[Federal Register: January 30, 2007 (Volume 72, Number 19)]
[Notices]
[Page 4325-4327]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30ja07-131]
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DEPARTMENT OF THE TREASURY
United States Mint
Privacy Act of 1974, as Amended; Altered System of Records
AGENCY: United States Mint, Treasury.
ACTION: Notice of alteration to a Privacy Act System of Records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as Amended, the United States Mint is altering its system of
records, TREASURY/U.S. MINT .009--Mail-order and Catalogue Sales System
(MACS), Customer Mailing List, Order Processing Record for Coin Sets,
Medals and Numismatic Items, and Records of Undelivered Orders, Product
Descriptions, Availability and Inventory--Treasury/United States Mint.
DATES: Comments must be received not later than March 1, 2007. The
proposed altered system will become effective March 12, 2007, unless
the United States Mint receives comments which would result in a
contrary determination.
ADDRESSES: You may submit comments by any of the following methods:
Fax: (202) 756-6153.
Mail: United States Mint, Attn: Disclosure Officer, 8th Floor, 801
9th Street, NW., Washington, DC 20220.
Comments received will be made available for inspection, upon
appointment, by contacting the United States Mint's Disclosure Officer
at (202) 354-6788.
FOR FURTHER INFORMATION CONTACT: Kathleen Saunders-Mitchell, Disclosure
Officer, United States Mint, 8th Floor, 801 9th Street, NW.,
Washington, DC 20220. Telephone number: (202) 354-6788.
SUPPLEMENTARY INFORMATION: The system notice for the system entitled
``Mail-order and Catalogue Sales System (MACS), Customer Mailing List,
Order Processing Record for Coin Sets, Medal and Numismatic Items, and
Records of Undelivered Orders, Product Descriptions, Availability and
Inventory-Treasury/United States Mint'' was last published in its
entirety in the Federal Register, Volume 70, page 34183 on June 13,
2005.
Modifications are planned for this system to include the
Presidential $1 Coin Program Data Collection which will be used to
collect and store certain data from individuals and entities that
request information and promotional materials (such as posters,
stickers, bookmarks, brochures, and pamphlets) offered by the United
States Mint concerning the Presidential $1 Coin Program. The United
States Mint is offering these materials and information to assist in
fulfillment of obligations under the Presidential $1 Coin Act of 2005
(Pub. L. 109-145). Information proposed to be collected and stored
includes the name of the requesting individual and the requesting
individual's address, phone number, and e-mail address; the
information, materials and quantity requested; whether the requester is
asking for materials to be automatically shipped each time materials
are offered; and the intended use of the requested materials and
information.
United States Mint employees will administer the project, along
with Mint contractors and subcontractors who will assist the Mint in
managing the information collection and fulfilling requests.
The information will be collected by direct upload via an online
form appearing on the United States Mint's Web site that leads to the
contractor's electronic information systems.
[[Page 4326]]
Requesters that call, mail or make requests by other means will likely
be guided to the Web site to complete and online request. The United
States Mint does not plan to collect data for the system other than
through this Web site.
Once collected, the information will be maintained on the
contractor's electronic systems in a secured environment. The public is
not obligated to provide this information, but when requests are made,
the information must be provided in order for the Mint to verify,
respond and provide requested materials. Provided information will be
used solely by authorized United States Mint personnel and contractors
for business purpose of: properly fulfilling orders for program
information and materials; tracking order fulfillment status; and
performing statistical analyses and generating reports to monitor the
effectiveness of the program and the demand for program materials and
information.
The proposed alterations to this system would amend the categories
of records in the system, in addition to the categories of records
currently in the system, to include the phone numbers and email
addresses of individuals covered in new initiative. The proposed
altered system will also capture the information being requested by the
requester; the quantity of the requested information; whether the
requester is asking for materials to be automatically shipped each time
different materials are offered; and the requester's intended use of
the requested materials and information.
The legal authority to maintain the system needs to be altered to
include 31 U.S.C. 5136. Enacted in Public Law 104-52, Title V, Sec.
552, November 19, 1995, 109 Stat. 494, this authority established a
United States Mint Public Enterprise Fund, into which receipts from
Mint operations and programs shall be deposited.
The existing purpose(s) of the system are being amended to conform
to the current Privacy Impact Assessment (PIA) for the new initiative
and permit the United States Mint to: maintain a mailing list of
customers and interested parties to provide continuous communication
and/or promotional materials, as requested, about existing and upcoming
numismatic product offerings, circulating coins, and activities; record
and maintain records of customer, interested party and order
information and requests for promotional materials, and capture orders
through each stage of the order life cycle; research and resolve orders
that were not successfully delivered to customers and interested
parties, and maintain a list of its products and monitor and maintain
product and promotional material inventory levels to meet customer and
interested party demand while remaining within legislatively-mandated
mintage levels as applicable.
