[Federal Register: November 8, 2004 (Volume 69, Number 215)]
[Notices]
[Page 64769-64778]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr08no04-79]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
Public Health Injury Surveillance and Prevention Program
Announcement Type: New.
Funding Opportunity Number: CE05-027.
Catalog of Federal Domestic Assistance Number: 93.136.
Key Dates: Letter of Intent Deadline: December 8, 2004.
Application Deadline: February 7, 2005.
I. Funding Opportunity Description
Authority: This program is authorized under sections 391(a) and
301(a) of the Public Health Service Act (PHS Act) and [42 U.S.C. 241(a)
and 280b(a)], as amended.
Purpose: The Centers for Disease Control and Prevention (CDC)
announces the availability of fiscal year (FY) 2005 funds for a
cooperative agreement program for the development, enhancement, and
integration of injury prevention and control and surveillance programs.
The purpose of this program is to enable State public health agencies
to develop or strengthen their organizational focus related to the
prevention and control of injuries and to develop or strengthen their
injury surveillance programs, particularly those with a focus on
traumatic brain injury (TBI). This program addresses the ``Healthy
People 2010'' focus area of Injury and Violence Prevention.
This announcement incorporates funding guidance for the following
four components: Part A--the Integrated Core Injury Prevention and
Control (ICIPC) Program, Part B--the Traumatic Brain Injury Extended
Surveillance (TBIES) Program, Part C--the Traumatic Brain Injury
Emergency Department (TBIED) Surveillance Program and Part D--the
Traumatic Brain Injury Service Linkage (TBISL) Program. All States/
territories must qualify and be recommended for funding for Part A
(ICIPC) in order to be eligible for Part B (TBIES), Part C (TBIED) or
Part D (TBISL). The ICIPC component supports the planning,
implementation and integration of comprehensive injury prevention and
control activities with basic injury surveillance activities. CDC
defines injury program integration as a coordinated approach to
reducing the incidence, morbidity and mortality of injury through
surveillance and prevention efforts. The TBIES component supports
efforts to provide expanded information on the incidence of traumatic
brain injury. The TBIED component supports efforts to provide
information on the incidence of mild traumatic brain injury treated in
the emergency department. The TBISL component supports efforts to link
individuals with traumatic brain injury to information about services.
Measurable outcomes of the program will be in alignment with one
(or more) of the following performance goal(s) for the National Center
for Injury Prevention and Control:
1. Increase the capacity of injury prevention and control programs
to address the prevention of injuries and violence.
2. Monitor and detect fatal and non-fatal injuries.
This announcement is only for non-research activities supported by
CDC/ATSDR. If research is proposed, the application will not be
reviewed. For the definition of research, please see the CDC Web site
at the following Internet address: http://www.cdc.gov/od/ads/opspoll1.htm
Activities
Part A: The Integrated Core Injury Prevention and Control (ICIPC)
Program
In conducting activities to achieve the purpose of Part A of this
program, the recipient will be responsible for incorporating the core
components of a model State injury prevention program as outlined in
the STIPDA: Safe States--2003 Edition. For a downloadable version of
this document, please see the STIPDA Web site at the following Internet
address: http://www.stipda.org/safestates.htm.Activities to be followed
related to this requirement are described below. CDC has developed
performance measures to evaluate recipients' progress in meeting ICIPC
requirements. These performance measures are listed following each
associated recipient activity. Activities are as follows:
Building a Solid Infrastructure for Injury Prevention and
Control.
[cir] Enhance comprehensive injury prevention and control
infrastructure by acquiring key staff and associated resources to
[[Page 64770]]
coordinate and integrate comprehensive injury prevention and control
efforts with statewide injury surveillance efforts. Performance will be
measured by the extent to which the program has:
[dec221] Established the infrastructure for ICIPC including staff
and other resources.
[dec221] Where appropriate, established written inter-agency/
organizational agreements (e.g. Memoranda of Understanding) related to
the roles, duties and responsibilities of shared staff.
[cir] Mobilize support and build partnerships by identifying,
contacting and inviting potential key private, professional, voluntary
and nonprofit injury prevention and control organizations, injury care
providers, policymakers, consumers, payers, media, State and Federal
agencies, surveillance, research and academic institutions, and others
to become members of a new or existing State/territory-wide Injury
Community Planning Group (ICPG). The role of the ICPG may include, but
should not be limited to: Participation of members on injury prevention
and control boards and commissions, providing information on the
effectiveness of existing State policies related to injury prevention
and control, and reviewing surveillance data to help identify and
prioritize injury problems within the State. Performance will be
measured by the extent to which the program and ICPG has developed and
sought guidance from coalitions and partners, both within and outside
of the organization and sustained these partnerships as ongoing
entities by such activities as:
[dec221] Generating support and resources or securing funding to
support Integrated Core Injury Prevention and Control Program (ICIPC)
activities.
[dec221] Establishing written responsibilities for the ICPG (e.g.,
in a mission statement or scope of work).
[dec221] Supporting the ICPG process by providing funding and
resources.
[dec221] Assuring the ICPG has access to current information about
injury prevention and control.
[dec221] Conducting one ICPG injury prevention symposium per budget
year to develop specific marketing injury strategies for the
comprehensive injury prevention plan. The symposium should include, but
not be limited to: Regional/statewide representatives of key
governmental and non-governmental agencies; media outlets; HMOs/MCOs;
hospital/trauma/medical centers; state athletic associations; medical/
professional organizations/associations and other stakeholders or
gatekeepers.
[cir] Develop a State injury prevention and control plan, or where
appropriate, conduct a systematic evaluation and update of the existing
injury prevention and control plan. In each case, the recipient should
work with their ICPG to assure that their plan includes prioritized
measurable goals and objectives with timeframes, and identifies
implementing organizations for priority plan strategies. Performance
will be measured by the extent to which the plan reflects that the
program:
[dec221] Used data to describe the epidemiology of the burden of
injury in the State/territory.
