Office of Training and Education Computer-based Acquisition/ Financial
Records System.
Unclassified.
Office of Training and Education, Occupational Safety and Health
Administration, U.S. Department of Labor, 1555 Times Drive, Des Plaines,
Illinois 60018.
Staff of the Office of Training and Education, including the Training
Institute. Individuals doing business with the Office of Training and Education
that involve the payment or receipt of funds.
Records include necessary data to prepare a procurement requisition
including: The requisition number; the name of the bureau making the
procurement request; the specific page number of the requisition; the date of
the requisition; the accounting code; the delivery requirement address; the
official's name, title, and phone number for information concerning the
procurement; an identification if the procurement is for instructional
services, or for other supplies/services, if for instructional services-the
course number and location of the course; a specific ordering item number
and/or stock number; a narrative description of the item or service; the
quantity requested; the unit price; the unit issue; the total dollar amount;
the narrative justification for making the request; the name, address, and
phone number of the suggested vendor; the Office division making the request;
and the initials of the staff person(s) making the request. This system of
records also contains the necessary data for maintaining a general ledger of
accounts. Information will be taken from obligating documents. Records also
include necessary data to track the receipt of all receivables.
Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).
To provide an acquisition and financial management system which will
improve the acquisition process; and provide an efficient means for the
accurate recording, tracking, reporting, and control of Office funds and
receivables.
None, except for those universal routine uses listed in the General
Prefatory Statement to this document.
None.
ADP files.
By name of vendor, by name of staff person making a procurement
request, by individual travel authorization number, by individual last name,
and by any of the data elements identified in the Categories of Records in the
System category.
Computer disks locked in file cabinets; password system for authorized
persons only.
Dispose of when no longer needed for administrative purposes.
Chief, Division of Administration and Training Information,
Occupational Safety and Health Administration, U.S. Department of Labor, 1555
Times Drive, Des Plaines, Illinois 60018.
Individuals wishing to inquire whether this system of records contains
information about them should contact the system manager at the system location
listed above.
Individuals wishing to gain access to non-exempt records should contact
the system manager at the system location listed above.
Individuals wishing to request amendment of any records should contact
the system manager at the system location listed above.
Administrative files and procurement files.
None.
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