Circular Letter No. 407
April 15, 1996
TO: Printing and Publishing Officials of the Federal Government
SUBJECT: Fiscal Year 1997 Open Requisitions
This is to request early submission of your open requisitions. Your prompt action will help us give you timely feedback of necessary information.
Each year, we must expend much time and effort to ensure completeness and accuracy of the orders received. Principal among items of information which we find incorrect or missing are:
- Discrepancies between quantities ordered and quantity totals shown on distribution lists, which may result in over- or underproduction.
- Incomplete or erroneous addresses on distribution lists, which may cause loss or misdelivery of publications.
- Additionally, the following information must appear on your requisition:
- Citation of the previous year's requisition number, and jacket number, which we use to cross-check that all your requirements are in. If your requisition is for a new requirement, please indicate so on your requisition.
- Entry of your Billing Address Code (BAC), which is necessary to properly identify each order.
Open requisitions for Fiscal Year 1997 should be submitted (through each agency's Washington, DC, headquarters office) to this Office no later than June 14, 1996. Open requisitions and riders for Regional programs should be sent directly to the appropriate Region, not to the Central Office. In addition, consolidation to one distribution location per agency address in lieu of multiple room addresses would be greatly appreciated. It should be noted that open requisition numbers for Fiscal Year 1997 should begin with the prefix 7; i.e., 7-00001.
You should submit requirements for items such as continuance of commercial term contracts, current work programs, dated periodicals, Operating Manuals maintenance material (formerly FPM maintenance material), Congressional material, mailing by the Superintendent of Documents (SuDocs), subscriptions from SuDocs, orders from Paper and Materials Control Section, and standing riders (not one-time riders) for material ordered by other agencies on a continuing basis. (See the following listing of material for which this Office accepts open requisitions.)
Inquiries concerning ordering of Congressional materials may be directed to Ms. Joyce Ashford, 202-512-0224, Congressional Printing Management Division. Any other inquiries concerning this letter may be directed to Ms. Yael Intrator, 202-512-0258, or Ms. Tracy Wilson, 202-512-1629, Departmental Account Representative Division.
Sincerely,
ROBERT G. COX
Superintendent,
Departmental Account Representative Division
Listing of Material Ordered by Other Agencies for Which GPO Will Accept Open Requisitions
- Notice and Posting System and Operating Manuals Maintenance Material (Separate reqs. for each of 11 publications and the ) Notice and Posting System-- OPM
- Job Grading System for Trades and Labor Occupations (CD-ROM only) -- OPM
- The Qualification Standards for General Schedule Positions (formerly Qualification Standards Handbook for General Schedule Positions) (CD-ROM and paper) -- OPM
- Digest of Significant Classification Decisions and Opinions (CD-ROM only) -- OPM
- The Handbook of Occupational Groups and Series (CD-ROM only) -- OPM
- The Federal Labor-Management and Employee Relations Consultant -- OPM
- Salary Table No. 97, Executive Branch of the Government -- OPM
- Federal Civilian Workforce Statistics -- Employment and Trends -- OPM
- Workforce Performance -- OPM
- OPM Telephone Directory -- OPM
- OPM Organizational Directory of Key Officials -- OPM
- Focus -- OPM
- Working Years and Personnel Costs, Fiscal Year 1996 -- OPM
- Biannual Report of Employment by Geographic Area -- OPM
- Pay Structure of the Federal Civil Service -- OPM
- OPM Message to the SES -- OPM
- New Developments in Employee and Labor Relations -- OPM
- Significant Cases -- OPM
- Daily Congressional Record -- GPO
- Bound Congressional Record -- GPO
- U.S. Statutes at Large -- GPO
- DOD Telephone Directory -- Army
- Economic Report of the President -- Council of Economic Advisors
- Directory of DCAA Offices -- DLA
- List of Parties Excluded from Federal Procurement or Nonprocurement Programs -- Nonprocurement List -- GSA
- Federal Energy Guideline Reports -- FERC
- Federal Energy Guideline Statutes and Regulations -- FERC
- Federal Travel Regulations and Subsequent Changes -- GSA
- Commuted Rate Schedule -- GSA
- Occupational Outlook Handbook -- Labor
- Maximum Travel Per Diem Allowance for Foreign Areas -- State
- Standardized Regulations (Government, Civilian, Foreign Areas) -- State
- Federal Information Resources Management Regulations (FIRMR) -- GSA
- Federal Acquisition Circulars (Changes to Federal Acquisition Regulations) -- GSA
- General Wage Determinations Issued Under the Davis-Bacon and Related Acts (Specify: Vol. 1, 2, 3: East; Vol. 4, 5: Central; Vol. 6: West; or all 6 Vols.) -- Labor
- NARA Bulletin -- NARA
- General Records Schedules (GRS) -- NARA
- Requisition to cover cost of material published in the Federal Register and a separate requisition to cover cost of material published in the Code of Federal Regulations.
