Commodity
Flow Survey
|
FREQUENTLY
ASKED QUESTIONS
General Questions
-
Purpose of the Survey
-
Selection and Coverage
-
Confidentiality
-
Reporting in the 2007 CFS
Questionnaire Related Questions
-
Establishment Operations
-
Shipment Information
Answers to General Questions
-
Purpose of the Survey
- What is the Commodity Flow Survey (CFS)?
The Commodity Flow Survey (CFS) is the primary source of national-
and state-level data on domestic freight shipments by American
businesses. As a shipper-based survey, the CFS collects information
on how U.S. establishments transport raw materials and finished
goods; the types of commodities shipped by mode of transportation;
the value, weight, origin, and destinations of shipments;
and the distance shipped
- Why are you doing this
survey?
The results of this survey are in great demand by transportation
policy planners and decision makers at the U.S. Department
of Transportation, and at state DOT’s as well. The CFS data
help these agencies make informed decisions about our transportations
system and highway infrastructure, including how to allocate
the billions of dollars needed to maintain and improve the
transportation system in this country.
The CFS produces summary statistics on the uses of our transportation
system at the national, state, and sub-state levels.
-
Selection and Coverage
- Who is in this survey?
The 2007 CFS is a sample survey of approximately 100,000 business
establishments from the mining, manufacturing, wholesale,
and selected retail industries. Certain auxiliary establishments,
such as warehouses are also included. We cannot mention names
of specific companies, because that would be a violation of
our confidentiality protection.
- How did you get my name
and address?
We used the Census Bureau’s list of employer establishments
called the Business Register.
- Is the survey mandatory?
Yes. Your participation in the CFS is required by law: Title
13, United States Code.
- I was in the survey last
time. Why didn’t you choose someone else?
We did select a new sample for the 2007 CFS, but some companies
get reselected because of their importance to the sample based
on their industry, size, location, or a combination of these
factors. To exclude everyone that was in the 2002 CFS would
greatly affect the reliability of the data products from the
2007 CFS.
- How can we get off the
survey? We don’t have the time to complete the questionnaire.
Because this survey is mandatory, we cannot, by law, remove
you from the survey. We will be glad to work with you to minimize
the reporting burden as much as possible.
- I don’t have any
shipments. Do I still have to be in the survey?
Our definition of shipments includes deliveries and other
movements of goods that some respondents don’t always
consider as shipments. If you do not have any shipments and
do not make deliveries of any kind, please contact us at 1-800-772-7851
so we can determine whether or not you need to report.
- I don’t have any
commodities. Should I be in the survey?
For this survey, the term commodities covers a variety of
goods and products that this establishment produces, sells,
or distributes.. If you are shipping any products, materials,
etc. you need to report these shipments. For further clarification
on what to include or not include, see Item D(1)
- I am a small business,
do my shipments really matter?
Yes. We need to have small businesses included in our sample
to get an accurate measure of shipping practices. The impact
of many small businesses, taken together as a group, is very
important.
- Our company only does
local shipments, should we be removed from the survey?
No.. Local shipments have just as much impact on our transportation
system as interstate shipments. This survey includes local
and interstate shipments and the domestic portion of shipments
to foreign destinations.
-
Confidentiality
- Who else will see my
report?
By law, your reports are strictly confidential.. The information
you provide is kept confidential and is seen only by persons
sworn to protect the confidentiality of your information.
The data you provide are used solely for statistical purposes
and will be published only in summary form that does not reveal
the operations of an individual company. Title 13, U.S. Code
provides strict penalties for violations of confidentiality.
- Will the Internal Revenue
Service see my report?
No. By law, no other governmental agency, including the IRS
has access to the data you provide. Even copies of the CFS
report in your files are exempt from any legal process (including
IRS audits).
-
Reporting in the 2007 CFS
- How often will I have
to report in this survey?
We will send you one questionnaire during each quarter of
2007: a total of 4 reports. Each report covers the same one-week
period within the quarter, asking for information on a sample
of your shipments for the week. (That is, a company whose
first report covers the third week of the first quarter will
also receive questionnaires covering the third week of quarters
2, 3, and 4.)
- Can I get a time extension?
Yes, if warranted. Please contact us at 1-800-772-7851. We
will be glad to provide additional time to complete the questionnaire.
Answers to Questionnaire Related Questions
-
Establishment Operations
- We went out of business
before/during/after the reporting period. What should we do?
If this establishment went out of business before the reporting
period, complete only Items A-C and the CONTACT information
on the back of the survey form, and mail the form back in
the envelope provided.
