CHARTER
Adopted October 29, 1974
ARTICLE I.-Name. The official designation of the group established for depository library advice shall be called "The Depository Library Council to the Public Printer."
ARTICLE II.-Objectives. The purpose of the Depository Library Council to the Public Printer is to provide advice on matters dealing with the Depository Library Program as provided in title 44, U.S.C. The Council will limit its work and recommendations to support of the Depository Library Program.
ARTICLE III.-Time. The Council will meet at least twice a year to carry out its objectives.
ARTICLE IV.-Report. The Council will report to the Public Printer of the United States.
ARTICLE V.-Support. The Government Printing Office will provide the necessary financial support for the Library Council as determined by the Public Printer.
ARTICLE VI.-Duties. The Council will advise the Public Printer and the Superintendent of Documents on matters relating to the Depository Library Program which is outlined in Chapter 19, title 44, U.S.C. This will include but not be limited to classification, distribution, cataloging, indexing, storage, availability and utilization of depository material and general administration of the Depository Library Program.
ARTICLE VII.-Meeting. The estimated number of meetings of the Council is a minimum of two each year, approximately six months apart.
ARTICLE VIII.-Operation. The Council, though not subject to the Federal Advisory Committee Act, will generally operate in accordance with the Act but subject to modifications by the Public Printer. The Council will expire on January 1, 1975, unless renewed in writing by the Public Printer prior to that date.
ARTICLE IX.-Amendments. The Charter may be amended by majority vote of the Council at a duly constituted meeting.
ARTICLE X.-This Charter is filed November 1974.
BYLAWS [ TOP ]
Amended October 18, 1977
ARTICLE I.-Name. The name of this organization shall be the Depository Library Council to the Public Printer.
ARTICLE II.-Purpose. The purpose of the Depository Library Council to the Public Printer shall be to advise the Public Printer and the Assistant Public Printer (Superintendent of Documents) on matters dealing with the Depository Library Program, specifically:
a. Needs of depository libraries relative to Government publications.
b. Cataloging and indexing of documents.
c. Shipping and handling publications.
d. Availability of publications to patrons and the public.
e. General administration of the program.
ARTICLE III.-Membership.
Section 1.-General Membership. The membership of the Depository Library Council shall consist of not more than 15 members of the library community appointed by the Public Printer. The Public Printer and the Assistant Public Printer (Superintendent of Documents) are ex-officio members.
Section 2.-Membership Makeup. At least five of the members of the Council shall be persons who work full-time with Government documents in a depository library.
Section 3.-Term of Office. The members shall serve three years; five retiring each year and five entering each year, and members may be reappointed for a second term. Terms shall begin October 1.
Section 4.- Vacancies. Vacancies on the Council will be filled by the Public Printer after consideration of recommendations from library associations, Council members and other librarians.
Section 5.-Alternates. A member of the Council may designate a non-voting alternate to serve as an observer in his absence.
ARTICLE IV .-Officers of the Council.
Section 1.-Officers. The Officers of the Council shall be a Chairman, a Chairman-elect and a Secretary. The terms of office shall begin October 1.
Section 2.-Selection of Officers. The Chairman-elect shall be nominated by the Council during its spring meeting and confirmed by the Public Printer no later than July 1. The Chairman-elect shall be selected from the members of Council who are in the first year of their term on the Council, shall serve as vice-chairman for the year beginning October 1 following selection, and shall automatically become Chairman for the second year following selection. If, for any reason, the Chairman-elect shall not be able to complete the term for which confirmed, the Council shall nominate at its next regular meeting a person to complete that term. The Secretary shall be appointed by the Chairman-elect for a term to coincide with the Chairman-elect's tenure as Chairman. The Secretary shall be eligible for reappointment.
ARTICLE V.-Duties of the Officers.
Section 1.-Chairman. The Chairman shall preside over meetings of the Council. He will have the duty of organizing the Council. He shall appoint such committees as necessary to carry out the duties of the Council. He shall serve as direct liaison between the Council and the Public Printer.
Section 2.-Chairman-elect. The Chairman-elect shall be responsible for the agenda for the fall meeting. The Chairman-elect shall perform all acts and duties ordinarily required of the Chairman in the absence of the Chairman. Should the Chairman and the Chairman-elect be absent from any meeting, the Council shall select from the members present a person to act as Chairman for that particular meeting.
Section 3.- The Secretary . The Secretary shall arrange for preparation of records of meetings and proceedings. The Secretary shall further handle all official correspondence of the Council and each notice of meetings and keep all other records of the Council.
ARTICLE VI.-Meetings.
Section 1.-Regular meetings. The Council shall meet twice a year, in the spring and in the fall, at times and locations designated by the Public Printer.
Section 2.-Additional meetings. The Chairman may call additional meetings upon the written request of the Public Printer or a written request of eight or more members of the Council.
Section 3.-Notice of meetings. Notice of meetings shall be mailed to the membership at least 30 days before the date of each meeting, and notice will be published in the Federal Register.
Section 4.-0pen meetings. Meetings of the Council will be open to the public.
ARTICLE VII.- Reports.
Section 1.-Reports of meetings. The Secretary will prepare a report of each meeting for the signature of the Chairman and the Public Printer. A synopsis of the action taken by the Council at the meeting will be included.
Section 2.-Annual reports. The Chairman shall present to the Public Printer an annual written report of the activities of the Council. Such reports shall be published and disseminated to the Council as soon as approved by the Public Printer. A copy of such approved Annual Report shall be forwarded to all Depository Libraries and be filed with the National Archives and Records Service. This report will be listed in the Monthly Catalog and will be available for purchase.
ARTICLE VIII.-Rules of Order. The rules contained in the latest edition of Robert's Rules of Order shall govern the meetings of the Council in all cases to which they can be applied and are not inconsistent with the charter or special rules of the Public Printer.
ARTICLE IX.-Amendments. These bylaws may be amended by majority vote of the Council at a duly constituted meeting.
