[Federal Register: November 30, 2004 (Volume 69, Number 229)]
[Notices]
[Page 69637-69638]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30no04-89]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
January 14, 2005. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: records.mgt@nara.gov.
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life
Cycle Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending:
1. Department of Homeland Security, Transportation Security
Administration (N1-560-04-16, 15 items, 13 temporary items). Files
accumulated by the Office of Maritime and Land Security relating to
organizational structure records. Also included are reference files
concerning planning, personnel, employment, property management, and
information technology and electronic copies of records created using
electronic mail and word processing. Proposed for permanent retention
are recordkeeping copies of rulemaking and regulations files.
2. Department of Homeland Security, United States Secret Service
(N1-87-05-1, 9 items, 6 temporary items). Inputs and outputs for an
electronic system containing investigative and criminal history
information. Also included are electronic copies of records created
using electronic mail and word processing. Master files, a public use
version of the master files, and system documentation are proposed for
permanent retention.
3. Department of Justice, Federal Bureau of Investigation (N1-65-
05-1, 3 items 3 temporary items). Recordings of incoming calls to
agency field office
[[Page 69638]]
switchboards that contain no evidence of emergencies, threats, or
criminal activity, and consent forms signed by switchboard employees.
Recordings that are needed as evidence are retained in the appropriate
investigative case file.
4. Department of Justice, Bureau of Prisons (N1-129-05-1, 9 items,
9 temporary items). Inputs, outputs, master files, and documentation
associated with an electronic system used to track equipment, work
orders, vehicle maintenance, security system maintenance, and related
expenditures in Federal correctional institutions. Also included are
electronic copies of records created using electronic mail and word
processing.
5. Department of Justice, Bureau of Prisons (N1-129-05-2, 6 items,
5 temporary items). Criminal investigation case files relating to
crimes that occur at agency facilities, except for files relating to
the most serious crimes. Also included are videotapes and electronic
copies of records created using electronic mail and word processing.
Recordkeeping copies of case files relating to the most serious crimes,
such as murder, rioting, escapes, and hostage taking, are proposed for
permanent retention.
6. Department of Justice, Bureau of Prisons (N1-129-05-3, 2 items,
1 temporary item). Electronic copies of records created using
electronic mail and word processing that are associated with facility
design and construction project files. Recordkeeping copies of these
files are proposed for permanent retention.
7. National Commission on Libraries and Information Science,
Agency-wide (N1-220-04-13, 65 items, 51 temporary items). Agency
program records, including such files as Commission meeting workbooks,
records relating to arrangements for meetings, working files of
individual commissioners, directors and staff, biographic resumes
pertaining to commissioners and key staff members, calendars,
administrative procedures manuals, and records relating to legislation
tracked by the Commission. Also included are electronic copies of
documents created using word processing and electronic mail. Proposed
for permanent retention are recordkeeping copies of such records as
Commission meeting minutes, press releases, correspondence accumulated
by the chair, subject files, executive director reports, files on
selected legislation, project files, and international program files.
Dated: November 23, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-26376 Filed 11-29-04; 8:45 am]
BILLING CODE 7515-01-P