Classification Manual (1993), Appendix A

F e d e r a l D e p o s i t o r y L i b r a r y P r o g r a m

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Classification Manual
(Revised July 1993)
Appendix A - Abbreviations

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In an effort to keep the classes short and compact, many abbreviations and otherwise shortened words are used in class numbers. No word in a Superintendent of Documents class may exceed 7 characters.

Always use upper case letters. Lower case letters were used prior to September, 1992. The advent of the Acquisition, Classification & Shipment Information System (ACSIS) made the change to all upper case letters necessary.

Use the abbreviations exactly as they are listed below. New abbreviations should be entered in this list to establish a consistent pattern of use. Consult the University of Chicago Manual of Style for abbreviations not found on this list.

For state abbreviations, use the 2-letter U.S. postal codes.

Note that periods are used in some cases and not in others.



activities	ACT.
addendum	ADD.
amendment	AMDT.
American	AMER.
American Samoa	AS
announcement	ANN.
appendix	APP.
Arabic	ARAB.
association	ASSOC.
Atlantic	ATL.
auxiliary	AUX.
bibliography	BIBL.
binder	BIND.
book	BK.
books	BKS.
Braille	BRAILLE
bulletin	BULL.
Calendar year	CY
change sheet	CH.SH.
change(s)	CH.
chapter(s)	CHAP., CHAPS.
chart(s)	CHAR., CHARS.
China, Chinese	CHIN.
color	COL.
compact disc	CD-ROM
conference	CONF.
Congress	CONG.
corrected	CORR.
correction	CORR.
correction sheet	CORR.SH.
Cumulative	CUM.
description	DESC.
dictionary	DICT.
directory	DIR.
diskette	DISK.
divider(s)	DIVID., DIVIDS.
documentation	DOC.
edition	ED.
envelope	ENV.
errata	ERRATA
errata sheet	ERRATA
et cetera	ETC.
executive	EXEC.
executive summary	EXEC.SUM.
Fiscal year	FY
folder	FOLDER
form	FORM
Fort	FT.
French	FR.
Germany, German	GER.
government	GOVT.
guide, guidelines	GUIDE.
hearing	HRG.
House	H.
illustration(s)	ILL.
index	IND.
information	INFO
instruction manual	INST.MAN.
instructions	INST.
instructor	INSTR.
interim	INT.
interim guidance	INT.GUID.
international	INTERL.
introduction	INTRO.
irregular	IRREG.
issue	ISS.
Italy, Italian	ITAL.
Japan, Japanese	JAPN.
joint	JNT.
kit	KIT
Korea, Korean	KOR.
large	LGE.
letter	LET.
manual	MAN.
memorandum	MEMO.
microfiche	MF
module	MOD.
mount, mountain	MT.
National	NAT.
Northeast	NE
Northwest	NW
notice	NOT.
number(s)	NO., NOS.
oblong	OBL.
order	ORDER
overview	OVER.
Pacific	PACIF.
package	PACK.
page(s)	PG., PGS.
paperback	PBK.
part(s)	PT., PTS.
participant	PART.
photograph(s)	PHOTO., PHOTOS.
plan	PLAN
plate	PL.
Poland, Polish	POL.
Portguese	PORT.
preliminary	PRELIM.
problem	PROB.
procedures	PROCED.

proceedings	PROCEED.
publications	PUB.
quarter	QTR.
question	QUEST.
record	REC.
regulation	REG.
release	REL.
report(s)	REPT., REPTS.
reprint	REPR.
reprinted	REPR.
resolution	RES.
revised	REV.
Russian	RUSS.
saint	ST.
schedule	SCH.
section	SEC.
Senate	S.
series	SER.
sheet	SH.
shipping list	SL
Southeast	SE
Southwest	SW
Spain, Spanish	SPAN.
special	SPEC.
special issue	SPEC.ISS.
spring	SPR.
standards	STAND.
student	STUD.
subpart	SUBPT.
summaries	SUMS.
summary	SUM.
summer	SUMM.
supplement	SUPP.
table	TBL.
technical	TECH.
test book	TEST BK.
text	TEXT
title	T.
title page	T.P.
transcript	TRANSC.
transmittal	TRANS.
version	VER.
Vietnamese	VIET.
volume(s)	V., VOLS.
winter	WIN.
workbook	WKBK.

Occasionally other words may be necessary in a class to separate two publications on the same subject. There may be a report and descriptive brochure or folder on a particular project. Rather than give the folder a separate slash-number, thereby perhaps separating it from the project report, use the same class as the project report and add a slash and a word, shortened if necessary. The word may or may not be printed in the title. It could be /DESC. (for description), /FOLDER, or perhaps another word that has been used on the publication itself.

The shortened version of words used may not be accepted abbreviations in general writing, but they will be descriptive for classification purposes. No word in a class should be longer than seven letters. Those that are longer should be abbreviated.

Sets of publications to be used together by instructors and students frequently require descriptive words to identify each piece. Below are examples of words or abbreviations that may be used when applicable. Some adjustment may be necessary depending on the wording of the publications themselves and what publications are included in the set.

For example:

Workbook WKBK.

Instructor's guide INST.

Guidelines GUIDE.

Student guide STUD.

Manual MAN.

Course outline COURSE

In most cases it is not necessary to use more than one word to identify the publication. The use of the words is flexible to fit the particular set of publications being classified.

For example:

A set includes a study guide, an instructor's guide, a student workbook, and course outline

Study guide GUIDE

Instructor's guide INST.

Student workbook WKBK.

Course outline COURSE

Since there are two guides, the word "guide" was used on the study guide. The same set could also be done as follows:

Study guide STUDY

Instructor's guide GUIDE

Student workbook STUD.

Course outline COURSE

If later a student manual appeared, /MAN. could be added at the end of the class.

If there are several sets of such publications in one class, be consistent in the designations used within that class. Since the sets of publications vary so much in format and wording, it is difficult to make a universal rule that can be applied to each set.

A service of the Superintendent of Documents, U.S. Government Printing Office. Questions or comments: asklps@gpo.gov.

Last updated: December 5, 2000 Page Name: http://www.access.gpo.gov/su_docs/fdlp/pubs/classman/cl_apa.html

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