Apprenticeship Information Management System (AIMS).
Unclassified.
Employment and Training Administration, Office of Apprenticeship
Training, Employer and Labor Services (OATELS), Frances Perkins Building, 200
Constitution Avenue, NW, Washington, DC 20210.
Apprentices/Trainees.
The categories of records include the following identifying information
on apprentices/trainees: social security number, ATR Code, program number,
State Code, DOT Code, Job Title, name, birth date, sex, ethnic code, Veteran
code, accession date, previous experience date, expected completion date, and
apprenticeship school link.
The National Apprenticeship Act, also referred to as the Fitzgerald
Act, 29 U.S.C. 50.
Records of individual apprentice/trainee and apprenticeship/trainee
program sponsors are used for the operation and management of the
apprenticeship system of training.
Statistical records may be disclosed to SOICC (State Occupational
Information Coordinating Committee) as basis for skill needs projection; to
AFL-CIO, Joint Apprenticeship Committees and Nonjoint Apprenticeship
Committees, and other apprenticeship sponsors to determine an assessment of
skill needs and provide program information; to provide program information for
State Apprenticeship Agencies(SACs) and other State/Federal agencies concerned
with apprenticeship/training needs; to community organizations such as the
Urban League, and the Opportunities Industrialization Centers, to utilize
apprenticeship information in planning.
None.
Direct Access Storage Devices (DASD); manual files. Magnetic tape is
used for archived information.
Records are retrieved by the social security number of the
apprentice/trainee by program type.
Two levels of individual passwords for entry to the system. Locked
computer room. Manual system: Locked file cabinet. During work hours, records
are accessible only to authorized personnel.
Retain for five years and then destroy. Inactive programs are stored on
magnetic tape and archived from online AMS file. Inactive and completed
apprentices are maintained on tape indefinitely.
Administrator, Office of Apprenticeship Training, Employer and Labor
Services (OATELS), Bureau of Apprenticeship and Training, Employment and
Training Administration, Frances Perkins Building, 200 Constitution Avenue, NW,
Washington, DC 20210.
Individuals seeking information concerning the existence of
apprenticeship records or the contents of records on himself/herself should
furnish a written request to the Administrator, Office of Apprenticeship
Training, Employer and Labor Services (OATELS), Bureau of Aprrenticeship and
Training (BAT), Employment and Training Administration, Frances Perkins
Building, 200 Constitution Avenue, NW, Washington, DC 20210. The following
information is needed for records to be located:
a. Full Name
b. Date of Birth
Individuals can request access to any record pertaining to
himself/herself by mailing a request to the Administrator listed above under
"Notification Procedure."
Individuals desiring to contest or amend information maintained in this
system should direct their written request to the Administrator listed in
"Notification Procedure" above. The request to amend should state clearly and
concisely what information is being contested, the reasons for contesting, and
the proposed amendment to the information sought.
Apprentice/trainee and also Program Sponsor.
None.
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