If this establishment went out of business during or after
the reporting period, complete the questionnaire as instructed.
In Item D, enter all the shipments made during the one-week
reporting period and sample as instructed in Item E.
In Item C, please indicate the date this establishment went
out of business. Enter any other information that might be
useful in better understanding your operating status during
the reporting period in the Remarks section on the back of
the form.
- We’re a seasonal
business, should we still report in the survey?
Yes. If you happen to have no shipments during a certain report
period, complete Items A-D of the survey form, entering a
"0" for Item D - Total Number of Shipments. Then
complete the CONTACT information on the back of the form and
note the reason no shipments were reported in the Remarks
section.
- Our company is at the
address to which you sent the form, but we have a different
name. What should we do?
Mark ‘No’ in Item A on the front of the form and
enter the correct name of your establishment in the space
provided. Continue to complete the form for your establishment.
- This is a different company than the one printed
on the label. Should I still complete the questionniare?
Please contact us at 1-800-772-7851 so we can determine whether
or not you need to report.
- We have recently changed the business operations
of our company, are you still interested in our response?
Please contact us at 1-800-772-7851 so we can determine whether
or not you need to report.
-
Shipment Information
- Our shipping documents
do not show all the information requested? What should we
do?
Whenever possible, please provide an estimate of the missing
item. If estimates cannot be provided, please explain this
in the remarks section, and complete as much of the form as
possible before returning.
- We have different documents
for different types of shipments/modes/customers. How should
we sample?
It is important that we obtain an accurate sample of all types
of shipments that this establishment makes. Use the file or
combination of files that gives you the best representation
of all of your week’s shipments, regardless of modes of transportation,
destinations, and commodities shipped. Contact us at 1-800-772-7851
if you need further assistance.
- Our shipments are not
measured in pounds. How should we report this item?
Please provide an estimate of the weight in pounds. If this
is not possible, enter the weight using your unit of measure
and clearly note on the form what measure (gallons, barrels,
etc.) is being reported.
- Should we include the
transfer of our inventory to another location of our company
as shipments?
Yes, you should include these shipments in your sampling.
- What if our sample
of shipments misses important shipments (or includes atypical
ones)? Should we substitute other shipments?
No. Report only those shipments you sampled. We appreciate
any information, regarding the unusual nature of the sample
and would like you to note this type of information in the
Remarks section on the last page of the questionnaire.
- How many shipments should I report on the form?
If your establishment made 40 or fewer shipments during the
assigned reporting week, you will report all shipments. If
your establishment made more than 40 shipments during the
assigned week, Item E on page 3 of the survey form provides
instructions on how to select a sample of your shipments.
The number of shipments you should sample and report should
be between 20 and 40.
- We have more than 12,800
shipments during the one-week report period. What should our
sampling rate be?
Please use the expanded sampling rate
table, or call us at 1-800-772-7851 to obtain your sampling
rate number.
- Our company didn’t
do any shipments during the report period you asked about
- should we wait until we’re doing shipments?
No. Note on the form that you had no shipments (and the reason)
and return the questionnaire.
- If we don’t know
the total number of shipments, can we leave this blank?
Please provide your best estimate for the total number of
shipments. This item is very important and we need at least
an estimate.
- Should we count shipments
that go by mail?
Yes, but do not include correspondence or other company documents
sent by mail, parcel, or courier. For other products going
by mail, use the mode of transportation code "1".
- I can’t find
the commodity code for my products, what should I do?
Refer to commodity look-up reference
for assistance in locating the appropriate commodity
code. If you can still not locate a code for a given commodity,
enter a detailed description of the commodity for each shipment
and leave the commodity code fields blanks.
- What is a United
Nations or North American (UN/NA) code?
A UN or NA code as they are sometimes referred to (also known
as the HAZMAT ID,) is a four-digit code assigned to hazardous
materials shipments. This number typically appears on your
shipping invoice or other shipping document. If you need assistance
in identifying the appropriate UN/NA code, refer to UN/NA
codes [xls] or [pdf] for a complete listing of codes or
contact us at 1-800-772-7851.
- I am not sure of the
destination of my shipments. Should I leave that blank?
Please enter as much information as you know about the destination.
Even just the city/county and state will be helpful. The zip
code by itself is also a help.
- What is meant by physical
location?
The physical location is the actual location where shipments take place, as opposed to where the paperwork or
the request for shipments originate, such as a P.O. Box address or a company mailing address (if different from
the physical location).
|
Source: U.S. Census Bureau, Service
Sector Statistics Division,
Commodity Flow Branch
|