[Federal Register: March 8, 2006 (Volume 71, Number 45)]
[Notices]
[Page 11593-11595]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr08mr06-46]
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DEPARTMENT OF DEFENSE
Defense Threat Reduction Agency; Privacy Act of 1974; Systems of
Records
AGENCY: Defense Threat Reduction Agency, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Threat Reduction Agency is amending a system of
records notice to its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
April 7, 2006 unless comments are received that would result in a
contrary determination.
ADDRESSES: Send comments to the General Counsel, Defense Threat
Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6201.
FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 325-1205.
SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: March 1, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 007
Security Operations (December 14, 1998, 63 FR 68736).
Changes:
* * * * *
[[Page 11594]]
System name:
Delete entry and replace with: ``Security Services''.
* * * * *
Categories of Individuals covered by the system:
Add the following to the first paragraph; ``and all visitors to
DTRA''. Delete the second paragraph.
Categories of records in the system:
Delete the following from entry; ``Department of Defense Form 1879,
Standard Form SF 86, Reports of Investigation,''
* * * * *
Exemptions claimed for the system:
Delete the last sentence from entry.
* * * * *
HDTRA 007
System name:
Security Services.
System location:
Primary location: Security and counterintelligence Directorate,
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort
Belvoir, VA 22060-6201.
Secondary locations: Security Office, Defense Threat Reduction
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Technology Security Directorate, Defense Threat Reduction Agency,
400 Army Navy Drive, Arlington, VA 22202-2884.
Albuquerque Operations, Defense Threat Reduction Agency, 1680 Texas
Street, SE., Kirtland Air Force Base, Albuquerque, NM 87117-5669.
Categories of individuals covered by the system:
All military and civilian personnel assigned to, or employed by
Defense Threat Reduction Agency (DTRA); and all visitors to DTRA.
Categories of records in the system:
Name; Social Security Number; date and place of birth; height;
weight; hair and eye color; citizenship; grade/rank, services,
organization, security clearance; date of clearance; date of
investigation; type of investigation; Agency that conducted
investigation; basis special accesses; courier authorization;
continuous access roster expiration date; badge number; vehicle ID and
decal number; special intelligence access; expiration date, agency,
billet number; list of badges/passes issued; safes and open storage
locations/custodians; conference title/duties/location; special access/
briefings; visit requests; conference rosters; clearance and special
access rosters; picture identification; and correspondence concerning
adjudication/passing of clearances/accesses.
Authority for maintenance of the system:
E.O. 10450, Security Requirements for Government Employment; E.O.
12065, National Security Information; The Internal Security Act of 1950
(Pub. L. 831), Section 21, as amended and codified at 50 U.S.C. 797;
The Atomic Energy Act of 1954, Section 145; and E.O. 9397 (SSN).
Purpose(s):
For use by officials and employees of the Defense Threat Reducation
Agency in the performance of their official duties related to
determining the eligibility of individuals for access to classified
information, access to buildings and facilities, or to conferences over
which DTRA has security responsibility.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552b(b)(3) as follows:
Officials and employees of Government contractors and other
Government agencies in the performance of their official duties related
to the screening and selection of individuals for security clearances
and/or special authorizations, access to facilities or attending at
conferences.
The ``Blanket Routine Uses'' published at the beginning of DTRA's
compilation of systems of records notices apply to this system.
Policies and practices of storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Automated records are stored on magnetic tapes, discs, computer
printouts, hard drives, and DTRA computer server. Manual records are
stored in paper file folders, card files and paper rosters.
Retrievability:
Automated records are retrieved by individual's last name, Social
Security Number, conference title, and by type of badge issued. Manual
records are retrieved by individual's last name, Social Security
Number, organization or subject file.
Safeguards:
The computer facility and terminals are located in restricted areas
accessible only to authorized personnel. Manual records and computer
printouts are available only to authorized persons with an official
need to know. Buildings are protected by security forces and an
electronic security system.
Retention and disposal:
Computer records on individuals are moved to historical area of
database files upon termination of an individual's affiliation with
DTRA; personnel security files are retained for two years at which
point the SF 312 is mailed to National Archives Repository and all
other information is destroyed. Manual records of conference attendees,
visitors, and visit certifications to other agencies are maintained for
two years and destroyed.
System manager(s) and address:
Chief, Security and Counterintelligence Directorate, Defense Threat
Reduction Agency, 8725 John J. Kingman Drive, Ft. Belvoir, VA 22060-
6201.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Chief, Security and Counterintelligence
Directorate, Defense Threat Reduction Agency, 8725 John J. Kingman
Drive, Ft. Belvoir, VA 22060-6201.
Written requests for information should contain the full name, home
address, Social Security Number, date and place of birth.
For personal visits, the individual must be able to provide
identification showing full name, date and place of birth, and their
Social Security Number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Chief, Security and Counterintelligence Directorate, Defense Threat
Reduction Agency, 8725 John J. Kingman Drive, Ft. Belvoir, VA 22060-
6201.
Written requests for information should contain the full name, home
address, Social Security Number, data and place of birth.
For personal visits, the individual must be able to provide
identification showing full name, date and place of birth, and their
Social Security Number.
Contesting record procedures:
The DTRA rules for accessing records and for contesting contents
and
[[Page 11595]]
appealing initial agency determinations are published in DTRA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
Chief, Security and Counterintelligence Directorate, Defense Threat
Reducation Agency, 8725 John J. Kingman Drive, Ft. Belvoir, VA 22060-
6201.
Record source categories:
Information is extracted from military and civilian personnel
records, investigative files, and voluntarily submitted by the
individual. Other Government agencies, law enforcement officials and
contractors may provide the same data.
Exemptions claimed for the system:
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 318.
[FR Doc. 06-2173 Filed 3-7-06; 8:45am]
BILLING CODE 5001-06-M