a personal nature from individuals
unless the employee is authorized to collect such information to
perform a function or discharge a responsibility of the Department;
(2) Collect from individuals only that information which is
necessary to the performance of the functions or to the discharge of
the responsibilities of the Department;
(3) Collect information about an individual directly from that
individual, whenever practicable;
(4) Inform each individual from whom information is collected of:
(i) The legal authority that authorizes the Department to collect
such information,
(ii) The principal purposes for which the Department intends to use
the information,
(iii) The routine uses the Department may make of the information,
and
(iv) The practical and legal effects upon the individual of not
furnishing the information;
(5) Maintain all records which are used by the agency in making any
determination about any individual with such accuracy, relevance,
timeliness, and completeness as to ensure fairness to the individual in
the determination;
(6) Maintain no record describing how any individual exercises
rights guaranteed by the First Amendment to the United States
Constitution, unless:
(i) The individual has volunteered such information for his own
benefit,
(ii) A statute expressly authorizes the Department to collect,
maintain, use, or disseminate the information, or
(iii) The individual's beliefs, activities, or membership are
pertinent to and within the scope of an authorized law enforcement
activity;
(7) Notify the head of the component of the existence or
development of any system of records that has not been disclosed to the
public;
(8) Disclose no record to anyone, for any use, unless authorized by
the Act;
(9) Maintain and use records with care to prevent the inadvertent
disclosure of a record to anyone; and
(10) Notify the head of the component of any record that contains
information that the Act or the foregoing provisions of this paragraph
do not permit the Department to maintain.
