Office of Federal Contract Compliance Programs
Complaint Case Files.
Unclassified.
Office of Federal Contract Compliance Programs (OFFCP), 200
Constitution Avenue, NW, Washington, DC 20210, and OFCCP Regional and District
Offices (see the Appendix to this document for addresses).
Individuals, classes of individuals or representatives authorized to
act on behalf of individuals or classes of individuals who have filed
complaints of discrimination.
Medical records, investigative reports and materials, complaints,
contract coverage information, employment applications, time and attendance
records.
Executive Order 11246, as amended; the Vietnam Era Veterans'
Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212, section 503 of
the Rehabilitation Act of 1973, as amended, 29 U.S. C. 793.
To maintain information that is used to investigate and to resolve
complaints of discrimination filed by individuals under Executive Order 11246,
as amended; the Veteran Era Veterans' Readjustment Assistance Act of 1974,
amended, 38 U.S.C. 4212; and section 503 of the Rehabilitation Act of 1973, as
amended, 29 U.S.C.793.
These records and information in these records may be disclosed to:
(1) the Equal Employment Opportunity Commission, Department of Justice,
or other Federal, State or local agencies with jurisdiction over a complaint,
when relevant and necessary for investigatory, conciliation or enforcement
purposes;
(2) to Federal contractors and subcontractors against whom a complaint
is filed, including providing a copy of the complaint or a summary for purposes
of notice;
(3) a physician or medical provider records or information for the
purpose of evaluating the complaint or medical records in cases involving
complaints of discrimination on the basis of disability;
None.
Power files/Magnetic tape/Manual files.
By name or OFCCP control number.
:
Locked files and computer access codes.
Active files retained 2-3.years from date of closure, referred to a
Federal Records Center for an additional 4 years then they are destroyed.
Deputy Assistant Secretary for Federal Contract Compliance, 200
Constitution Avenue, NW, Washington, DC 20210; Regional Directors for OFCCP,
see The Appendix to this document for addresses.
Individuals, wishing to inquire whether this system of records contains
information about them, should contact the appropriate system manager. Such
person should provide his or her full name, date of birth, and signature.
An individual or organization representing an individual wishing to
gain access to records shall follow guidelines set forth under the notification
procedures summarized above.
Individuals wishing to contest information in their files may write the
appropriate system manager at the specified address, reasonably identifying the
record pertaining to them, the information which is being contested in that
record, the corrective action(s) being sought, and the reason for the
correction(s).
Individual and class action complainants, employers, co-workers,
witnesses, State rehabilitation agencies, physicians, and other health care
providers.
This system contains complaints and investigative files compiled during
the course of complaint investigations and compliance reviews. In accordance
with paragraph (k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), these files have
been exempted from subsections (c)(3),(d),(e)(1), (e)(4)(G),(H), and (I) and
(f) of the Act. The disclosure of information contained in these files may in
some circumstances discourage non-management persons who have knowledge of
facts and circumstances pertinent to charges from giving statements or
cooperating in investigations. In addition, disclosure of medical records
contained in these files may adversely affect the health of individuals without
guidance of a responsible physician.
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