[Federal Register: April 11, 2006 (Volume 71, Number 69)]
[Notices]
[Page 18359-18361]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr11ap06-129]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before May
26, 2006. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means (Note the new address for requesting
schedules using e-mail):
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001
E-mail: requestschedule@nara.gov
FAX: 301-837-3698
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
[[Page 18360]]
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
(Note the New Address for Requesting Schedules Using E-Mail)
1. Department of Agriculture, Office of Inspector General (N1-16-
06-1, 4 items, 4 temporary items). Litigation files, including cases
that involve the enforcement of Inspector General subpoenas. Also
scheduled are electronic copies of records created using electronic
mail and word processing.
2. Department of Defense, National Geospatial-Intelligence Agency
(N1-537-06-1, 2 items, 2 temporary items). Travel activities database
records, and preliminary inquiry files accumulated on personnel who are
suspected of security violations. This schedule authorizes the agency
to apply the proposed disposition instructions to any recordkeeping
medium.
3. Department of Health and Human Services, Food and Drug
Administration (N1-88-04-5, 30 items, 27 temporary items). Records
accumulated in the Office of the Commissioner including, non-
significant research project files and working files, patient advocate
records, crisis management records, trade agreements and international
arrangements, country files, international travel records, export
program records, and an electronic system for tracking exports. Also
included are electronic copies of records created using electronic mail
and word processing. Proposed for permanent retention are significant
research project files, official international arrangements, and final
export policy documents. This schedule authorizes the agency to apply
the proposed disposition instructions to any recordkeeping medium.
4. Department of Homeland Security, Transportation Security
Administration (N1-560-04-14, 5 items, 5 temporary items). Records
accumulated in the Office of Security Technology including,
correspondence, memorandums, briefing materials, studies, and other
documents regarding the joint planning, operational integration, and
management of transportation security technologies. Also included are
electronic copies of records created using electronic mail and word
processing.
5. Department of Homeland Security, U.S. Coast Guard (N1-26-05-6, 4
items, 4 temporary items). Case files relating to the enforcement of
recreational boating laws and regulations. Records include inspection
reports, notes on alleged violations, and documentation of any
penalties. Also included are electronic copies of records created using
electronic mail and word processing.
6. Department of Homeland Security, U.S. Coast Guard (N1-26-05-12,
3 items, 3 temporary items). Maritime facility security plans and
electronic mail and word processing copies relating to emergency
procedures, vessel interface, communications, security measures,
assessments, and vulnerability summaries.
7. Department of the Interior, Minerals Management Service (N1-473-
06-2, 2 items, 2 temporary items). Records include the official record
set and reference copies of well logs made by geophysical instruments.
This schedule, which applies to records in all media, also reduces the
retention period for the official record set from permanent to
disposable in 75 years.
8. Department of Justice, Criminal Division (N1-60-05-4, 4 items, 4
temporary items). Records maintained by the Child Exploitation and
Obscenity Section to monitor prosecutions under the Deadbeat Parents
Punishment Act. Included are reference case files relating to the
prosecutions of parents who refuse to pay child support. The U.S.
Attorney's Office is responsible for prosecuting and maintaining the
recordkeeping copy of these cases. Also included are electronic copies
of records created using electronic mail and word processing.
9. Department of Justice, Justice Management Division (N1-60-05-10,
1 item, 1 temporary item). Card index used to track new employees from
applicant stage to appointment. This schedule authorizes the agency to
apply the proposed disposition instructions only to this closed series.
10. Department of Justice, Bureau of Prisons (N1-129-05-11, 9
items, 7 temporary items). Inputs, outputs, master files, and system
documentation associated with an obsolete DOS-based electronic
information system used to document all psychological services
delivered to inmates. Also included are inputs and outputs of the new
web-based system and electronic copies of records created using
electronic mail and word processing. Proposed for permanent retention
are the master files and documentation of the web-based system.
11. Department of Justice, Bureau of Prisons (N1-129-06-1, 3 items,
3 temporary items). Records relating to General Equivalency Diploma
testing accommodation referrals for inmates with physical, emotional,
cognitive, and/or chronic health disabilities. Also included are
electronic copies of records created using electronic mail and word
processing applications.
12. Department of Justice, Bureau of Prisons (N1-129-06-5, 3 items,
3 temporary items). Records relating to inmate safety training and
inmate injuries. Also included are electronic copies of records created
using electronic mail and word processing applications.
13. Department of Justice, Drug Enforcement Administration (N1-170-
06-1, 6 items, 6 temporary items). Inputs, outputs, master files,
system documentation, and electronic mail and word processing copies
associated with an electronic information system used to track the
shipment of listed chemicals.
14. Department of Justice, Federal Bureau of Investigation (N1-65-
06-4, 2 items, 2 temporary items). Office of General Counsel copies of
White House
[[Page 18361]]
investigation name check consent forms. Also included are electronic
copies of records created using electronic mail and word processing
applications. Recordkeeping copies of these files are covered by a
previously approved permanent disposition authority.
15. Department of State, Office of the Under Secretary for Global
Affairs and Coordinator (N1-59-06-3, 8 items, 4 temporary items).
Reference files and extra copies of reports and publications maintained
by the Office to Monitor and Combat Trafficking in Persons. Also
included are electronic copies of records created using electronic mail
and word processing. Proposed for permanent retention are recordkeeping
copies of country files, congressional liaison files, program files,
reports, and publications.
16. Department of Transportation, Federal Motor Carrier Safety
Administration (N1-557-06-1, 17 items, 15 temporary items). Records of
the Office of Research and Analysis including correspondence files,
contract and grant documentation, and reference files. Also scheduled
are electronic mail and word processing copies of records. Proposed for
permanent retention are recordkeeping copies of publications and
completed research products. This schedule authorizes the agency to
apply the proposed disposition instructions to any recordkeeping
medium.
17. Department of the Treasury, Internal Revenue Service (N1-58-06-
1, 3 items, 3 temporary items). Records relating to the management,
operations, and content of the public Web site.
18. Department of the Treasury, Internal Revenue Service (N1-58-06-
3, 1 item, 1 temporary item). Completed copies of Form 8886 submitted
by taxpayers to report tax shelter transactions and maintained by the
Office of Tax Shelter Analysis.
19. Environmental Protection Agency, Office of Administration and
Resources Management (N1-412-06-20, 6 items, 6 temporary items).
Inputs, outputs, master files, documentation, and software associated
with an electronic information system used to track purchases of
supplies and services.
20. Library of Congress, Congressional Research Service (N1-297-06-
1, 7 items, 5 temporary items). Policy records below the Office of the
Director level, draft correspondence and briefing material, research
and background files, training materials, and internal electronic
database tracking records used to monitor the response status to
congressional requests. Proposed for permanent retention are
recordkeeping copies of Director and Deputy Director policy records,
and intellectual content records such as policy analyses, economic
studies, and fact sheets of particular interest to Congress. This
schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
Dated: April 5, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services, Washington, DC.
[FR Doc. E6-5264 Filed 4-10-06; 8:45 am]
BILLING CODE 7515-01-P