[Federal Register: August 24, 2005 (Volume 70, Number 163)]
[Notices]
[Page 49590-49591]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr24au05-44]
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DEPARTMENT OF DEFENSE
Defense Finance and Accounting Service; Privacy Act of 1974;
Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to Amend a System of Records; T7290 Nonappropriated Fund
Accounts Receivable System.
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SUMMARY: The Defense Finance and Accounting Service is amending a
system of records notice to its existing inventory of record systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on
September 23, 2005 unless comments are received that would result in a
contrary determination.
ADDRESSES: Send comments to Ms. Linda Krabbenhoft, Freedom of
Information Act/Privacy Act Program Manager, Defense Finance and
Accounting Service, Denver, 6760 E. Irvington Place, Denver, CO 80279-
8000, telephone (303) 676-6045.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: August 17, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
T7290
SYSTEM NAME:
Nonappropriated Fund Accounts Receivable System (December 1, 2000,
65 FR 72545).
CHANGES:
* * * * *
Retention and disposal:
Delete entry and replace with ``Destroy 4 years after cutoff.''
* * * * *
T7290
SYSTEM NAME:
Nonappropriated Fund Accounts Receivable System.
System location:
Director, Defense Finance and Accounting Service-Indianapolis
Center, Director for Support Activity, 8899 East 56th Street,
Indianapolis, IN 46249-2130.
Categories of individuals covered by the system:
Current and past users of nonappropriated fund instrumentalities
(NAFI) whose accounts show balances other than zero; persons using Post
billeting facilities on a fee paid basis (bachelor officer quarters,
visitor officer quarters and guest house facilities) and persons no
longer using such facilities whose accounts have other than zero
balances; any individual having a statement of account for the billing
period, individuals occupying government housing at any military
installation; individual class B telephone subscribers; members,
customers or civilians having 30-day credit terms for charge sales and/
or dues obligations to NAF activities; all persons whose accounts have
been dishonored by banking institutions and their checks returned to
NAF activities; and individuals who have cash loans charged to their
accounts and any other debtor to a nonappropriated fund instrumentality
(NAFI).
Categories of records in the system:
Individual's name, Social Security Number, and rank; amount of
charges, billings of items or services furnished; subsidiary ledgers
containing detail of services billed and paid by individual; work order
forms; invoice listings; monthly receipt vouchers; date and method of
payment; file of billings associated with returned/dishonored checks;
and other documents relevant for agency purposes.
Authority for maintenance of the system:
5 U.S.C. 5514; 26 U.S.C. 6103(m)(2); 31 U.S.C. 3511, 3512, 3513,
3514, 3701, 3711, 3716, 3720; and E.O. 9397 (SSN).
Purpose(s):
To maintain current rosters as subsidiary records for accounts
[[Page 49591]]
receivable and cash accountability control; to provide monthly
statements to customers; to provide ledger balances for activity
financial statements; to prepare aged listing of accounts receivable,
30, 60, and 90 days; to answer inquiries of members on account status
and specific transactions; to permit collection of debts owed to a
nonappropriated fund instrumentality.
Records in this system of records are subject to use in authorized
approved computer matching programs regulated under the Privacy Act of
1974 (5 U.S.C. 552a), as amended, for debt collection.
Routine uses of records maintained in the system, including categories
of users and purposes of such users:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the General Accounting Office, the Department of the Treasury,
Financial Management, and the Department of Justice for collection
action for any delinquent account when circumstances warrant.
To a commercial credit reporting agency for the purpose of either
adding to a credit history file or obtaining a credit history file for
use in the administration of a debt collection.
To a debt collection agency for the purpose of collection services
to recover indebtedness owed to a DoD nonappropriated fund
instrumentality.
To any other Federal agency for the purpose of effecting salary
offset procedures under the provisions of 5 U.S.C. 5514, against a
person employed by that agency when any creditor DoD nonappropriated
fund instrumentality has a claim against the person.
To any other Federal agency including, but not limited to, the
Internal Revenue Service and Office of Personnel Management for the
purpose of effecting an administrative offset as defined at 31 U.S.C.
3701, of a debt.
To the Internal Revenue Service under the provision of 31 U.S.C.
3711(g)(9) to offset a tax refund due the taxpayer to collect or to
compromise a Federal claim against the taxpayer.
To the Internal Revenue Service under the provisions of 26 U.S.C.
6103(m)(2) to obtain the mailing address of a taxpayer for the purpose
of locating such taxpayer to collect or to compromise a Federal claim
against the taxpayer.
Note: Disclosure of a mailing address from the IRS may be made
only for the purpose of debt collection, including to a debt
collection agency in order to facilitate the collection or
compromise of a Federal claim under the Debt Collection Act of 1982,
except that a mailing address to a consumer reporting agency is for
the limited purpose of obtaining a commercial credit report on the
particular taxpayer. Any such address information obtained from the
IRS will not be used or shared for any other DoD purpose or
disclosed to another Federal, state or local agency which seeks to
locate the same individual for its own debt collection purpose.
To any other Federal, state or local agency for the purpose of
conducting an authorized computer matching program to identify and
locate delinquent debtors for recoupment of debts owed a DoD
nonappropriated fund instrumentality.
Any information in this system concerning an individual may be
disclosed to a creditor Federal agency requesting assistance for the
purpose of initiating debt collection action by way of a salary or
administrative offset or tax refund offset against the individual.
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
DFAS compilation of system of records notices also apply to this
system.
Disclosure to consumer reporting agencies:
Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of the disclosure is to aid
in the collection of outstanding debts owed to the Federal Government;
typically, to provide an incentive for debtors to repay delinquent
Federal Government debts by making these debts part of their credit
records.
The disclosure is limited to information necessary to establish the
identity of the individual, including name, address, and taxpayer
identification number (Social Security Number); the amount, status, and
history of the claim; and the agency or program under which the claim
arose.
Policies and practices for storing, retrieving, accessing, retaining,
disposing and reporting of records in the system:
Storage:
Magnetic tapes and/or discs by account in numerical and
alphabetical order; computer hard copy printouts filed in binders;
copies of statements filed in folders.
Retrievability:
By customer name and Social Security Number.
Safeguards:
Records are maintained in lock-type cabinets within storage areas
accessible only to authorized personnel. Personnel having access are
limited to those having an official need-to-know who have been trained
in handling personal information subject to the Privacy Act.
Retention and disposal:
Destroy 4 years after cutoff.
System manager(s) and address:
Director for Support Activity, Defense Finance and Accounting
Service--Indianapolis Center, Attn: DFAS-IN/AQ, COL 337R, 8899
East 56th Street, Indianapolis, IN 46249-2130.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the custodian of nonappropriated funds activities
at the installation where record is believed to exist. Official mailing
addresses are available from the T3System manager.
Individual should furnish their full name, Social Security Number,
and account number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
custodian of nonappropriated funds activities at the installation where
record is believed to exist. Official mailing addresses are available
from the System manager.
Individual should furnish their full name, Social Security Number,
and account number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the
Freedom of Information/Privacy Act Program Manager, Office of Corporate
Communications, 6760 E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
From daily transaction registers/journals received from billeting
officer, signal officer, and/or club officers; from the Department of
the Treasury and the Defense Manpower Data Center.
Exemptions claimed for the system:
None.
[FR Doc. 05-16671 Filed 8-23-05; 8:45 am]
BILLING CODE 5001-06-U