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Mid-Atlantic (3) -->
Ask a RAMQuestion: What do I need to know about end-of-year Reimbursable Work Authorizations (RWAs)? Answer: It is hard to believe that even though we are in the midst of enjoying the summer season, the close of fiscal year 2008 is rapidly approaching. Now is the time to submit to PBS your Reimbursable Work Authorization (RWA) needs before the end of the fiscal year. By providing your requirements to GSA now, we can ensure that we have a clearly defined description of work and a supporting cost estimate that matches the RWA amount. For FY08, all civilian agencies should submit RWA requests to GSA by September 1, 2008. RWAs received after September 15, 2008 are at a higher risk for non-acceptance by September 30th, and may be returned to the customer for FY09 funding. RWA requests must be submitted on GSA form 2957 (dated 11/2007) and must include: 1. a clearly defined scope of work including location(s) of where the work is to be performed GSA has developed an informational video presentation titled “Introduction to Reimbursable Services” available online by accessing www.gsa.gov/rwainformation, then “Training” and “Introduction to Reimbursable Services Video.” You can then open the video to watch on your computer. This video is the first of three to be produced by the GSA National Reimbursable Services Division, and is an overview of the following topics:
Please contact Sean McWilliams, Mid-Atlantic Regional RWA Policy Subject Matter Expert, at (215) 446-2848 or sean.mcwilliams@gsa.gov for more information regarding the GSA RWA process, or feel free to contact your PBS Regional Account Manager. For our DOD Customers Because our Department of Defense (DOD) customers have some additional restrictions on all of their Non-Economy Act Interagency Agreements, all DOD agencies were due to submit their RWA requests to GSA by July 1, 2008. Please keep in mind that PBS must accept and sign all DOD RWAs, as well as contractually obligate the funds no later than September 30, 2008. This means PBS must award the lease, order, contract, or other document before fiscal year 2008 closes on RWAs funded from an annual appropriation or for a multi-year appropriation that expires in fiscal year 2008. DOD RWAs received after July 1, 2008 are at a higher risk for non-acceptance due to the potential inability to contract for goods, severable services, or non-severable services by September 30th. This may result in a returned RWA to the DOD for FY09 funding. RWA Close-out: Action RequiredThere is often some confusion about the Close and Completion phase of RWAs, and what it actually means to “close” an RWA. Often times, the assumption is made that an RWA is closed when the work or service is complete. This is not the case. In order for an RWA to be ready for closure, the following conditions must be met:
When these three aspects of the RWA are complete, GSA then completes form 2957 and sends the “RWA Close-out” letter.
This article appears in the Summer 2008 issue of the FOCUS newsletter. Please visit the current and past issues page to download and read the entire newsletter. To subscribe to FOCUS, complete the online subscription form.
Last Reviewed 7/30/2008
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