Homeland
Security Presidential Directive 12 (HSPD-12)
On August
27, 2004,
President Bush signed Homeland Security Presidential
Directive 12 (HSPD-12), Policy for a Common Identification Standard for
Federal Employees and Contractors. Based
upon this directive, the National Institute for Standards and Technology (NIST)
developed
Federal Information Processing
Standards Publication (FIPS Pub) 201 including a description of the minimum
requirements for a Federal personal identification verification (PIV) system.
HSPD-12 directs the implementation of a new standardized badging
process, which is designed to enhance security, reduce identity fraud, and
protect the personal privacy of those issued government identification. The Department of Commerce will begin
implementing the HSPD-12 program department wide on October
11, 2005.
This policy
will mean major changes in the issuance of Federal ID badges. No longer will a supervisor be able to
authorize the issuance of a badge. Only
those who have been officially appointed as Sponsors—and have completed the
required training—can initiate this process.
Within the Department of Commerce, Sponsors will be comprised of HR
personnel and Contracting Officer Representatives.
Along with
this new process are new requirements:
- Everyone issued an ID badge
must have a favorable background investigation, including a FBI
fingerprint check; for most people, this will mean a National Agency Check
with Inquiries (NACI).
- All personnel must be
“identity-proofed,” that is, they must present two forms of
identification.
- No one person can be the sole
official that requests, authorizes, and issues a badge.
There are
also new terms associated with this process.
ID badges will now be called Personal Identity Verification (PIV)
cards. Those applying for a PIV card
will be referred to as Applicants; Registrars, mainly located in the Regional
Security Offices, will authorize the issuance of the cards; others, including
Enrollment Officials and Remote Issuers, will serve in additional roles. Within Department of Commerce, only one form
will be used to request ID badges, the CD 590, PIV Request. Those facilities that create the new PIV
cards will be called PIV Card Issuing Facilities, or PCIFs.
Although
this new program will mean significant changes throughout the Department of
Commerce and the Federal Government, it will mean a safer and more secure work
environment for us all.
Major Roles
GSA
Required Training
Training provided from the Commerce Learning Center
Applicant
The individual to whom a PIV card will be issued.
Sponsor
Validates an Applicant’s requirement for a PIV card and conducts
identity proofing.
Registrar
Ensures background checks have taken place and has final approval
authority for issuance of a PIV card.
Serves as a PCIF Issuer proxy,
delivering personalized PIV card to the Applicant.
HSPD-12 Frequently Asked Questions (FAQs)
What is HSPD-12?
Presidential requirement to have a Government-wide standard
for secure and reliable identification for Federal employees and contractors.
What will be the difference between the current and
new procedures?
- Standardized identity proofing and registration
procedures will be required throughout DOC. (HSPD-12 mandates a
Government-wide standard.)
- All procedures will be certified and accredited and
subject to audit.
- Only trained Federal employees (HR specialists and
CORS/COTRS) are designated as Sponsors may perform identity proofing and
submit to the Registrar completed background check forms and applications
for the PIV card.
- Only trained Federal employees (Office of Security or
appointed administrators) designated as Registrars may authorize the
issuance of the PIV card. The Registrar must verify identify proofing,
ensure initial background check is favorable, and direct the issuance of the
PIV card.
- For areas without a nearby card issuing facility, only
trained Federal employees designated as Enrollment Officials may verify the
identification of the applicant and forward by registered mail, this
documentation and the photo and fingerprint card of an Applicant to the
Registrar.
- A Privacy Act certification must be completed for the
storage of personal information.
What will be the difference between the current badge
and new card?
What documents do I need to bring to my appointment?
There are two forms of ID you must bring.
|
Primary ID |
Secondary
ID |
|
U.S. Passport |
U.S Social
Security Card |
|
Driver’s
license or state issued ID with photo |
Birth
Certificate (original or certified copy) |
|
Military ID |
ID card issued
by federal, state, or local government agency |
|
Military
Dependent ID |
Voter’s
registration card |
Note:
·
If you do not have at least one form of Primary ID and another
Secondary form of ID, you will not be able to enroll/register for your card.