[dec221] Evaluated the epidemiologic data to determine the critical
target areas for injury prevention and control activities.
[dec221] Established priorities and chosen appropriate evidence-
based intervention strategies.
[dec221] Identified implementing organizations for priority plan
strategies.
[dec221] Developed objective/quantitative measures of effectiveness
that will demonstrate accomplishment of program goals and objectives
and measure intended outcomes.
[cir] Collaborate and coordinate with your State's Office of
Terrorism Preparedness and Emergency Response (or its equivalent) to
assure their participation in the ICPG and in the development/update of
the State injury prevention and control plan. Performance will be
measured by the extent to which the program secures memorandums of
understanding (MOU) documenting this collaboration.
Collect, Analyze and Use Injury Data
[cir] States/Territories must collect and analyze injury data
including, but not limited to, data related to: Traumatic brain
injuries (TBI) and the following external causes: drowning, fire-
related injuries, motor vehicle injuries, poisonings, firearm-related
injuries, homicides, suicides, and those injuries resulting from mass
casualty events for their own use from centralized electronic hospital
discharge data and centralized electronic vital statistics data sets
[see eligibility information (i.e., Special Requirements) for allowable
exceptions]. Performance will be measured based upon the extent to
which the program has demonstrated that it:
[dec221] Used available data to inform the injury prevention and
control planning process.
[dec221] Used available data to evaluate progress toward meeting
the core goals and objectives of the state/territory injury prevention
and control program.
[dec221] Promoted and facilitated the use of injury data to meet
the needs of injury prevention and control groups and service agencies
(e.g., HRSA).
[dec221] Participated in the Multi-State Injury Indicator Report.
[cir] States/Territories must submit an annual injury data report
produced for use in their own state/territory and for submission to
CDC. This report shall be consistent with CDC's current recommendations
for Injury Indicator Surveillance (see Appendix 1 for detailed
methodology). In addition, this report shall include completed tables
with aggregated numbers and rates categorized by sex, age group, and
external cause for All-injury deaths and hospitalizations, TBI related
deaths and hospitalizations, drowning related deaths and
hospitalizations, fire related deaths and hospitalizations, motor
vehicle related deaths and hospitalizations, poisoning related deaths
and hospitalizations, firearm related deaths and hospitalizations,
suicide related deaths and hospitalizations, and homicides. The report
shall include a written interpretation of the injury data in a format
suitable for dissemination within the State/territory and shall include
a focus on priority areas identified by the State/territory and a brief
analysis of TBI in the state/territory. Performance will be measured by
the extent to which the program has:
[dec221] Incorporated CDC's recommendations for data completeness,
timeliness, and quality.
[dec221] Compliance will be determined based upon the successful
submission of required annual reports and the completeness of the
submitted spreadsheet tables (spreadsheet format will be supplied by
CDC).
[dec221] The first annual injury data report
[[Page 64771]]
should include data from 01/01/2004-12/31/2004. The report must be
received as an attachment to the annual report (due October 31). For
example, CDC should receive the first report using 2004 data no later
than October 31, 2006. Subsequent annual reports will follow the same
pattern.
Implement, and Evaluate Interventions
[cir] Implement priorities as established by the State/territory
comprehensive injury prevention and control plan, which provides a
framework for action to reduce the burden of injury in the State/
territory. Performance will be measured by the extent to which the
program has:
[dec221] Identified interventions focused on priorities outlined in
the state/territory wide injury prevention and control plan.
[dec221] Identified and collaborated with influential and
appropriate partners who are able to implement and support injury
prevention and control plan activities/strategies.
[dec221] Continuously evaluated and monitored its own process and
the outcomes of the ICIPC plan, its objectives and activities.
[cir] Use surveillance findings to inform and guide State/territory
injury prevention and control activities, including the ICIPC where
applicable. Performance will be measured by the extent to which the
program has:
[dec221] Used surveillance findings to guide injury prevention and
control activities.
[dec221] Used surveillance findings to evaluate the effectiveness
of intervention programs.
States/Territories funded under this cooperative agreement
must send representation to the annual CDC sponsored grantees meeting.
Part B: Traumatic Brain Injury Extended Surveillance (TBIES) Program
In conducting activities to achieve the purpose of Part B of this
program, the recipients will be responsible for conducting all of the
activities of Part A as well as the activities described below. CDC has
developed performance measures to evaluate recipients' progress in
meeting TBIES requirements. These performance measures are listed
following each associated recipient activity. Activities are as
follows:
[dec221] TBI Basic Electronic Surveillance
[cir] Conduct centralized statewide electronic surveillance of TBI,
consistent with standard definitions and methods for TBI surveillance
described in the current Annual Data Submission Standards for Central
Nervous System (CNS) Injury Surveillance. For a downloadable version of
this document, please see the CDC Web site at the following Internet
address: http://www.cdc.gov/doc.do/id/0900f3ec80145eec.Performance will
be measured by the extent to which the program has:
[dec221] Used centralized statewide electronic hospital discharge
and vital statistics databases for case identification.
[dec221] Linked and unduplicated data obtained from centralized
statewide electronic hospital discharge and vital statistics databases,
including data elements that describe diagnosis, demographics, external
cause, and discharge disposition.
TBI Extended Medical Record Surveillance
[cir] Annually review the medical records of a representative
sample of reported hospitalized cases to obtain data consistent with
standard definitions for the expanded TBI dataset described in the
current Central Nervous System Injury Surveillance Data Submission
Standards. Performance will be measured by the extent to which the
program has:
[dec221] Complied with CDC's standards for data completeness and
quality. Compliance will be determined based on an evaluation of data
submitted to CDC's National Center for Injury Prevention and Control.
