[Federal Register: August 4, 2003 (Volume 68, Number 149)]
[Notices]
[Page 45857-45859]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr04au03-106]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
September 18, 2003. Once the appraisal of the records is completed,
NARA will send a copy of the schedule. NARA staff usually prepare
appraisal memorandums that contain additional information concerning
the records covered by a proposed schedule. These, too, may be
requested and will be provided once the appraisal is completed.
Requesters will be given 30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to records.mgt@nara.gov. Requesters must cite the
control number, which appears in parentheses after the name of the
agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life
Cycle Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape,
[[Page 45858]]
and other media. To control this accumulation, agency records managers
prepare schedules proposing retention periods for records and submit
these schedules for NARA's approval, using the Standard Form (SF) 115,
Request for Records Disposition Authority. These schedules provide for
the timely transfer into the National Archives of historically valuable
records and authorize the disposal of all other records after the
agency no longer needs them to conduct its business. Some schedules are
comprehensive and cover all the records of an agency or one of its
major subdivisions. Most schedules, however, cover records of only one
office or program or a few series of records. Many of these update
previously approved schedules, and some include records proposed as
permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Air Force, Agency-wide (N1-AFU-03-13, 5 items,
5 temporary items). Records relating to identifying and assisting
family members of Air Force personnel who are in need of medical and/or
early intervention services, including electronic copies of records
created using electronic mail and word processing.
2. Department of the Army, Agency-wide (N1-AU-03-15, 3 items, 3
temporary items). Continuity of operations program records accumulated
by offices other than the office with Army-wide responsibility.
Included are plans, instructions, coordinating actions, initial and
interim reports, and final emergency operations reports. Also included
are electronic copies of documents created using electronic mail and
word processing. This schedule authorizes the agency to apply the
proposed disposition instructions to any recordkeeping medium.
3. Department of the Army, Agency-wide (N1-AU-03-16, 3 items, 3
temporary items). Background materials used to prepare studies relating
to unconventional warfare and psychological operations, including
electronic copies of documents created using electronic mail and word
processing. This schedule also authorizes the agency to apply the
proposed disposition instructions to any recordkeeping medium.
Recordkeeping copies of the studies to which these files relate were
previously approved for permanent retention.
4. Department of the Army, Agency-wide (N1-AU-03-20, 2 items, 2
temporary items). Records relating to Army National Guard and Army
Reserve incentive programs involving such benefits as enlistment
bonuses, educational assistance, and repayment of student loans.
Records include determinations, legal opinions, statistics, and
reports. Also included are electronic copies of documents created using
electronic mail and word processing. This schedule authorizes the
agency to apply the proposed disposition instructions to any
recordkeeping medium.
5. Department of the Army, Agency-wide (N1-AU-03-21, 3 items, 3
temporary items). Records relating to Army educational incentives and
entitlements. Records include documentation on eligible participants
and information related to inquiries and corrective actions to aid
soldiers and veterans in obtaining educational benefits. Also included
are electronic copies of documents created using electronic mail and
word processing. This schedule authorizes the agency to apply the
proposed disposition instructions to any recordkeeping medium.
6. Department of Energy, Bonneville Power Administration (N1-305-
03-3, 6 items, 6 temporary items). Records relating to procurement,
materials management, and quality assurance, including such matters as
the disposal of excess material and equipment, the agency's quality
assurance program, and material specifications. Also included are
electronic copies of records created using electronic mail and word
processing. This schedule revises retention periods for these items,
which were previously approved for disposal.
7. Department of Health and Human Services, Office of the Secretary
(N1-468-03-2, 3 items, 3 temporary items). Records relating to weekly
conference calls between headquarters and regional offices of the
Office of General Counsel. Included are sound recordings,
transcriptions, written summaries, and finding aids. Also included are
electronic copies of records created using electronic mail and word
processing.
8. Department of Homeland Security, Transportation Security
Administration (N1-560-03-1, 20 items, 16 temporary items). Records of
the Office of Chief Counsel, including such records as general legal
files, personnel-related legal assistance files, protests to the
Comptroller General, legal subject files, claim files, civil and
criminal enforcement files, and international law files. Also proposed
for disposal are electronic copies of documents created using word
processing and electronic mail. Records proposed for permanent
retention include recordkeeping copies of significant litigation files,
enacted legislation files, significant regulation and rulemaking files,
and formal legal opinion case files.
9. Department of Justice, Drug Enforcement Administration (N1-170-
03-07, 6 items, 6 temporary items). Inputs, electronic data, outputs,
and documentation associated with the Diversion Validation Tracking and
Electronic Filing System, which tracks funding allocated to support the
agency's diversion program. Also included are electronic copies of
documents created using electronic mail and word processing.
10. Department of State, Office of War Crimes Issues (N1-59-02-2, 2
items, 1 temporary item). Electronic copies of records created using
electronic mail and word processing associated with the office's
program files. Recordkeeping copies of these records are proposed for
permanent retention.
11. Department of the Treasury, Bureau of the Public Debt (N1-53-
03-10, 1 item, 1 temporary item). Surveillance tapes of exterior
building areas and interior entrance areas. This schedule authorizes
the agency to destroy these records after a retention period that is
shorter than the retention period included in General Records Schedule
21, Item 18.
[[Page 45859]]
12. Department of the Treasury, Bureau of the Public Debt (N1-53-
03-11, 5 items, 5 temporary items). Forms, correspondence, and reports
needed to process securities transactions and letters and reports
relating to attempts to contact owners of unredeemed securities or
owners with undeliverable securities or payments. Also included are
electronic copies of documents created using electronic mail and word
processing.
13. Department of the Treasury, U.S. Mint (N1-104-03-2, 2 items, 1
temporary item). Electronic copies of records created using electronic
mail and word processing that are associated with financial operations
reports. Recordkeeping copies of these files are proposed for permanent
retention.
14. Department of the Treasury, U.S. Mint (N1-104-03-4), 2 items, 2
temporary items). Economic Crimes Unit investigative records. Records
include original complaints, transmittal memorandums, and related
documents. Also included are electronic copies or records created using
electronic mail and word processing.
15. Peace Corps, Office of Overseas Posts (N1-490-02-2, 12 items, 8
temporary items). Records relating to post startup and closeout,
funding and other financial matters, and volunteer living allowances
and stipends. Also included are electronic copies of records created
using word processing and electronic mail. Proposed for permanent
retention are recordkeeping copies of briefing books, country welcome
books, country graduation books, and legacy reports.
16. Tennessee Valley Authority, Fossil Power Group (N1-142-03-3, 8
items, 6 temporary items). Design and construction drawings documenting
the layout of structures and equipment at fossil power plants that are
lacking in historical value. Records are maintained in paper and
microfilm and as scanned images. Also included are electronic copies of
documents created using electronic mail and word processing. Proposed
for permanent retention are hard copy and electronic versions of
drawings having historical value, such as site general plan drawings,
drawings of structures, and switchyard drawings.
Dated: July 25, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-19652 Filed 8-1-03; 8:45 am]
BILLING CODE 7515-01-P