[Federal Register: November 10, 2003 (Volume 68, Number 217)]
[Notices]
[Page 63821-63822]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr10no03-74]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 26, 2003. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-837-3698 or by e-mail to records.mgt@nara.gov. Requesters must cite the
control number, which appears in parentheses after the name of the
agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life
Cycle Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Air Force, Agency-wide (N1-AFU-03-17, 8 items,
8 temporary items). Files relating to Air Force legal assistance
activities, including such records as representation letters, notary
logs, notary appointment letters, and personal legal readiness
briefings. Also included are electronic copies of records created using
electronic mail and word processing.
2. Department of the Air Force, Agency-wide (N1-AFU-03-20, 2 items,
2 temporary items). Records relating to helicopter crewmember flight
evaluations, including worksheets used to record evaluation results and
to complete the Certificate of Aircrew Evaluation. Also included are
electronic copies of records created using electronic mail and word
processing.
3. Department of the Army, Agency wide (N1-AU-03-14, 2 items, 2
temporary items). Reports and other records relating to reviews of
ammunition facilities at Army commands. Also included are electronic
copies of records created using electronic mail and word processing.
This schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
4. Department of the Army, Agency-wide (N1-AU-03-24, 2 items, 2
temporary items). Records relating to educational and developmental
intervention services provided to children of eligible service members.
Included are referral and eligibility documentation, evaluations,
transition plans, and related information. Also included are electronic
copies of documents created using electronic mail and word processing.
This schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
5. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-03-2, 12 items, 11 temporary items). Records of
the National Weather Service's Office of Hydrologic Development.
Included are such records as unpublished reports and data on which
published reports are based and hydrologic information background
materials. Also included are data, system documentation, inputs,
outputs, and backups associated with the NOAA Hydrologic Data System
and electronic copies of records created using electronic mail and word
processing. Proposed for permanent retention are recordkeeping copies
of published hydrologic reports on precipitation frequency and probable
maximum precipitation studies.
6. Department of Defense, National Imagery and Mapping Agency (N1-
537-03-18, 10 items, 8 temporary items). Records relating to continuity
of
[[Page 63822]]
operations planning and other continuity planning. Also included are
electronic copies of documents created using word processing and
electronic mail. Proposed for permanent retention are recordkeeping
copies of files relating to joint planning and organizational planning.
This schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
7. Department of Homeland Security, Transportation Security
Administration (N1-560-03-15, 4 items, 2 temporary items). Electronic
copies of records created using electronic mail and word processing
that are associated with the internal and external correspondence of
the agency's Administrator, Deputy Administrator, and Chief of Staff.
Recordkeeping copies of these files are proposed for permanent
retention.
8. Department of Homeland Security, Bureau of Immigration and
Customs Enforcement (N1-563-04-1, 4 items, 4 temporary items). Inputs,
outputs, master files, and documentation associated with the Student
and Exchange Visitor Information System, an electronic system
containing personal data used to track and monitor non-immigrant
students, exchange visitors, and their dependents in the United States.
9. Department of the Treasury, Bureau of the Public Debt (N1-53-03-
12, 5 items, 5 temporary items). Paper and microfilm inputs for the
Special Purpose Securities System, electronic reports generated from
this system, and Federal Housing Administration reports. Records relate
to such matters as early redemption requests, redemption of time
deposits, fund receipt reports, future and prior issues and payments,
security rollovers, notices of assessments, payment summaries, and
interest accruals.
10. Department of the Treasury, Air Transportation Stabilization
Board (N1-56-03-9, 11 items, 4 temporary items). Routine correspondence
and staff working papers relating to loan guarantee programs to assist
air carriers for losses incurred as a result of the terrorist attacks
on the United States that occurred on September 11, 2001. Also included
are electronic copies of records created using electronic mail and word
processing. Proposed for permanent retention are recordkeeping copies
of loan guarantee application files, decision memorandums and
supporting documentation, loan agreements, decision letters, meeting
minutes, press releases, and quarterly loan monitoring reports.
11. Department of Veterans Affairs, Veterans Health Administration
(N1-15-02-6, 10 items, 10 temporary items). Paper and electronic
records relating to the employment incentive scholarship program and
the education debt reduction program. Records relate to participants in
these programs as well as to non-selected applicants. Included are such
files as applications, worksheets, payment summaries, and an electronic
database used for tracking applications. Also included are electronic
copies of records created using word processing and electronic mail.
12. Environmental Protection Agency, Agency-wide (N1-412-03-20, 3
items, 3 temporary item). Records relating to clearing persons and
companies who require access to confidential business information. Also
included are electronic copies of records created using electronic
email and word processing.
13. National Archives and Records Administration, Government-wide
(N1-GRS-04-1, 9 items, 8 temporary items). Addition to the General
Records Schedules for records of temporary commissions, boards,
councils, and committees. Included are such records as files relating
to day-to-day administrative activities, web site records (except for
records identified by NARA as historically valuable), and committee
management records. Also included are electronic copies of records
created using electronic mail and word processing. Recordkeeping copies
of files documenting the establishment, membership, policies,
organization, deliberations, findings, and recommendations of these
bodies are proposed for permanent retention.
14. Small Business Administration, Office of Business Development
(N1-309-03-10, 6 items, 6 temporary items). Inputs, outputs, master
files, documentation, and backups of the Small Disadvantaged Business
Tracking System, an electronic system used to track the Small
Disadvantaged Business certification process.
15. Social Security Administration, Office of Disability and Income
Security Programs (N1-47-03-1, 26 items, 26 temporary items). Claim
files and other records related to Title II (Retirement, Survivors and
Disability Insurance) and Title XVI (Supplemental Security Income for
the Aged, Blind and Disabled) of the Social Security Act. Also included
are electronic copies of records created using electronic mail and word
processing. This schedule authorizes the agency to apply the proposed
disposition instructions to any recordkeeping medium.
Dated: October 31, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-28176 Filed 11-7-03; 8:45 am]
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