The first annual data submission should include data from 01/01/2004-
12/31/2004. The data must be received by CDC as an attachment to the
annual report. For example, CDC should receive the first data
submission using 2004 data no later than October 31, 2006. Subsequent
annual data submissions will follow the same pattern.
[cir] During years two through five collect additional information
on 10-15 TBI data elements related to a topic of emerging public health
importance. CDC and all grantees participating in extended surveillance
will jointly decide upon topic areas during year 1. Performance will be
measured by the extent to which the program has:
[dec221] Complied with data collection efforts mutually agreed upon
by CDC and the program. Compliance will be determined based on an
evaluation of data submitted to CDC's National Center for Injury
Prevention and Control.
Analysis and Reporting
[cir] Analyze and interpret collected data and prepare an annual
report suitable for dissemination within the State/territory either
separately or within the All-injury report described in Part A.
Performance will be measured by the extent to which the program:
[dec221] Successfully disseminates the report within the State/
territory and submits the report to CDC's NCIPC.
[cir] Generate an annual summary report documenting methodological
and other issues related to conducting extended surveillance to include
programmatic lessons learned, strengths and limitations of the data,
usefulness of the data for State/territory injury prevention and
control planning, etc. This information will be used to expand and
improve the content of CDC's ``Annual Data Submission Standards,
Central Nervous System Injury Surveillance.'' Performance will be
measured by the extent to which the program:
[dec221] Successfully submits the report to CDC's National Center
for Injury Prevention and Control.
Part C: Traumatic Brain Injury Emergency Department Surveillance
(TBIED) Program
In conducting activities to achieve the purpose of Part C of this
program, the recipients will be responsible for conducting all the
activities of Part A as well as the activities described below. CDC has
developed performance measures to evaluate recipients' progress in
meeting TBIED requirements. These performance measures are listed
following each associated recipient activity. Activities are as
follows:
Basic Electronic Surveillance
[cir] Conduct centralized statewide electronic emergency department
(ED) surveillance of TBI, consistent with standard definitions and
methods for TBI surveillance described in the current Central Nervous
System Injury Surveillance Data Submission Standards. Performance will
be measured by the extent to which the program has:
[dec221] Used centralized statewide electronic ED databases for
case identification.
[dec221] Linked and unduplicated data obtained from centralized
statewide electronic ED databases with centralized electronic hospital
discharge data and centralized
[[Page 64772]]
electronic vital statistics data.
Emergency Department Surveillance
[cir] Annually review the medical records of a representative
sample of reported cases to obtain data consistent with standard
definitions for the extended TBI dataset described in the current
Central Nervous System Injury Surveillance Data Submission Standards.
In addition to the evaluation measures included in the current Central
Nervous System Injury Surveillance Data Submission Standards, perform
an annual evaluation of sensitivity to include at a minimum a
qualitative assessment of the data sources (e.g., number and proportion
of EDs participating in the State). Performance will be measured by the
extent to which the program has:
[dec221] Complied with CDC's standards for data completeness and
quality. Compliance will be determined based on an evaluation of data
submitted to CDC's National Center for Injury Prevention and Control.
The first annual data submission should include data from 01/01/2004-
12/31/2004. The data must be received by CDC as an attachment to the
annual report. For example, CDC should receive the first data
submission using 2004 data no later than October 31, 2006. Subsequent
annual data submissions will follow the same pattern.
Analysis and Reporting
[cir] Analyze and interpret collected data and prepare an annual
report suitable for dissemination within the State/territory either
separately or within the All-injury report described in Part A.
Performance will be measured by the extent to which the program:
[dec221] Successfully disseminates the report within the State/
territory and submits the report to CDC's National Center for Injury
Prevention and Control.
[cir] Generate an annual summary report documenting methodological
and other issues related to conducting ED surveillance to include
programmatic lessons learned, strengths and limitations of the data,
usefulness of the data for State/territory injury prevention and
control planning, etc. This information will be used to expand and
improve the content of CDC's ``Guidelines for ED Surveillance.''
Performance will be measured by the extent to which the program:
[dec221] Successfully submits the report to CDC's National Center
for Injury Prevention and Control.
Part D: Traumatic Brain Injury Service Linkage (TBISL) Program
In conducting activities to achieve the purpose of Part D of this
program, the recipients will be responsible for conducting all of the
activities of Part A as well as the activities described below. CDC has
developed performance measures to evaluate recipients' progress in
meeting TBISL requirements. These performance measures are listed
following associated recipient activities. Activities are as follows:
Feasibility assessment
[cir] In year one, conduct an assessment of the feasibility of (a)
obtaining from the State/territory TBI surveillance system, personal
identifying and contact information for a sample of persons
hospitalized with TBI and (b) using that information to provide those
individuals with information about available services in their State.
Performance will be measured by the extent to which the program:
[dec221] Submits a report summarizing the results of the
feasibility assessment. This assessment should identify potential
partners for linkage activities and discuss the pros and cons of
differing linkage strategies within the State/territory. Information to
be collected will be decided upon in collaboration with CDC. The
feasibility assessment report must be submitted as an attachment to the
Year one interim report (due six months after the beginning of the
budget period).
[cir] In year one, develop and submit a plan for linkage
implementation based on results of the feasibility study. The plan for
linkage implementation must be submitted as part of the Year one annual
report due October 31, 2006. Performance will be measured by the extent
to which the plan:
[dec221] Describes the populations to be linked, including
justification for their selection.
[dec221] Clearly describes the methods for proposed linkage
activities including a process for identifying and linking persons to
information about services within an appropriate timeframe post injury.
[dec221] Identifies partners with whom they will collaborate in
conducting linkage activities and from whom they have received letters
of support.
Implementation
[cir] In year two, States must implement proposed linkage
activity(ies) as a pilot and prepare a report, which includes findings/
results and lessons learned. The report must be submitted as an
attachment to the Year two annual report due October 31, 2007.
