- How
To Submit a Personal Property Claim
- Updated 12/08/04
Department of
Commerce Administrative Order 203-17, Personal Property Claims of
Department of Commerce Personnel, provides for administrative
settlement and payment of claims. Claims may be submitted for not
more than $40,000 against the United States by an employee for
damage to, or loss of, personal property incident to his or her
employment. Government agencies may reimburse employees for
unusual and unforeseen loss of or damage to personal property not
covered by insurance, indemnity, or other contracts. A claim must
be submitted in writing within two years after damage or loss
occurs.
1. The
employee must complete form CD-224 .
- Describe the
items claimed.
- Furnish
satisfactory proof of the value of the items (original
cost or current value) and the date of purchase.
2. The
employee must attach to the CD-224:
- A copy of the
approved travel order (if on official Government travel).
- A copy of the
receipts (e.g. for purchase of the items and repair or
estimate to repair or replace items).
- Documentation
from the employee's private insurance carrier or other
liable party to the amount of the claim paid or denied
(copies of letters to/from both parties).
- Statements of
any witnesses or other evidence available relating to the
claim.
3. The
Office of Organization and Management Support (OOMS) will:
- Review the
claim.
- Calculate
depreciation.
- Prepare a
form SF-1034 and obtain ITA Office of Financial
Management clearance for funds availability.
- Clear the
SF-1034 and supporting documentation with the Assistant
General Counsel for Finance and Litigation.
- Submit the
approved SF-1034, CD-244 and documentation by Express or
Overnight mail to: National Business Center,
Products and Services, Mail Stop D-2761, ITA7301 W.
Mansfield Avenue, Lakewood, CO 80235-2230 for
payment or, if disapproved, notify the claimant.
4. The
claimant should receive a check for full or partial payment 6 - 8
weeks after submission of an approved claim.
5. Claims
are paid from the employee's office appropriated funds. Please list the
fund code to which the claim should be charged.
For
further information contact: Jeff Scherr at 202-482-3266 or e-mail Jeffrey_Scherr@ita.doc.gov
.
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