[Federal Register: January 10, 2007 (Volume 72, Number 6)]
[Notices]
[Page 1229-1231]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr10ja07-53]
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GENERAL SERVICE ADMINISTRATION
Privacy Act of 1974; Notice of updated System of Records
AGENCY: General Services Administration
ACTION: Notice of updated system of records
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SUMMARY: The General Services Administration (GSA) is providing notice
of an update to the record system
[[Page 1230]]
Occupational Health and Injury Files (GSA/HRO-3). The system includes
accident reports, claims for compensation for injury or occupational
disease, claims for continuance of compensation or account of
disability, list of employees receiving medical services, health
records, and statistical information.
EFFECTIVE DATE: The system of records will become effective without
further notice on February 9, 2007 unless comments received on or
before that date result in a contrary determination.
FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act
Officer: telephone 202-501-1452/202-208-1317; e-mail
ADDRESSES: Comments may be submitted to the Chief, Employee Relations
Branch (CPSE), Office of Human Resources Services (CP),1800 F Street
NW, Washington, DC 20405.
SUPPLEMENTARY INFORMATION: GSA reviewed this Privacy Act system of
record to ensure that it is relevant, necessary, accurate, up-to-date,
and covered by the appropriate legal or regulatory authority. Nothing
in the updated system notice indicates a change in authorities or
practices regarding the collection and maintenance of information. Nor
do the changes impact individuals' rights to access or amend their
records in the system of records.
Dated: January 4, 2007.
Cheryl M. Paige
Acting Director,Office of Information Management
GSA/HRO-3
System number:
GSA/HRO-3
System name:
Occupational Health and Injury Files
System location:
The system of records is used in the General Services
Administration's Office of Human Resources Services; the Safety and
Environmental Management Division, Office of Real Property Management
and Safety, Public Building Service; and in the offices of supervisors
of any employee who has had an occupational health problem or who was
injured on the job. The data base is in computers at the Heartland
Regional Office, Kansas City MO.
The Human Resources Services Offices are as follows:
Central Office, Central Office Human Resources Division (CPS),
General Services Administration,1800 F Street NW, Washington, DC 20405,
(202) 501-0040.
National Capital Region, Human Resources Office (WCP),General
Services Administration, 7th and D Streets SW, Washington, DC 20407,
(202) 708-5335.
New England Region, Human Resources Office (1CP), General Services
Administration, 10 Causeway Street, Boston, MA 02222,(617) 565-6634.
Northeast and Caribbean Region, Human Resources Office
(2AR),General Services Administration, 26 Federal Plaza, New York, NY
10278, (212) 264-8138.
Mid-Atlantic Region, Human Resources Office (3CP), General Services
Administration, The Strawbridge Building, 20 North Eighth Street,
Philadelphia, PA 19107-3191, (215) 446-4951.
Southeast Sunbelt Region, Office of Human Resources (4AH),General
Services Administration, 77 Forsyth Street, Suite 650,Atlanta, GA
30303, (404) 331-3186.
Great Lakes Region, Human Resources Office (5CP), General Services
Administration, 230 South Dearborn Street, Chicago, IL 60604, (312)
353-5550.
The Heartland Region, Human Resources Office (6CP), General
Services Administration, 1500 East Bannister Road, Kansas City, MO
64131, (816) 926-7206.
Greater Southwest Region, Human Resources Office (7CP), General
Services Administration, 819 Taylor Street, Room 9A00,Forth Worth, TX
76102,(817) 978-3190.
Pacific Rim Region, Human Resources Office (9CP), General Services
Administration, 450 Golden Gate Avenue, San Francisco, CA 94100, (415)
744-5185.
Persons covered by the system:
GSA employees who were injured or who have an occupational health
problem.
Types of records in the system:
The system includes:
Accident reports (including CA 1 and 2: Federal Employee's
Notice of Injury or Occupational Disease);
Claims for Compensation for Injury or Occupational Disease
(CA 4 replaced with CA-2);
Claims for Continuance of Compensation on Account of
Disability (CA 8 replaced with CA-7); and
Lists of employees receiving medical services, and health
records.
The automated information system contains statistics such as
occupation and sex of employees, age group, cost per injury, days lost,
cause and severity of injuries, and part(s) injured.
Authority for maintaining the system:
5 U.S.C. ch. 81 and 5 U.S.C. 7203 and 7901.
Purpose:
To maintain information for accident and occupational health
reports, gather data for statistical reports, and record any employee
who is injured or has an occupational health problem.
Routine uses of records maintained in the system, including the type of
user and their purpose in using the records:
System information may be accessed and used by authorized Federal
agency employees or contractors to conduct official duties. Information
from this system also may be disclosed as a routine use:
a. To a Federal, State, or local public health agency on any
employee who has a specific communicable disease or condition. The
purpose is to prevent the spread of the disease or condition.
b. In any legal proceeding, where pertinent, to which GSA is a
party before a court or administrative body.
c. To the Office of Worker's Compensation Programs on a claim for
benefits filed by an employee.
d. To a Federal agency in connection with the hiring or retention
of an employee; the issuance of a security clearance; the reporting of
an investigation; the letting of a contract; or the issuance of a
grant, license, or other benefit to the extent that the information is
relevant and necessary to a decision.
e. To the Office of Personnel Management (OPM), the Office of
Management and Budget (OMB), or the Government Accountability Office
(GAO) when the information is required for program evaluation purposes.
f. To a Member of Congress or staff on behalf of and at the request
of the individual who is the subject of the record.
g. To the Occupational Safety and Health Administration, as
required by section 19 of the Occupational Safety and Health Act.
h. To Central Office and regional office managers and supervisors
to identify trends in injuries and better manage the program.
i. To the Department of Labor to verify payments to an injured
employee.
j. To an expert, consultant, or contractor of GSA in the
performance of a Federal duty to which the information is relevant.
k. To the National Archives and Records Administration (NARA) for
records management purposes.
[[Page 1231]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are kept in file folders. Magnetic tapes and disks
are stored in libraries. Electronic records are stored in computers and
attached equipment.
Retrievability:
Records are filed and retrieved by Social Security Number or claim
number.
Safeguards:
Records are stored in locked file cabinets or in secured rooms.
Computer records are protected by a password system.
Retention and disposal:
The Office of Human Resources Services disposes of the records as
scheduled in the handbook, GSA Records Maintenance and Disposition
system (OAD P 1820.2A).
System manager and address:
Chief, Employee Relations Branch, (CPSE), Office of Human Resources
Services (CP), General Services Administration (CP), 18th and F Streets
NW, Washington, DC 20405.
Notification procedures:
Current employees should address requests to their supervisor or to
the Human Resources Services officer. Former employees should address
requests to the Human Resources Services officer.
Record access procedures:
Current employees should address requests to their supervisor or to
the Human Resources Services officer. Former employees should address
requests to the Human Resources Services officer. For the
identification required, see 41 CFR part 105-64.
Procedure for contesting the content of a record:
GSA rules for contesting the content and appealing an initial
decision are in 41 CFR part 105-64.
Record sources:
The employee and the personnel specialist who prepared a claim.
[FR Doc. E7-167 Filed 1-9-07; 8:45 am]
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