Performance will be measured by the extent to which the program:
[dec221] Has successfully implemented pilot activities and has
summarized their actions in a report to the CDC's National Center for
Injury Prevention and Control.
[cir] In years three through five, States/territories must conduct
the linkage activity(ies), and prepare an annual report summarizing the
activity including; findings/results, lessons learned, and
implications/recommendations for future activities in this and in other
States/territories. The report must be submitted as an attachment to
the Year three to five annual reports, due October 31st. Performance
will be measured by the extent to which the program has:
[dec221] Continuously evaluated and monitored its own process,
objectives and activities.
[dec221] Developed and monitored measures of effectiveness for its
proposed activities.
[dec221] Successfully submitted required reports.
In a cooperative agreement, the staff of CDC staff is substantially
involved in the program activities, above and beyond routine grant
monitoring.
CDC Activities for this program are as follows:
Part A
Assist with the exchange of information and collaboration
among recipients.
Provide recipients with relevant research findings and
public health recommendations related to comprehensive injury
prevention and control.
Provide ongoing guidance, consultation, and technical
assistance in conducting recipient activities.
Assist with the identification of national injury
prevention and control campaigns and materials that can be integrated
into comprehensive injury prevention and control programs.
Provide recipients with instructions and spreadsheets for
calculating annual injury indicator data.
Part B
Provide ongoing guidance, consultation, and technical
assistance in conducting recipient activities.
Collaborate with grantees to establish standards for data
completeness, timeliness, and quality,
[[Page 64773]]
and to promote the use of TBI data to support injury prevention and
control efforts.
Receive, assess, aggregate and disseminate TBI data from
grantees.
Part C
Provide ongoing guidance, consultation, and technical
assistance in conducting recipient activities.
Collaborate with grantees to establish standards for data
completeness, timeliness, and quality, and to promote the use of TBI
data to support injury prevention and control efforts.
Receive, assess, aggregate and disseminate TBI data from
grantees.
Part D
Assist with the exchange of information and collaboration
among recipients.
Provide ongoing guidance, consultation, and technical
assistance in conducting recipient activities.
II. Award Information
Type of Award: Cooperative Agreement.
Budgets should be prepared for Parts A, B, C, & D separately. In
the application packet, you should list each Part's budget amount in
separate columns on the SF424 (i.e., Part A in column 1, Part B in
column 2, Part C in column 3 and Part D in column 4). Details on this
form and instructions for submitting an application are provided in the
``Application and Submission'' section. CDC involvement in this program
is listed in the Activities Section above.
Part A (ICIPC)
Fiscal Year Funds: 2005.
Approximate Total Funding Available: $4,750,000.
Approximate Number of Awards: 33.
Approximate Funding per Award: $144,000.
Floor of Award Range: None.
Ceiling of Award Range: $150,000.
Part B (TBIES)
Fiscal Year Funds: 2005.
Approximate Total Funding Available: $440,000.
Approximate Number of Awards: Four.
Approximate Funding per Award: $110,000.
Floor of Award Range: None.
Ceiling of Award Range: $110,000.
Part C (TBIED)
Fiscal Year Funds: 2005.
Approximate Total Funding Available: $300,000.
Approximate Number of Awards: Two.
Approximate Funding per Award: $150,000.
Floor of Award Range: None.
Ceiling of Award Range: $150,000.
Part D (TBISL)
Fiscal Year Funds: 2005.
Approximate Total Funding Available: $150,000.
Approximate Number of Awards: Three.
Approximate Funding per Award: $50,000.
Floor of Award Range: None.
Ceiling of Award Range: $50,000.
If you request a funding amount greater than the ceiling of award
range per Part, your application will not be considered eligible and
not forwarded for review. This ceiling of award range per part is for
the first 12-month budget period and includes both indirect and direct
costs. If considered ineligible, you will be notified in writing by
NCIPC prior to start date of the award.
Anticipated Award Start Date: August 1, 2005.
Budget Period Length: 12 months.
Project Period Length: Five years.
Throughout the project period, CDC's commitment to continuation of
awards will be conditioned on the availability of funds, evidence of
satisfactory progress by the recipient (as documented in required
reports), and the determination that continued funding is in the best
interest of the Federal Government.
III. Eligibility Information
III.1. Eligible Applicants
Applications may be submitted by health departments of States and
territories or their bona fide agents, this includes the District of
Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, the
Commonwealth of the Northern Mariana Islands, American Samoa, Guam, the
Federated States of Micronesia, the Republic of the Marshall Islands,
and the Republic of Palau. A Bona Fide Agent is an agency/organization
identified by the State/territory as eligible to submit an application
under the State/territory eligibility in lieu of a State/territory
application. If you are applying as a bona fide agent of a State/
territory, you must provide documentation of your status. Place this
documentation behind the first page of your application form.
Special Requirements: If your application is incomplete or non-
responsive to the requirements listed below, it will not be entered
into the review process. You will be notified that your application did
not meet the submission requirements.
All States/territories should demonstrate the ability to
access a centralized electronic hospital discharge data set. States/
Territories unable to access centralized electronic hospital discharge
data sets must demonstrate the ability to access an alternate
centralized electronic data set that is representative of the State/
territory hospitals. As an appendix to this application include a
summary of current (i.e., 2001, 2002 or most current morbidity data
analyzed by age, sex and cause).
All States/territories must demonstrate the ability to
access centralized electronic vital statistics data sets. As an
appendix to this application include a summary of current (i.e., 2001,
2002 or most current mortality data analyzed by age, sex and cause).
States/territories previously funded under program
announcement numbers 00119, 02207 and 99136 must submit a State/
territory-wide injury prevention and control plan as an appendix to
this application.
States/Territories must maintain an active Injury
Community Planning Group (ICPG) the ICPG shall be responsible for
developing/enhancing injury prevention and control plan and marketing
strategy to promote the vision and values of the Integrated Core Injury
Prevention and Control Program.
