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Friday, September 07, 2007 |
CONTACT: Amy Borgstrom |
Dear Colleagues, Following is the first of many communications that we promised regarding the WBRS transition. As you know, we are hosting a series of conference calls this month to provide information and address concerns raised by our users. We have also formed a small working group of state commissions that are working to identify specific needs of commissions. Over the next several weeks we will be creating a similar working group of national grantees. Both of these working groups are helping Mikel Herrington, Lois Nembhard and me to ensure that we capture feedback from all of our constituents and identify any potential challenges as we move forward. As work continues on the My AmeriCorps Member Portal, I want to emphasize that all member functionality that you now have in WBRS will be transferred to this new system, except member timesheets. You will still be able to enroll, exit, transfer, refill, etc in this system at the prime level and at the sub-site or sub-grantee. Member Management Progress Reporting As we announced at the conference, we realize that not every program has activities that address the data outputs. Programs only need to report on activities in which they actually engage. Additionally we are not asking programs to gather this information by census. Please feel free to use estimates except for the number of total volunteers and number of member applicants. We will discuss the progress reports screens during the second week of conference calls. As we discussed at the conference, commissions and national grantees will still have WBRS reporting capability for sub-grantees and sub-sites for the December 07 progress report. However, the aggregate progress report will be submitted via the new report format in eGrants. Please keep in mind as you think about new systems for member management, financial management, and program management that the retirement of WBRS is an opportunity to re-think your entire data collection process. I hope you are asking yourself “What data do we really use?” “What can we do without?” What are we collecting now and NOT using?” etc. If we let this opportunity go by and simply re-invent multiple versions of the old system, we have missed a significant opportunity to improve our systems, streamline our processes, and reduce burden for us and our stakeholders. Your program officer can help you think about these questions and can also provide additional information if you have questions on what the Corporation will collect. You will find below the schedule and call in number for the conference calls, which appeared in the last Policy Update. Note that all times listed are Eastern Time. We look forward to talking with you then! Conference Call Schedule Financial Reporting Q and A and Best Practices Call 2: Thursday, September 13, 3:00 pm EST Passcode: Borgstrom Progress Reporting Q and A and Best Practices Call 2: State Grantees, Thursday, September 20, 3:00 pm EST
Call 2: Thursday, September 27, 3:00 pm EST Passcode: Management
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VIEWED ON: Wednesday, September 17, 2008 | |
URL: http://www.nationalservice.gov/about/newsroom/commcenter_detail.asp?tbl_pr_id=807 |
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