·
Your ID documents must match the name entered in the USAccess
database. If it does not match when you arrive to your appointment, you will not
be able to enroll and will need to reschedule your appointment for a later date.
When will personnel receive the new card?
- New personnel and those with expiring badges will
continue to be issued the current badge the new card is delivered.
- A timetable for conversion from the current badge to the
new card will be established to make the conversion over a 1 ½ year period.
Those without a record of an appropriate background check will have one
initiated.
- At minimum, the new DOC card will include name, photo,
bureau, a “smart chip,” expiration date, employment status (Federal,
contractor or long-term visitor).
How do I verify my information was entered in the
USAccess system correctly?
During enrollment, you must verify that your information
has been entered correctly. If your information does not match what is in the
system when you arrive for enrollment, you will not be able to enroll until your
sponsor corrects the information in the USAccess database correctly.
Some examples of mismatched information that will require
correction are:
·
Typo or transposition of letters in the name (ex. James vs. Jmaes)
·
Mismatch between a given name and an alias, nickname or derivative
name (ex. Jim vs. James)
·
Mismatch between maiden name in one record and married name in the
other
·
Mismatch of the suffix
Where are the places that will likely be authorized
to issue DOC cards?
·
HCHB, NIST Gaithersburg, and BEA.
·
Census HQ and regional offices.
·
All offices require a technical certification before they will be
authorized to issue cards.
What if an employee is located in an area without an
ID card facility nearby?
·
Federal employees (e.g., current points-of-contact for ID card
issues) will be trained and designated as Enrollment Officials. They will
conduct the identity proofing required by HSPD-12 and facilitate the issuance of
the new PIV cards.
·
When other Departments have certified procedures, we expect to
arrange to use those approved facilities nearest to the employee.
How do I find a center and check the availability of
scheduling dates?
To find the closest Center to an employee’s duty station
that is outside of the agency headquarters, you must follow the steps below.
- Log onto:
http://www.fedidcard.gov/centerlocator.aspx.
- In the TYPE field, select Enrollment/Activation.
- In the ANY TYPE field, select Shared Center.
- Enter in the CITY and STATE where you are
located, or the ZIP CODE.
- In the WITHIN field, select the range of miles
you wish to search for.
- Click on the FIND button.
- The search will return a list of Centers based on your
query input.
Note: If a Center is marked “For use by Agency
personnel only” and is open to employees and contractors of that agency, and you
are not affiliated with that Agency, you will need to select another Center
located near you or you will need to expand your range.
How can I find out the status of my card?
If you have questions as to the status of your card, please
contact the Service Center where you enrolled.
How long will it be before I receive my card?
The PIV-II credentialing process can take between 2 to 6
weeks. This includes the time that you were sponsored, enrolled, the card being
printed, delivery and when you pick up the card.
How will I know when my card has been delivered?
Once your card has been delivered to your enrollment
Center, you will be contacted by the Enrollment Official to schedule an
appointment to activate and pick up your card.
Who is responsible for implementation of HSPD-12?
·
The Office of the Chief Information Officer (OCIO), leads the
effort through the HSPD-12 Task Force that includes Bureau representatives.
·
The CIO is responsible for privacy matters in implementing
HSPD-12.
How will all these HSPD-12 officials be trained?
·
Web-based training is available on the OSY web page for all
identified personnel (Enrollment Official, Registrar, Applicant, etc).
·
Training will take a minimum of 10 minutes and a maximum of one
hour for all training.
Forms
Form CD-591, Department of
Commerce Personal Identity Verification (PIV) Request
Form I-9, Employment Eligibility
Verification
SF 85, Questionnaire for Non-Sensitive
Positions
SF 85P, Questionnaire for Public Trust
Positions
SF 86, Questionnaire for National
Security Positions
OF 306, Declaration for Federal Employment
Fair Credit Reporting Act Form
References and Additional Resources
Acronyms
Appeals Process
PCIF List
PIV Privacy Statement
PIV Privacy Impact Assessment
Rights & Responsibilities
Status