All States/territories must qualify and be recommended for
funding for Part A (ICIPC) in order to be eligible for Part B (TBIES),
Part C (TBIED) or Part D (TBISL). Note: For this reason, the CDC review
panel will only consider Parts B, C and D of the applications reviewed,
approved and funded for Part A.
States/Territories applying for Part C (TBIED) must
demonstrate the ability to access centralized electronic emergency
department discharge data sets.
States/Territories applying for Part D (TBISL) who propose
direct patient contact must have legal authority to contact individuals
identified by surveillance activities. In order to demonstrate legal
authority applicants must submit both of the following as an appendix
to the application: A copy of the supporting legislation/regulation and
a letter from the appropriate health department official (e.g. attorney
or health officer) certifying that the applicant will have access to
personal identifying information of TBI cases for the purposes of the
linkage activities outlined in this RFA.
[[Page 64774]]
Note: Title 2 of the United States Code Section 1611
states that an organization described in Section 501(c)(4) of the
Internal Revenue Code that engages in lobbying activities is not
eligible to receive Federal funds constituting an award, grant, or
loan.
III.2. Cost Sharing or Matching
Matching funds are not required for this program.
IV. Application and Submission Information
IV.1. Address To Request Application Package
To apply for this funding opportunity use application form CDC
5161. Application forms and instructions are available on the CDC Web
site, at the following Internet address: http://www.cdc.gov/od/pgo/forminfo.htm
.
If you do not have access to the Internet, or if you have
difficulty accessing the forms on-line, you may contact the CDC
Procurement and Grants Office Technical Information Management Section
(PGO-TIM) staff at: (770) 488-2700. Application forms can be mailed to
you.
IV.2. Content and Form of Submission
Letter of Intent (LOI): CDC requests that you submit a LOI if you
intend to apply for one or more parts of this program. Your LOI will be
used to gauge the level of interest in this program, and to allow CDC
to plan the application review. Your LOI must be written in the
following format:
Maximum number of pages: Two.
Font size: 12-point unreduced.
Single spaced.
Paper size: 8.5 by 11 inches.
Page margin size: One inch.
Printed only on one side of page.
Written in plain language, avoid jargon.
Your LOI must contain the following information:
Number and title of this Program Announcement
(PA).
Identification of Part(s) for which you intend to apply.
Application: You are required to send a cover letter that
summarizes which Parts you are applying for, dollar amounts, and point
of contact information. Ensure that each part of the application and
section are properly labeled and include page numbers. A detailed
budget and narrative justification must be provided. Guidance for
completing your budget can be found on the CDC Web site, at the
following Internet address: http://www.cdc.gov/od/pgo/funding/budgetguide.htm.You
must include a table of contents. You must submit a
project narrative with your application forms. Your narrative must be
submitted in the following format:
Maximum number of pages: Part A--25; Part B--15; Part C--
15; Part D--10. If your narrative exceeds the page limit, only the
first pages, which are within the page limit, will be reviewed.
Font size: 12 point unreduced.
Double spaced.
Paper size: 8.5 by 11 inches.
Page margin size: One inch.
Printed only on one side of page.
Held together only by rubber bands or metal clips; not
bound in any other way.
Your narrative should address activities to be conducted over the
entire project period, and must include the following items in the
order listed:
Part A: Executive summary, state of need, goals and
objectives, methods and staffing, evaluation, collaboration, and budget
and justification (appendices, budget and justification will not be
counted in the stated page limit).
Part B: Executive summary, review of literature and
statement of need, methods and activities, capacity to conduct TBI
Surveillance, goals and objectives, management and staffing,
evaluation, and budget and justification (appendices, budget and
justification will not be counted in the stated page limit).
Part C: Executive summary, review of literature and
statement of need, methods and activities, capacity to conduct TBI ED
surveillance, goals and objectives, management and staffing,
evaluation, and budget and justification (appendices, budget and
justification will not be counted in the stated page limit).
Part D: Executive summary, review of literature and
statement of need, methods and activities, capacity, goals and
objectives, management and staffing, evaluation, collaboration and
budget and justification (appendices, budget and justification will not
be counted in the stated page limit).
Additional information may be included in the application
appendices. The appendices will not be counted toward the narrative
page limit.
You are required to have a Dun and Bradstreet Data Universal
Numbering System (DUNS) number to apply for a grant or cooperative
agreement from the Federal government. The DUNS number is a nine-digit
identification number, which uniquely identifies business entities.
Obtaining a DUNS number is easy and there is no charge. To obtain a
DUNS number, access http://www.dunandbradstreet.com or call 1-866-705-5711.
For more information, see the CDC Web site at: http://www.cdc.gov/od/pgo/funding/pubcommt.htm.
Additional requirements that may require
you to submit additional documentation with your application are listed
in section ``VI.2. Administrative and National Policy Requirements.''
IV.3. Submission Dates and Times
LOI Deadline Date: December 8, 2004.
CDC requests that you send a LOI if you intend to apply for this
program. Although the LOI is not required, not binding, and does not
enter into the review of your subsequent application, the LOI will be
used to gauge the level of interest in this program, and to allow CDC
to plan the application review.
Application Deadline Date: February 7, 2005.
Explanation of Deadlines: Applications must be received in the CDC
Procurement and Grants Office by 4 p.m. eastern time on the deadline
date. If you submit your application by the United States Postal
Service or commercial delivery service, you must ensure that the
carrier will be able to guarantee delivery by the closing date and
time. If CDC receives your submission after closing due to: (1) Carrier
error, when the carrier accepted the package with a guarantee for
delivery by the closing date and time, or (2) significant weather
delays or natural disasters, you will be given the opportunity to
submit documentation of the carriers guarantee. If the documentation
verifies a carrier problem, CDC will consider the submission as having
been received by the deadline.