Note: If only one requisition is received, both products will be charged to that requisition.
Operating Manuals and Maintenance Material
- Notice and Posting System
- OPERATING MANUAL -- The Guide to Personnel Data Standards
- OPERATING MANUAL -- The Guide to Personnel Recordkeeping
- OPERATING MANUAL -- The Guide to Processing Personnel Actions
- OPERATING MANUAL -- Federal Workforce Reporting System
- OPERATING MANUAL -- The SF-113 Summary Data Reporting System
- OPERATING MANUAL -- The CSRS and FERS Handbook for Personnel and Payroll Offices
- OPERATING MANUAL -- The Federal Employees Group Life Insurance Handbook for Personnel and Payroll Offices
- OPERATING MANUAL -- The Federal Employees Health Benefits Handbook for Personnel and Payroll Offices
- OPERATING MANUAL -- The Federal Wage System
- OPERATING MANUAL -- The Federal Wage System Nonappropriated Fund
- OPERATING MANUAL -- The Qualification Standards for General Schedule Positions (formerly Qualification Standards Handbook General Schedule Positions)
Note: Please specify on each SF-1 submitted to GPO for Operating Manuals Maintenance Material the method of distribution your agency requires from three distinct choices available to you.
- Bulk: Ordering agencies can specify a single address and request that all copies be shipped in bulk to that address. It is then the agencies' responsibility to redistribute the issuances to individual offices.
- Direct Delivery/Small Package Carrier: Ordering agencies can have issuances sent directly by the printer to the final destination by furnishing a distribution list. The printer will use a small package carrier for distribution.
- Direct Delivery/US Postal Service: The printer will use 4th Class Mail to make distribution.
Method 2 (which is generally more expensive, but results in quicker delivery) is automatically used unless otherwise specified on the requisition. Methods should not be mixed (some small package carrier and some 4th class mail) because of the complexity of the distribution. Because of the magnitude of the distribution, (approximately 3,000 requisitions) we bill rider agencies only once, at the end of the fiscal year. While we encourage agencies to give us address changes and corrections throughout the year, any change in quantity or distribution method is discouraged.
Congressional Materials
Use the following list of categories and subject headings to order standing quantities of Congressional materials for Fiscal Year 1997. The completed GPO order form provided will be the only order form accepted by the GPO, along with the department requisition. (A separate requisition with quantity "As ordered" may be submitted for charging of individual orders for specific legislation and related materials.)
Ordering agencies can specify a single address per requisition and request that all copies be shipped in bulk to that address. It is then the agencies' responsibility to redistribute the issuances to individual offices.
Please carefully indicate quantities of each item required.
If all Hearings are desired (both Appropriation and Nonappropriation) enter quantity here _______. (If different quantities are required, use listings below.)
Questions or comments regarding this service? Contact wwwadmin@gpo.gov.
Page #CIR407 April 18, 1996