Circular Letter No. 528

March 20, 2003

TO: Printing and Publishing Officials of the Federal Government

SUBJECT: Federal Depository Library Program Quantities for Publications Produced via Direct-Deal Term Contracts

The purpose of this Circular Letter is enlist your assistance to ensure that correct Federal Depository Library Program (FDLP) quantities are included on each print order submitted on direct-deal term contracts.

The continuing transition to a more electronic FDLP has resulted in reducing the number of "hard copies" of publications required for dissemination through the program. Therefore, it is important that agencies include the GPO-specified quantity of depository library copies on each print order submitted on direct-deal term contracts.

Each fiscal year, the GPO notifies agencies submitting work via direct-deal term contracts of the correct quantity of FDLP copies to add to the print orders for their products. Letters updating this information are sent, as necessary, throughout the fiscal year. However, many agency print orders continue to contain severely outdated quantities, and the cost of these excess copies and their storage adds an unnecessary financial burden to the program. Your review of each print order to ensure the correct quantity of FDLP copies ordered will help us avoid the need to charge these unnecessary copies back to the agencies involved.

Please be reminded that GPO's notification letters also include important information regarding quantities to add for other agencies' riders, the International Exchange Program, and the GPO Sales Program.

Thank you for your cooperation and assistance. If you have any questions, please do not hesitate to contact your GPO Account Representative or the Departmental Account Representative Division on 202-512-0238.

Sincerely,

JIM BRADLEY
Director, Customer Services