At present the eight (8) routine uses maintained in this system
provide the proper level of disclosures under the system. While
continuing to authorize these disclosures, the proposed added routine
uses would extend the authority to he United States Mint to make
disclosures to contractors performing work under a contract or
agreement for the Federal government, when necessary to accomplish an
agency function related to this system of records, in compliance with
the Privacy Act of 1974, as amended; and release to appropriate
agencies, entities, and persons when (1) it is suspected or confirmed
that the security or confidentiality of information in the system of
records has been compromised; (2) the Mint has determined that as a
result of the suspected or confirmed compromise there is a risk of harm
to economic or property interests, identity theft or fraud, or harm to
the security or integrity of this system or other systems or programs
(whether maintained by the Mint or another agency or entity) that rely
upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Mint's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Lastly, records in the current system of records notice are
retrieved by name, customer number or order number only. The current
system of records notice must be altered to indicate that records will
also be retrieved by address, phone number, order date, whether or not
the account is `flagged' (such as due to an unusual quantity or an
order requiring verification for processing and completion), shipment
tracking number, and any internal identification number that may be
assigned to the request. This alteration conforms to the current PIA
and would allow for the proper administration of the system.
As required by 5 U.S.C. 552a(r) and Appendix I to OMB Circular A-
130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals.'' dated November 30, 2000, a report of an altered system
of records has been submitted to the Committee on Government Reform of
the House of Representatives, the Committee on Homeland Security and
Governmental Affairs of the Senate, and the Office of Management and
Budget.
For the above reasons, the United States Mint proposes to alter its
system of records notice by amending the categories of records in the
system to conform to the altered system and the associated PIA,
amending the legal authority(s) to include 31 U.S.C. 5136, amending the
existing purpose(s) of the system to conform to the altered system and
the associated PIA, create two (2) new routine uses in addition to the
eight (8) currently contained in the system, and amend the
retrievability section of the current system to conform to the altered
system and the associated PIA, as set forth and published in its
entirety below:
Treasury/U.S. Mint .009
System Name:
Mail-order and Catalogue Sales System (MACS), Customer Mailing
List, Order Processing Record for Coin Sets, Medals and Numismatic
Items, and records of undelivered orders, product descriptions,
availability and Inventory-Treasury/United States Mint.
Categories of Records in the System:
Description of the change: The current text is revised to read as
follows: ``Name, addresses, phone numbers, e-mail addresses, order
history of customers purchasing numismatic items, of individuals who
wish to receive notification of numismatic offerings by the Mint, and
of individuals requesting information and promotional materials (and,
for those requesting Presidential $1 Coin Program promotional
materials, their intended use of requested materials and
information).''
Purpose(s):
Description of the change: The current text is revised to read as
follows:
``The purpose of this system is to permit the United States Mint
to: maintain a mailing list of customers and interested parties to
provide continuous communication and/or promotional materials, as
requested, about existing and upcoming numismatic product offerings,
circulating coins and activities; record and maintain records of
customer, interested party and order information and requests for
promotional materials, and capture orders through each stage of the
order life cycle; research and resolve orders that were not
successfully delivered to customers and interested parties; and
maintain a list of its products and monitor and maintain product and
promotional material inventory levels to
[[Page 4327]]
meet customer and interested party demand while remaining within
legislatively mandated mintage levels as applicable.''
Authority for Maintenance of the System:
Description of the change: The current test is revised to read as
follows: ``31 U.S.C. 5111, 5112, 5132, 5136, and 31 C.F.R. part 92.''
Routine Uses of Records Maintained in the System, including Categories
of Users and the Purpose of Such Uses:
Description of the change: Add the two new routine uses #9, and #10
to read as follows:
(9) ``Contractors performing work under a contract or agreement for
the Federal government, when necessary to accomplish an agency function
related to this system of records, in compliance with the Privacy Act
of 1974, as amended.''
(10) ``Appropriate agencies, entities, and persons when (1) it is
suspected or confirmed that the security or confidentiality of
information in the system of records has been compromised; (2) the Mint
has determined that as a result of the suspected or confirmed
compromise, there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the Mint or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the Mint's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.''
Retrievability:
Description of the change: The current text is revised to read as
follows:
``Name, address, phone number, customer number or order number,
order date, whether or not the account is `flagged' (such as due to an
unusual quantity or an order requiring verification for processing and
completion), shipment tracking number, and any internal identification
number that may be assigned to the request.''
* * * * *
Dated: January 24, 2007.
Wesley T. Foster,
Acting Assistant Secretary for Management.
[FR Doc. 07-396 Filed 1-29-07; 8:45 am]
BILLING CODE 4810-37-M