Schedules
Blanket Purchase Agreement (BPA) Documentation
MAS Helpdesk (National Customer Service Center)
(800) 488-3111
Fax (816) 926-6952
mashelpdesk@gsa.gov
When establishing Blanket Purchase Agreements (BPAs) under the GSA Schedules Program, the ordering activity shall document—
- The Schedule contracts considered, noting the contractors with which BPAs have been established;
- A description of the requirements (e.g., estimated quantities, work to be performed);
- The results of negotiations including agreed upon pricing;
- The estimated value;
- If applicable, the circumstances and rationale for restricting consideration of Schedule contractors to fewer than required in the Schedule ordering procedures;
- The evaluation methodology used in selecting the contractor to receive the BPA(s);
- The rationale for any tradeoffs in making the selection;
- The fair and reasonable price determination required by Federal Acquisition Regulation (FAR) 8.405-2(d) for BPAs with hourly rate services;
- If applicable, the rationale for placing other than firm-fixed price or performance-based orders; and
- The results of the annual review.
When ordering from BPAs, the ordering activity shall document—
- The BPA holder from which the supply or service was purchased;
- A description of the supply or service purchased;
- The amount paid;
- The fair and reasonable price determination required by FAR 8.405-2(d) for BPAs with hourly rate services; and
- If applicable, the rationale for using other than a firm-fixed price order or a performance-based order.
If ordering from multiple BPAs, in addition to the above, the ordering activity shall document—
- The BPAs considered;
- The evaluation methodology used in selecting the BPA holder to receive the order; and
- The rationale for any tradeoffs in making the selection.
|