This announcement is the definitive guide on LOI and application
content, submission address, and deadline. It supersedes information
provided in the application instructions. If your submission does not
meet the deadline above, it will not be eligible for review, and will
be discarded. You will be notified that you did not meet the submission
requirements.
CDC will not notify you upon receipt of your submission. If you
have a question about the receipt of your LOI or application, first
contact your courier. If you still have a question, contact the PGO-TIM
staff at: (770) 488-2700. Before calling, please wait two to three days
after the submission deadline. This will allow time for submissions to
be processed and logged.
IV.4. Intergovernmental Review of Applications
Your application is subject to Intergovernmental Review of Federal
Programs, as governed by Executive
[[Page 64775]]
Order (EO) 12372. This order sets up a system for State and local
governmental review of proposed Federal assistance applications. You
should contact your State Single Point of Contact (SPOC) as early as
possible to alert the SPOC to prospective applications, and to receive
instructions on your State's process. Click on the following link to
get the current SPOC list: http://www.whitehouse.gov/omb/grants/spoc.html
.
IV.5. Funding Restrictions
Restrictions, which must be taken into account while writing your
budget, are as follows:
Funds may not be used for research.
Reimbursement of pre-award costs is not allowed.
Federal funds awarded under this announcement may not be
used to offset existing, State funded projects.
If you are requesting indirect costs in your budget, you must
include a copy of your indirect cost rate agreement. If your indirect
cost rate is a provisional rate, the agreement should be less than 12
months of age
IV.6. Other Submission Requirements
LOI Submission Address: Submit your LOI by express mail, delivery
service, fax, or e-mail to: Angela Marr, 4770 Buford Hwy., NE., M.S. F-
41, Atlanta, GA 30341-3724. Tel: (770) 488-1428.Fax: (770) 488-4338. E-
mail: amarr@cdc.gov.
Application Submission Address: Submit the original and two hard
copies of your application by mail or express delivery service
to:Technical Information Management--CE05-027, CDC Procurement
and Grants Office,2920 Brandywine Road,Atlanta, GA 30341.
Applications may not be submitted electronically at this time.
V. Application Review Information
V.1. Criteria
Applicants are required to provide measures of effectiveness that
will demonstrate the accomplishment of the various identified
objectives of the cooperative agreement. Measures of effectiveness must
relate to the performance goals stated in the ``Purpose'' section of
this announcement. Measures must be objective and quantitative, and
must measure the intended outcome. These measures of effectiveness must
be submitted with the application and will be an element of evaluation.
Your application will be evaluated against the following criteria:
Part A (ICIPC)
Each application will be evaluated and scored individually by an
objective review panel. Evaluation and scoring for Part A will be
conducted according to the following criteria:
Need for an Integrated Core Injury Prevention and Control
Program (30 points)
[cir] Did the applicant describe the need for an Integrated Core
Injury Prevention and Control Program and the nature of any current
injury prevention and control or surveillance programs in their State?
[cir] Did the applicant describe the current level of agency/inter-
agency resources dedicated to injury activities and how additional
funding will contribute to efforts to initiate or improve existing or
planned injury surveillance activities?
[cir] Did the applicant provide evidence of a current or existing
injury prevention and control plan to develop or enhance its injury
prevention and control or surveillance system?
Methods and Staffing (30 points)
[cir] Did the applicant provide a detailed description of how
staffing resources (including epidemiological resources) will be
allocated and used to accomplish each objective and overall program
goals?
[cir] Did the application include the designation of a coordinator
with the responsibility for coordinating Integrated Core Injury
Prevention and Control Program activities?
[cir] Did the applicant provide a reasonable and complete timeline
for implementing and completing all activities and objectives?
[cir] Did the application provide a description of the roles of
each unit, organization, or agency, as well as evidence of
coordination, supervision, and degree of commitment (e.g., time, in-
kind, financial) of staff, organizations, and agencies involved in
Integrated Core Injury Prevention and Control Program activities?
[cir] Did the application provide evidence of access to or
assignment of epidemiological expertise for performing routine data
review and analysis activities and providing technical advice and
consultation?
[cir] Did the applicant provide evidence of intra-agency memoranda
of understanding outlining; roles, duties, responsibilities and travel
authorization for shared staff where appropriate to travel to CDC
sponsored meetings?
Evaluation (20 points)
[cir] Is the proposed evaluation system detailed? Does it address
the goals and objectives of the program? Will it effectively evaluate
program progress, effectiveness, and impact?
[cir] Does the application demonstrate the availability of
potential data sources for evaluation purposes? Does it outline methods
to evaluate the data sources? Does it document the availability of
staff with the appropriate expertise, experience and capacity to
perform program evaluation?
[cir] Does the application present a feasible plan for reporting
evaluation results and for using evaluation information for
programmatic decisions and continuous program improvement?
Goals and Objectives (10 points)
[cir] Did the applicant include goals that are relevant to the
purpose of the proposal and feasible to accomplish during the project
period? Are the goals specific and measurable?
[cir] Did the applicant include objectives that are feasible to
accomplish during the budget period? Are the activities outlined
necessary to accomplish the purpose of the proposal?
Collaboration (10 points)
[cir] Has the applicant provided adequate information to assess the
relationships between the program and other organizations, agencies,
and health department units that will relate to the program or conduct
related activities?
[cir] Has the applicant provided a clear and adequate description
of appropriate membership and roles of an Injury Community Planning
Group?
[cir] Did the applicant provide evidence of intra-agency memoranda
of understanding outlining roles, duties, responsibilities and travel
authorization where appropriate to travel to CDC sponsored meetings?
Budget and Justification (not scored)
[cir] Has the applicant provided a detailed budget and narrative
justification consistent with the stated objectives and planned program
activities?
[cir] Has the applicant provided a budget to include funds for
attending the annual grantees meeting?
Part B (TBIES)
Each application will be evaluated and scored individually by an
objective review panel. All applications will be evaluated and scored
first for Part A and
[[Page 64776]]
subsequently, where applicable, for Part B.
