[Federal Register: December 6, 2002 (Volume 67, Number 235)]
[Notices]
[Page 72704-72705]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06de02-97]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
January 21, 2003. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Lifecycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to records.mgt@nara.gov. Requesters must cite the
control number, which appears in parentheses after the name of the
agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director,
Lifecycle Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-03-1, 10
[[Page 72705]]
items, 9 temporary items). Records of the Office of Response and
Restoration, including such files as incident response and waste site
financial records, data, documentation, inputs, and outputs for an
electronic system used to coordinate watershed information, coastal
resource coordinator records, and hazardous materials response records
relating to medium and minor spills. Also included are electronic
copies of records created using electronic mail and word processing.
Proposed for permanent retention are recordkeeping copies of hazardous
materials response records that document major spills, including
related finding aids. Files relating to medium and minor spills that
significantly document agency policies or spills in ecologically
sensitive areas will be brought to NARA's attention for appraisal on a
case-by-case basis.
2. Department of Defense, Defense Intelligence Agency (N1-373-03-1,
1 item, 1 temporary item). Backup tapes containing information used for
accountability and control of access regarding agency information
systems.
3. Department of Defense, Defense Commissary Agency (N1-506-02-6),
53 items, 53 temporary items). Records relating to inspections and
investigations conducted by the Office of the Inspector General.
Included are such records as congressional correspondence, process
reviews, referrals, complaints, hotline case files, trends and analysis
files, and staff assistance reports. Also included are electronic
copies of documents created using electronic mail and word processing.
This schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
4. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-02-1, 7 items, 5 temporary items). Media
relations files relating to the clearance and dissemination of press
materials as well as articles appearing in the press concerning health
care issues. Also included are electronic copies of records created
using electronic mail and word processing. Proposed for permanent
retention are recordkeeping copies of news releases, press conference
transcripts, and related background materials.
5. Department of Justice, Civil Division (N1-60-02-7, 6 items, 1
temporary item). Electronic versions of comments relating to the
``September 11th Victim Compensation Fund of 2001'' received by the
agency or created for posting on the agency Web site. Proposed for
permanent retention are recordkeeping copies of comments as well as an
electronic database used for tracking the comments.
6. Department of State, Bureau of Public Affairs (N1-59-03-2, 4
items, 3 temporary items). Bibliographic and biographic card files and
source documents for special historical projects carried out by the
Office of the Historian. Proposed for permanent retention are general
files relating to a project on U.S.-Russian relations in the period
1816 to 1865.
7. National Aeronautics and Space Administration, Agency-wide (N1-
255-01-1, 7 items, 6 temporary items). Problem reporting and corrective
action reports, quality assurance surveillance records, including
audits, studies, and inspection stamp issuance documents, and
electronic copies of records created using electronic mail and word
processing. Proposed for permanent retention are recordkeeping copies
of safety, reliability and quality assurance records that relate to
flight hardware.
8. National Aeronautics and Space Administration, Agency-wide (N1-
255-01-2, 3 items, 2 temporary items). Project-level records that
support the certification of flight readiness and flight readiness
reviews. Also included are electronic copies of records created using
electronic mail and word processing. Proposed for permanent retention
are recordkeeping copies of programmatic records for the certification
of flight readiness and flight readiness reviews for manned space
flight programs and projects.
9. National Aeronautics and Space Administration, Agency-wide (N1-
255-01-3, 5 items, 5 temporary items). Forms that document the shipment
of equipment to and from agency installations by commercial shippers or
contractors. Also included are electronic copies of records created
using electronic mail and word processing.
10. National Aeronautics and Space Administration, Office of Public
Affairs (N1-255-03-01, 1 item, 1 temporary item). Water-damaged
materials from the agency's headquarters still photograph reference
collection that could not be recovered, including captions,
transparencies, negatives, and hardcopy prints and slides.
11. National Commission on Library and Information Science, Library
Statistics Program (N1-220-02-29, 3 items, 2 temporary items).
Electronic copies of records created using electronic mail and word
processing that relate to forums sponsored by the agency and the
National Center for Education Statistics. Recordkeeping copies of these
files are proposed for permanent retention.
12. Office of Navajo and Hopi Indian Relocation, Relocation
Operations Division (N1-220-02-20, 1 item, 1 temporary item). A slide
presentation stored in two projector cartridges for which there is no
accompanying script nor are the slides annotated.
13. Office of Navajo and Hopi Indian Relocation, Executive
Direction Division (N1-220-02-21, 2 items, 1 temporary item). Sound
recordings of public hearings and meetings conducted by the agency
during calendar years 1979 to 1983 from which no information is
retrievable. Proposed for permanent retention are sound recordings of
public hearings and meetings conducted by the agency during these years
from which information is retrievable.
14. Overseas Private Investment Corporation, Human Resources
Department (N1-420-03-1, 3 items, 3 temporary items). Forms and other
records completed by separating employees. Included are electronic
copies of records created using electronic mail and word processing.
15. Peace Corps, Office of the Inspector General (N1-490-02-4, 11
items, 8 temporary items). Records relating to inspections and
evaluations, investigations, and audits. Also included are electronic
copies of records created using word processing and electronic mail.
Proposed for permanent retention are recordkeeping copies of selected
audit files, reports to Congress, and country evaluation reports.
16. Tennessee Valley Authority, Education, Training and Diversity
(N1-142-02-1, 10 items, 9 temporary items). Correspondence files,
training manuals, and course materials. Also included are electronic
copies of documents created using electronic mail and word processing.
Proposed for permanent retention are electronic versions of
correspondence files created by the Senior Vice President for
Education, Training, and Diversity.
Dated: November 29, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-30880 Filed 12-5-02; 8:45 am]
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