Evaluations and scoring for Part B will be conducted according to
the following criteria:
Methods and Activities: (35 points)
[cir] Can the methods and activities achieve the proposed
objectives, consistent with the purposes of this announcement? Did the
applicant propose appropriate methods and activities to collect and
analyze optional data consistent with the Program Requirements for Part
B, including sampling methods and proposed staffing?
Capacity to conduct TBI surveillance: (20 points)
[cir] Did the applicant demonstrate authority to collect and
maintain necessary TBI surveillance data consistent with the current
CDC Central Nervous System Injury Surveillance Data Submission
Standards, with demonstrated timeliness of case ascertainment,
completeness of case ascertainment, and ability to analyze data? Did
the applicant demonstrate appropriate existing capacity to collect and
analyze optional data (e.g., describing TBI severity, circumstances,
and early outcome) from a representative sample of cases reported to
the TBI surveillance system? If previously funded under PA
01030, did the applicant provide evidence of successful TBI
surveillance activities, including:
[dec221] A summary of current (i.e., 2001, 2002 or most current)
TBI morbidity and mortality data analyzed by age, sex, and cause;
[dec221] An evaluation of TBI surveillance data quality (e.g.,
predictive value positive, completeness, timeliness);
[dec221] Letter(s) from CDC indicating successful submission of
annual datasets for 2000, 2001 and 2002?
If not previously funded under PA01030, did the applicant
provide evidence of successful TBI surveillance capacity, including:
[dec221] A summary of current (i.e., 2001, 2002, or most current)
TBI morbidity and mortality data analyzed by age, sex, and cause;
[dec221] An evaluation of TBI surveillance data quality (e.g.,
predictive value positive, completeness, timeliness).
Management and Staffing: (20 points)
[ctrcir] Does the staffing plan indicate the applicant's ability to
carry out the objectives of the program? Considerations include:
organizational structure, staff qualifications, experience, degree of
stability maintaining current staff in critical positions, identified
training needs or plan, and job descriptions and curricula vitae for
both proposed and current staff. Does the applicant plan to coordinate
activities with any other injury surveillance, prevention, and control
programs or activities in the applicant's organizations?
Goals and Objectives: (10 points)
[ctrcir]Are the objectives specific, achievable, practical,
measurable, time-linked, and consistent with the overall purposes
described in this announcement?
Evaluation: (10 points)
[ctrcir] Did the applicant include plans to evaluate the attainment
of proposed objectives, including plans to evaluate the sensitivity and
predictive value positive of case ascertainment and the completeness
and quality of data?
Review of Literature and Statement of Need: (5 points)
[ctrcir] Did the applicant review key literature relevant to the
proposed project, and did the applicant describe needs within the
jurisdiction to which the application is responsive?
Budget and Justification: (not scored)
[ctrcir] Are the budget reasonable, clearly justified, and
consistent with stated objectives and proposed activities?
[ctrcir] Has the applicant provided a budget to include funds for
attending the annual grantees meeting?
Part C (TBIED)
Each application will be evaluated and scored individually by an
objective review panel. All applications will be evaluated and scored
first for Part A and subsequently, where applicable, for Part C.
Evaluations and scoring for Part C will be conducted according to
the following criteria:
Methods and Activities: (35 points)
[ctrcir] Can the methods and activities achieve the proposed
objectives, consistent with the purposes of this announcement? Did the
applicant propose appropriate methods and activities to collect and
analyze emergency department TBI data consistent with the Program
Requirements for Part C, including sampling methods and proposed
staffing?
Capacity to conduct TBIED surveillance: (20 points)
[ctrcir] Did the applicant demonstrate authority to collect and
maintain necessary TBI emergency department surveillance data
consistent with the current CDC Central Nervous System Injury
Surveillance Data Submission Standards, with demonstrated timeliness of
case ascertainment, completeness of case ascertainment, and ability to
analyze data? Did the applicant demonstrate appropriate existing
capacity to collect and analyze abstracted data (e.g., describing TBI
ED severity, circumstances, and early outcome) from a representative
sample of cases reported to the TBI ED surveillance system?
Management and Staffing: (20 points)
[ctrcir] Does the staffing plan indicate the applicant's ability to
carry out the objectives of the program? Considerations include:
organizational structure, staff qualifications, experience, degree of
stability maintaining current staff in critical positions, identified
training needs or plan, and job descriptions and curricula vitae for
both proposed and current staff. Does the applicant plan to coordinate
activities with any other injury surveillance, prevention, and control
programs or activities in the applicant's organizations?
Goals and Objectives: (10 points)
[ctrcir] Are the objectives specific, achievable, practical,
measurable, time-linked, and consistent with the overall purposes
described in this announcement?
Evaluation: (10 points)
[ctrcir] Did the applicant include plans to evaluate the attainment
of proposed objectives, including plans to evaluate the sensitivity and
predictive value positive of case ascertainment and the completeness
and quality of data?
Review of Literature and Statement of Need: (5 points)
[ctrcir] Did the applicant review key literature relevant to the
proposed project, and did the applicant describe needs within the
jurisdiction to which the application is responsive?
Budget and Justification: (not scored)
[cir] Are the budget reasonable, clearly justified, and consistent
with stated objectives and proposed activities?
[cir] Has the applicant provided a budget to include funds for
attending the annual grantees meeting?
Part D (TBISL)
Each application will be evaluated and scored individually by an
objective review panel. All applications will be evaluated and scored
first for Part A and
[[Page 64777]]
subsequently, where applicable, for Part D.
Evaluations and scoring for Part D will be conducted according to
the following criteria:
Methods and Activities: (25 points)
[cir] Can the methods and activities achieve the proposed
objectives, consistent with the program requirements for Part D of this
announcement?
Capacity to link individuals with TBI to information about
services: (20 points)
[cir] If direct patient contact is proposed, did the applicant
demonstrate authority to collect and maintain necessary TBI
surveillance data? Did the applicant demonstrate legislative authority
to contact individuals identified through TBI surveillance with
information about services?
Collaboration (20 points)
[cir] Has the applicant provided adequate information to assist the
relationships between the program and other organizations, agencies,
and health department units that will be involved in TBI linkage
activities?
[cir] Has the applicant provided a clear and adequate description
of appropriate partners and their stated roles?
Management and Staffing: (10 points)
[cir] Does the staffing plan indicate the applicant's ability to
carry out the objectives of the program? Considerations include:
Organizational structure, staff qualifications, experience, degree of
stability maintaining current staff in critical positions, identified
training needs or plan, and job descriptions and curricula vitae for
both proposed and current staff. Does the applicant plan to coordinate
activities with any other injury surveillance, prevention, and control
programs or activities in the applicant's organizations?
Goals and Objectives: (10 points)
[cir] Are the objectives specific, achievable, practical,
measurable, time-linked, and consistent with the overall purposes
described in this announcement?
Evaluation: (10 points)
[cir] Did the applicant include plans to evaluate the attainment of
proposed objectives?
Review of Literature and Statement of Need: (5 points)
[cir] Did the applicant review key literature relevant to the
proposed project, and did the applicant describe needs within the
jurisdiction to which the application is responsive?
Budget and Justification: (not scored)
[cir] Are the budget reasonable, clearly justified, and consistent
with stated objectives and proposed activities?
[cir] Has the applicant provided a budget to include funds for
attending the annual grantees meeting?
V.2. Review and Selection Process
Applications will be reviewed for completeness by the Procurement
and Grants Office (PGO) staff, and for responsiveness by the National
Center for Injury Prevention and Control. Incomplete applications and
applications that are non-responsive to the eligibility criteria will
not advance through the review process. Applicants will be notified by
the National Center for Injury Prevention and Control in writing that
their application did not meet submission requirements prior to the
start date of the award.
An objective review panel will evaluate complete and responsive
applications according to the criteria listed in the ``V.1. Criteria''
section above. Applications will be funded in order by score and rank
determined by the review panel.
VI. Award Administration Information
VI.1. Award Notices
Successful applicants will be notified by telephone of selection
for funding and to discuss proposed budget and receive a Notice of
Grant Award (NGA) from the CDC Procurement and Grants Office. The NGA
shall be the only binding, authorizing document between the recipient
and CDC. The NGA will be signed by an authorized Grants Management
Officer and mailed to the recipient fiscal officer identified in the
application.
VI.2. Administrative and National Policy Requirements
45 CFR Part 74 and Part 92
For more information on the Code of Federal Regulations, see the
National Archives and Records Administration at the following Internet
address: http://www.access.gpo.gov/nara/cfr/cfr-table-search.html.
The following additional requirements apply to this project:
AR-7 Executive Order 12372
AR-9 Paperwork Reduction Act Requirements
AR-10 Smoke-Free Workplace Requirements
AR-11 Healthy People 2010
AR-12 Lobbying Restrictions
AR-13 Prohibition on Use of CDC Funds for Certain Gun Control
Activities
Additional information on these requirements can be found on the
CDC web site at the following Internet address: http://www.cdc.gov/od/pgo/funding/ARs.htm
.
VI.3. Reporting Requirements
You must provide CDC with an original, plus two hard copies of the
following reports:
1. Interim progress report. The progress report will serve as your
non-competing continuation application, and must contain the following
elements:
a. Current Budget Period Activities Objectives.
b. Current Budget Period Financial Progress.
c. New Budget Period Program Proposed Activity Objectives.
d. Budget.
e. Measures of Effectiveness.
f. Additional Requested Information.
2. Financial status report and annual progress report (see Appendix
II for reporting requirements table), no more than 90 days after the
end of the budget period.
3. Final financial and performance reports, no more than 90 days
after the end of the project period.
These reports must be mailed to the Grants Management or Contract
Specialist listed in the ``Agency Contacts'' section of this
announcement.
VI.4. Other Requirements
Projects that involve the collection of information from 10 or more
individuals and funded by cooperative agreement will be subject to
review and approval by the Office of Management and Budget (OMB) under
the Paperwork Reduction Act. OMB clearance for the data collection
initiated under this cooperative program is pending approval by OMB.
VII. Agency Contacts
We encourage inquiries concerning this announcement. For general
questions, contact: Technical Information Management Section, CDC
Procurement and Grants Office, 2920 Brandywine Road, Atlanta, GA 30341.
Telephone: (770) 488-2700.
For program technical assistance, contact: Angela Marr, Project
Officer, 4770 Buford Hwy., NE., M.S. F-41, Atlanta, GA 30341-3724. Tel:
(770) 488-1428. E-mail: amarr@cdc.gov.
CDC will host a program technical assistance conference call for
this announcement on November 16, 2004, from 1 p.m. (e.s.t.) to 2 p.m.
(e.s.t.). The
[[Page 64778]]
conference bridge number is (877) 368-9836 and the participant pass
code is 852136. For financial, grants management, or budget assistance,
contact: Angie Tuttle, Grants Management Specialist, CDC Procurement
and Grants Office, 2920 Brandywine Road, Atlanta, GA 30341. Telephone:
(770) 488-2719. E-mail: AEN4@cdc.gov.
VIII. Other Information
This and other CDC funding opportunity announcements can be found
on the CDC Web site, Internet address: http://www.cdc.gov. Click on
``Funding'' then ``Grants and Cooperative Agreements.''
Dated: November 2, 2004.
William P. Nichols,
Acting Director, Procurement and Grants Office, Centers for Disease
Control and Prevention.
[FR Doc. 04-24809 Filed 11-5-04; 8:45 am]
BILLING CODE 4163-18-P